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Home My WebLink About07/18/13 Board of Public Works Agenda ReviewCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 18, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. LICENSES AND PERMITS A. Block Party — Non - Residential 1. Applicant: Denise Domonkos a) Event: Our Lady of Hungary Parish Festival b) Location: Chapin Street from Calvert Street to Bruce Street c) Date /Time: July 20, August 3, and September 9, 2013; 12:00 p.m. to 11:00 p.m. d) Favorable Recommendations 2. Applicant: Lori Wick a) Event: Coffee and Cars b) Location: Eddy Street from Angela Blvd. to Napoleon Street and One Lane of Napoleon Street from Eddy Street East to Parking Garage Entrance c) Date /Time: July 20, 2013; 7:00 a.m. to 2:00 p.m. d) Favorable Recommendations REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda and Claims Review: July 2, 2013; Regular Meeting: July 9, 2013 B. Claims Review: July 16, 2013 2. OPENING OF BIDS A. Infrared Pavement Patching — Project No. 113 -014 1. Funding: Streets /Paving B. Three (3) More or Less, 2014 or Newer, 22 Cubic Yard Dual Arm Side Loading Refuse Trucks 1. Funding: 2013 Solid Waste Capital Principal and Interest (611.0610.415.37.11 /611.0610.415.37.12) 3. OPENING OF QUOTATIONS A. East Race Floating Dock Replacement — Project No. 113 -019 1. Funding: Sewer Rehab (659.0621.415.42.05) 4. AWARD BIDS AND APPROVE CONTRACTS A. Street Sweeping Debris Disposal 1. Company: Waste Management of Indiana, LLC (Prairie View Landfill) 2. Amount: $16 /ton 3. Funding: Non - Hazardous Contaminated Waste Disposal (641.0621.792.36.10) GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 18, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 B. Preventative Maintenance on Thirty -Two (32) Generators for Water Works, Fire Department and Environmental Services 1. Company: Herrman & Goetz, Inc. 2. Amount: $25,434.25 Each; Three (3) Years 3. Funding: Water Works, Fire Department, Wastewater Operations (620.0640.602.36.05 / 101. 0901 .422.36.01/641.0630.793.63.35) 5. CHANGE ORDERS A. Century Center Lighting Renovations — Project No. 112 -033 1. Company: Pemberton Davis 2. Change Order No.: 1 3. Increase Amount: $1,593 4. Percent of Increase: 0.25% 5. Revised Contract Amount: $636,443 6. Funding: Hotel /Motel and Century Center (930.4201.000.00.99/670.0406.645.42.02) B. Skyway Plaza Building Window Replacement — Project No. 112 -043 1. Company: Gibson - Lewis, LLC 2. Change Order No.: 2 3. Increase Amount: $1,650 4. Percent of Increase: 0.5464% 5. Revised Contract Amount: $303,650 6. Funding: Medical TIF (426.1050.460.42.02) 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Removal and Disposal of PCB - Containing Equipment — Project No. 113 -026 1. Funding: AEDA (324.1050.460.31.06) 7. RESOLUTIONS A. No. 42 -2013 — Amending Resolution No. 23 -2013, Resolution of the City of South Bend, Indiana, Board of Public Works establishing Rates for Cost - Sharing Associated with a Voluntary Sidewalk and Curb Replacement Program 1. Description: Add Not - for - Profit Organizations to Program B. No. 43 -2013 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and /or Obsolete Property 1. Description: Fellows Powershed 280 Paper Shredder, and Imagistics Copier Equipment HC063 8. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Professional Service Agreement — John Williams GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 18, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 3 1. Description: Armed Security Services for Water Works Main Office 2. Amount: $25 /Hour; Twenty -Four (24) Hours Monthly 3. Funding: Water Works Operations (620.0640.657.31.35) B. First Amendment to Services Agreement — Lynn Coleman 1. Description: Revision to Security Services at Water Works Main Office 2. Amount: $25 /HR; NTE Forty (40) Hours per Month (Replaces NTE $30,000) 3. Funding: Water Works Operations (620.0640.657.31.35) C. Special Purchase — ADSI (Application Data Systems, Inc.) 1. Description: Modifications to CAD Software - Upgrade Software, Installation and Training 2. Amount: $30,000 3. Funding: Police General Fund (101.0801.421.36.04) D. Professional Services Agreement— City of South Bend Legal Department and Redevelopment Commission 1. Description: Legal Department's Services to the Redevelopment Commission 2. Amount: $72,450 3. Funding: AEDA TIF /SBCDA TIF ( 420. 1050 .460.31.01/324.1050.460.31.01) (JPROF) E. Addendum to Professional Services Agreement — Selectron Technologies, Inc. 1. Description: Additional Functionality to the IVR Server to Enable Customers to Retrieve Account Numbers 2. Amount: $11,900 3. Funding: IT Capital (404.0672.415.43.08) F. Contract Renewal — CDWG 1. Description: Microsoft Office 365 True -Up for Additional Licenses and Annual Renewal 2. Amount: $201,507.76; 3.4% Increase due to Additional City Employees and Department Heads 3. Funding: IT Operations (404.0672.415.36.04) G. Lease Agreement — RICOH 1. Description: Copier Replacement for Building Department through QPA Pricing 2. Amount: $78.25/60 Months 3. Funding: Building Department ( 600. 