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Home My WebLink About07/23/13 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA July 23, 2013 — 9:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda and Claims Review: July 2, 2013; Regular Meeting: July 9, 2013 B. Claims Review: July 16, 2013 2. OPENING OF BIDS A. Infrared Pavement Patching — Project No. 113 -014 1. Funding: Streets /Paving B. Three (3) More or Less, 2014 or Newer, 22 Cubic Yard Dual Arm Side Loading Refuse Trucks 1. Funding: 2013 Solid Waste Capital Principal and Interest (611.0610.415.37.11 /611.0610.415.37.12) 3. OPENING OF QUOTATIONS A. East Race Floating Dock Replacement — Project No. 113 -019 1. Funding: Sewer Rehab (659.0621.415.42.05) 4. AWARD BIDS AND APPROVE CONTRACTS A. Street Sweeping Debris Disposal 1. Company: Waste Management of Indiana, LLC (Prairie View Landfill) 2. Amount: $16 /ton 3. Funding: Non - Hazardous Contaminated Waste Disposal (641.0621.792.36.10) B. Preventative Maintenance on Thirty -Two (32) Generators for Water Works, Fire Department and Environmental Services 1. Company: Herrman & Goetz, Inc. 2. Amount: $25,434.25 Each; Three (3) Years 3. Funding: Water Works, Fire Department, Wastewater Operations (620.0640.602.36.05 / 101. 0901 .422.36.01/641.0630.793.63.35) 5. CHANGE ORDERS A. Century Center Lighting Renovations — Project No. 112 -033 1. Company: Pemberton Davis 2. Change Order No.: 1 3. Increase Amount: $1,593 4. Percent of Increase: 0.25% 5. Revised Contract Amount: $636,443 6. Funding: Hotel /Motel and Century Center (930.4201.000.00.99/670.0406.645.42.02) B. Skyway Plaza Building Window Replacement — Project No. 112 -043 1. Company: Gibson - Lewis, LLC 2. Change Order No.: 2 GARY A. GILOT DAVID P. REI,Os KATHRYN E. Roos MICHAEL, C. MECHAM MARK W. NEAI, Page 1 3. Increase Amount: $1,650 4. Percent of Increase: 0.5464% 5. Revised Contract Amount: $303,650 6. Funding: Medical TIF (426.1050.460.42.02) 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Removal and Disposal of PCB - Containing Equipment — Project No. 113 -026 1. Funding: AEDA (324.1050.460.31.06) 7. RESOLUTIONS A. No. 42 -2013 — Amending Resolution No. 23 -2013, Resolution of the City of South Bend, Indiana, Board of Public Works establishing Rates for Cost - Sharing Associated with a Voluntary Sidewalk and Curb Replacement Program 1. Description: Add Not - for - Profit Organizations to Program B. No. 43 -2013 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and /or Obsolete Property 1. Description: Fellows Powershed 280 Paper Shredder, and Imagistics Copier Equipment HC063 8. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Professional Service Agreement — John Williams 1. Description: Armed Security Services for Water Works Main Office 2. Amount: $25 /Hour; Twenty -Four (24) Hours Monthly 3. Funding: Water Works Operations (620.0640.657.31.35) B. First Amendment to Services Agreement — Lynn Coleman 1. Description: Revision to Security Services at Water Works Main Office 2. Amount: $25 /HR; NTE Forty (40) Hours per Month (Replaces NTE $30,000) 3. Funding: Water Works Operations (620.0640.657.31.35) C. Special Purchase — ADSI (Application Data Systems, Inc.) 1. Description: Modifications to CAD Software - Upgrade Software, Installation and Training 2. Amount: $30,000 3. Funding: Police General Fund (101.0801.421.36.04) D. Professional Services Agreement— City of South Bend Legal Department and Redevelopment Commission 1. Description: Legal Department's Services to the Redevelopment Commission 2. Amount: $72,450 3. Funding: AEDA TIF /SBCDA TIF ( 420. 1050 .460.31.01/324.1050.460.31.01) (JPROF) E. Addendum to Professional Services Agreement — Selectron Technologies, Inc. GARY A. GILOT DAVID P. REI,os KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NE,AL Page 2 Description: Additional Functionality to the IVR Server to Enable Customers to Retrieve Account Numbers 2. Amount: $11,900 3. Funding: IT Capital (404.0672.415.43.08) F. Contract Renewal — CDWG 1. Description: Microsoft Office 365 True -Up for Additional Licenses and Annual Renewal 2. Amount: Increase of $6,699.76; Total $201,507.76; 3.4% Increase due to Additional City Employees and Department Heads 3. Funding: IT Operations (404.0672.415.36.04) G. Lease Agreement — RICOH 1. Description: Copier Replacement for Building Department through QPA Pricing 2. Amount: $78.25/60 Months 3. Funding: Building Department ( 600. 