1306 .415.37.11/600.1306.415.37.12) H. Professional Services Agreement — Dixon Engineering 1. Description: One Year Warranty Inspection for Water Works Ireland Road Tank —Project No. 112 -036 2. Amount: NTE $900 3. Funding: Water Works Operation and Maintenance (620.0640.602.31.06) I. Supplement No. 1 to Project Coordination Contract — INDOT GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 3 1. Description: Edison Road Left Turn Lane at Gordon Drive — Project No. 110- 079 — Increase Local Share 2. Amount: $13,259; New Total $38,529 3. Funding: LRSA (251.0608.431.42.96) J. Professional Services Proposal — Carl Walker, Inc. 1. Description: Parking Garages Membrane Sealer and Joint Replacement Evaluations for Three Parking Garages — Project No. 113 -025 2. Amount: $13,800 3. Funding: Parking Garage Fund (601.0462.645.42.02) K. Special Purchase — Sanitaire (Xylem) 1. Description: Compatibility Purchase — Wastewater Treatment Plant Low Pressure Membrane Diffuser Replacement for Aeration Tank 2; Purchase and Installation 2. Amount: $60,911 3. Funding: Environmental Services and Wastewater Contractual Other Services (641.0630.793.63.35) L. Addendum to Contract — Logicalis 1. Description: Upgrade UCCX Phone Queue Server — No Monetary Change M. Professional Services Agreement — EmNet, LLC 1. Description: 2013 -2014 Service Contract 2. Amount: $195,168 3. Funding: Wastewater Contractual Services (641.0630.793.63.35) N. Professional Services Supplemental Agreement No. 1 — DLZ Indiana, LLC 1. Description: East Bank Phase 4 Storm Sewer Separation Design Services — Project No. 112 -041 — Scope Modification — No Monetary Change O. Quotation — Sunguard Public Sector 1. Description: Click2Gov Software Upgrade 2. Amount: $17,490 3. Funding: General Fund (404.0401.415.36.04) P. Addendum to the Master Agency Agreement — Redevelopment Commission 1. Description: Hill Street Curb, Sidewalk, and Alley Improvements, Northeast Neighborhood —Project No. 113 -024 2. Funding: NNDA TIF (429.1050.460.31.02) (13J028) Q. Professional Services Proposal — Abonmarche Consultants 1. Description: Hill Street Improvements, Northeast Neighborhood — Project No. 113 -024 2. Amount: $19,300 3. Funding: NNDA TIF (429.1050.460.31.02) (13J028) R. Professional Services Proposal — Santiago Garces GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 18, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 1. Description: Economic Development Tracking Tool Development for Investment and Job Tracking 2. Amount: $2,500 3. Funding: DCI Admin (211) 9. LICENSES AND PERMITS A. Block Party — Non - Residential 1. Applicant: Derrick Weaver a) Event: Saint Paul Bethel on the Yard b) Location: Lindsey Street from Scott Street to Leland Avenue c) Date /Time: August 3, 2013; 9:00 a.m. to 2:30 p.m. d) Favorable Recommendations B. Licenses 1. Type: Transient Merchant a) Applicant: Spirit Halloween Superstores, Inc. b) Location: 1135 East Ireland Road c) Dates /Times: Daily; 10:00 a.m. to 10:00 p.m. d) Favorable Recommendations C. Permit — Sidewalk Cafe 1. Applicant: Woochi Japanese Fusion and Bar a) Location: 123 West Washington Street b) Dates /Times of Operation: Sundays — 12:00 p.m. to 9:00 p.m.; Mondays through Thursdays — 11:00 a.m. to 10:00 p.m.; Fridays — 11:00 a.m. to 11:00 p.m.; Saturdays — 12:00 p.m. to 11:00 p.m. c) Favorable Recommendations Subject to 5' Minimum Clearance; Permanent Railing Proposed — Informed they will need Encroachment form D. Permit — Temporary Occupancy 1. Applicant: Almac - Sotebeer, Inc. a) Location: 219 South Lafayette Boulevard b) Purpose: Placement of Scissor Lifts and Scaffolding to Remove Loose Brick, Tuck Pointing, Framing, Sheeting, and Masonry on Herman and Goetz Facade c) Favorable Recommendations E. Vacation — Alley 1. Applicant: St. Joseph County Public Library a) Location: 225 Feet of the First North/South Alley (Otsego Street) East of Main Street from Wayne Street to the Library Building b) Purpose: Redevelopment of the Area GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 18, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 c) Comments: Board previously tabled request for full alley vacation; Library has now agreed to vacate only a portion of the alley so as not to block City -owned lots. City to allow Library to landscape the vacated alley portion. 10. TRAFFIC CONTROL DEVICES A. New Installation — Reserved Handicapped Accessible Parking Space Sign 1. Applicant: Lorraine Penn a) Location: North Side of Jefferson Blvd., East of Lafayette Blvd. b) Permit No.: 2 c) Dates /Times: Mondays through Fridays; 7:15 a.m. to 5:15 p.m. d) All criteria has been met 11. CERTIFICATES OF INSURANCE A. Van Ausdall & Farrar, Inc. B. E -ONE, Inc. C. Lonnie Emerson D /B /A Do All Concrete 12. RATIFY BONDS A. Contractor Bonds 1. MAAJ Concrete, Inc. — Approved June 27, 2013 2. Miller Builders — Approved June 27, 2013 3. Walls by Walls — Approved July 15, 2013 B. Excavation Bonds 1. Testech, Inc. — Approved July 8, 2013 2. Major Drilling Environmental, LLC — Approved July 10, 2013 3. Concord Electric, Inc. — For Release Effective August 6, 2013 13. CLAIMS 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 6