1306 .415.37.11/600.1306.415.37.12) H. Professional Services Agreement — Dixon Engineering 1. Description: One Year Warranty Inspection for Water Works Ireland Road Tank —Project No. 112 -036 2. Amount: NTE $900 3. Funding: Water Works Operation and Maintenance (620.0640.602.31.06) I. Supplement No. 1 to Project Coordination Contract — INDOT 1. Description: Edison Road Left Turn Lane at Gordon Drive — Project No. 110- 079 — Increase Local Share 2. Amount: $13,259; New Total $38,529 3. Funding: LRSA (251.0608.431.42.96) J. Professional Services Proposal — Carl Walker, Inc. 1. Description: Parking Garages Membrane Sealer and Joint Replacement Evaluations for Three Parking Garages — Project No. 113 -025 2. Amount: $13,800 3. Funding: Parking Garage Fund (601.0462.645.42.02) K. Special Purchase — Sanitaire (Xylem) 1. Description: Compatibility Purchase — Wastewater Treatment Plant Low Pressure Membrane Diffuser Replacement for Aeration Tank 2; Purchase and Installation 2. Amount: $60,911 3. Funding: Environmental Services and Wastewater Contractual Other Services (641.0630.793.63.35) L. Addendum to Contract — Logicalis 1. Description: Upgrade UCCX Phone Queue Server — No Monetary Change M. Professional Services Agreement — EmNet, LLC GARY A. GILOT DAVID P. REI,Os KATHRYN E. Roos MICHAEL, C. MECHAM MARK W. NEAI, Page 3 9. 1. Description: 2013 -2014 Service Contract 2. Amount: $195,168 3. Funding: Wastewater Contractual Services (641.0630.793.63.35) N. Professional Services Supplemental Agreement No. 1 — DLZ Indiana, LLC 1. Description: East Bank Phase 4 Storm Sewer Separation Design Services — Project No. 112 -041 — Scope Modification — No Monetary Change O. Quotation — Sunguard Public Sector 1. Description: Click2Gov Software Upgrade 2. Amount: $17,490 3. Funding: General Fund (404.0401.415.36.04) P. Addendum to the Master Agency Agreement — Redevelopment Commission 1. Description: Hill Street Curb, Sidewalk, and Alley Improvements, Northeast Neighborhood —Project No. 113 -024 2. Funding: NNDA TIF (429.1050.460.31.02) (13J028) Q. Professional Services Proposal — Abonmarche Consultants 1. Description: Hill Street Improvements, Northeast Neighborhood — Project No. 113 -024 2. Amount: $19,300 3. Funding: NNDA TIF (429.1050.460.31.02) (13J028) R. Professional Services Proposal — Santiago Garces 1. Description: Economic Development Tracking Tool Development for Investment and Job Tracking 2. Amount: $2,500 3. Funding: DCI Admin (211) LICENSES AND PERMITS A. Permit — Non - Residential Block Party 1. Applicant: Derrick Weaver a) Event: Saint Paul Bethel on the Yard b) Location: Lindsey Street from Scott Street to Leland Avenue c) Date /Time: August 3, 2013; 9:00 a.m. to 2:30 p.m. d) Favorable Recommendations B. Permit — Sidewalk Cafe Applicant: Woochi Japanese Fusion and Bar a) Location: 123 West Washington Street b) Dates /Times of Operation: Sundays — 12:00 p.m. to 9:00 p.m.; Mondays through Thursdays — 11:00 a.m. to 10:00 p.m.; Fridays — 11:00 a.m. to 11:00 p.m.; Saturdays — 12:00 p.m. to 11:00 p.m. c) Favorable Recommendations Subject to 5' Minimum Clearance C. Permit — Temporary Occupancy GARY A. GILOT DAVID P. REI,os KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NE,AL Page 4 Applicant: Almac - Sotebeer, Inc. a) Location: 219 South Lafayette Boulevard b) Purpose: Placement of Scissor Lifts and Scaffolding to Remove Loose Brick, Tuck Pointing, Framing, Sheeting, and Masonry on Herman and Goetz Facade c) Favorable Recommendations D. License — Transient Merchant 1. Applicant: Spirit Halloween Superstores, Inc. a) Location: 1135 East Ireland Road b) Dates /Times: Daily; 10:00 a.m. to 10:00 p.m. c) Favorable Recommendations 10. VACATIONS A. Vacation — Alley 1. Applicant: St. Joseph County Public Library a) Location: 225 Feet of the First North/South Alley (Otsego Street) East of Main Street from Wayne Street to the Library Building b) Purpose: Redevelopment of the Area c) Comments: Board previously tabled request for full alley vacation; Library has now agreed to vacate only a portion of the alley so as not to block City -owned lots. City to allow Library to landscape the vacated alley portion. B. Vacation — Alley 1. Applicant: Mary Beth Roncz a) Location: North/South Alley from Western Avenue South to the first East /West Alley between Taylor and William Streets b) Purpose: Pedestrian Access to the Buildings to the West c) Favorable Recommendations 11. TRAFFIC CONTROL DEVICES A. New Installation — Reserved Handicapped Accessible Parking Space Sign 1. Applicant: Lorraine Penn a) Location: North Side of Jefferson Blvd., East of Lafayette Blvd. b) Permit No.: 2 c) Dates /Times: Mondays through Fridays; 7:15 a.m. to 5:15 p.m. d) All criteria has been met 12. CERTIFICATES OF INSURANCE A. Van Ausdall & Farrar, Inc. B. E -ONE, Inc. GARY A. GILOT DAVID P. REI,os KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NE,AL Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA July 23, 2013 — 9:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 C. Lonnie Emerson D /B /A Do All Concrete 13. RATIFY BONDS A. Contractor Bonds 1. MAAJ Concrete, Inc. — Approved June 27, 2013 2. Miller Builders — Approved June 27, 2013 3. Walls by Walls — Approved July 15, 2013 B. Excavation Bonds 1. Testech, Inc. — Approved July 8, 2013 2. Major Drilling Environmental, LLC — Approved July 10, 2013 3. Concord Electric, Inc. — For Release Effective August 6, 2013 14. CLAIMS 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. REI,Os KATHRYN E. Roos MICHAEL, C. MECHAM MARK W. NEAI, Page 6