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HomeMy WebLinkAbout08-30-71 Council Special Meeting MinutesSPECIAL MEETING August 30, 1971 Be it remembered that the Common Council of the City of South Bend, Indiana, met in the Council Chambers in the County -City Building on Monday, August 30, 1971 at 7:14 P.M. with seven members present, two members absent. The meeting was called to order by Council President Robert 0. Laven who presided. The invocation was given by Reverend Lyle Loomis, Grace United Methodist Church, 3012 South Twyckenham Drive, South Bend, Indiana. W%T.T.. OAT-T. PRESENT: Councilmen Laven, Allen, Reinke, Craven, Grounds, Szymkowiak and Zielinski. ABSENT: Councilmen Wise and Palmer. Mr. Laven announced that Mr. Palmer was delayed because of the responsibilities of his job and would be late in arriving; and that he had received no word from Mr. Wise. The following is the notice of the special meeting that was sent to all members of the Common Council: TO: THE MEMBERS OF THE COMMON COUNCIL NOTICE OF SPECIAL MEETING OF THE COMMON COUNCIL You are hereby notified that there will be a "SPECIAL MEETING" of the Common Council of the City of South Bend, Indiana on the 30th day of August, 1971, at 7:00 p.m., local time, in the Council Chambers, for the purpose of: AN ORDINANCE APPROPRIATING MONEYS FOR THE PURPOSE OF DEFRAYING THE EXPENSES OF THE SEVERAL DEPARTMENTS OF THE CITY GOVERNMENT OF THE CITY OF SOUTH BEND, INDIANA, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 1972, AND ENDING DECEMBER 31, 1972, INCLUDING ALL OUTSTANDING CLAIMS AND OBLIGATIONS, AND FIXING A TIME WHEN THE SAME SHALL TAKE EFFECT. AND AN ORDINANCE LEVYING TAXES AND FIXING THE RATE OF TAXATION FOR THE PURPOSE OF RAISING REVENUE TO MEET THE NECESSARY EXPENSE FOR THE FISCAL YEAR ENDING DECEMBER 31, 1972. The Chief of Police or any member of the Polio Force is directed to serve a copy of this notice to each member of the Common Council and make due return hereon. Dated: August 23, 1971 /s/ Robert 0. Laven Robert 0. Laven, President, Common Council /s/ Kathryn L. Blough Kathryn L. Blough, South Bend, Indiana City Clerk SPECIAL MEETING AUGUST 30, 1971 SPECIAL MEETING (Cont.) August 30, 1971 The within call came to hand this 23 day of August, 1971, which I served by reading the same to each Councilman upon the date designated, as follows: /s/ Janet S. Allen Janet S. Allen /s/ Frederick D. Craven Fred D. Craven /s/ Gerald C. Reinke Gerald Reinke /s/ Albert E. Palmer Albert E. Palmer /s/ William W. Grounds William Grounds /s/ Walter M. Szym Walter M. Szymkowiak /s/ John V. Wise John V. Wise Raymond d C. Zie C. Zielinski linski or by leaving a certified copy thereof at the last and usual place of residence of such members as I was unable to find, as follows: /s/ E. W. Andert Member of the South Bend Police Department RESOLVE INTO THE COMMITTEE OF THE WHOLE Council President Laven entertained a motion to resolve the Council into the Committee of the Whole to consider the items listed on the agenda for the consideration of the Committee of the Whole. Councilman Reinke so moved, seconded by Councilman Janet S. Allen. Motion carried. Time 7:19 P.M. COMMITTEE OF THE WHOLE MEETING Be it remembered that the Common Council of the City of South Bend, Indiana met in the Committee of the Whole in the Council Chambers of the County -City Building on Monday, August 30, 1971, at 7:20 P.M., with seven members present, two members absent. The meeting was called to order by Chairman William W. Grounds who presided. ORDINANCE AN ORDINANCE APPROPRIATING MONEYS FOR THE PURPOSE OF DEFRAYING THE EXPENSES OF THE SEVERAL DEPARTMENTS OF THE CITY GOVERNMENT OF THE CITY OF SOUTH BEND, INDIANA, FOR THE FISCAL YEAR BEGIN - ING JANUARY 1, 1972, AND ENDING DECEMBER 31, 1972, INCLUDING ALL OUTSTANDING CLAIMS AND OBLIGATIONS, AND FIXING A TIME WHEN THE SAME SHALL TAKE EFFECT. Chairman Grounds stated that each department's budget would be reviewed and that Councilman Gerald Reinke would read the proposed changes for each department and that questions by members of the Council and the audience would be handled immediately after the reading of recommendations for each budget. This being the time heretofore set for public hearing on the above ordinance, proponents and opponents were given an opportunity to be heard thereon. The first budget to be reviewed was that of the Office of Mayor. Councilman Reinke stated that the Council had no recommendations for any reductions in the budget for this office. Miss Virginia Guthrie, Executive Secretary of the South Bend Civic Planning Association commented that the Committee of the Whole had received a letter from the Association concerning the 1972 Civil City Budget. Further, she said it was extremely interesting to note that Account A -213 Travel- ing Expenses and Account A -261 Promotional Expense had been reduced and asked why. Mr. James A. Bickel, City Controller, explained that the Promotional Expense was the larger portion of this budget. This year South Bend is the host city for the Indiana Association of Cities and Towns which meets here on September 20 and 21, 1971 and a bill in the amount of $1,500.00 has already been passed on to South Bend so an additional $1,000 was added to the present budget for this purpose. Mr. Bickel further commented that travel expenses for each department was analyzed and said account for each department has been reduced. Mrs. Ann Wlodarski and Mrs. Irene Mutzl, re- presentatives of the St. Joseph County Fair Tax Association, spoke favoring additional reductions to this budget. Budget for Office of the Controller: SERVICES PERSONAL Accounting Clerk II 7 @ $5,668 (reduce by one) SERVICES CONTRACTUAL B -212 Postage B -23 Instruction B -241 Printing, Other Than Office Supplies B -252 Repairs of Equipment PROPOSED RECOMMENDED APPROVED FOR 1972 REDUCTIONS FOR 1972 $ 39,676 11,000 5,000 7,500 1,500 $ 5,668 1,000 1,500 3,500 500 SUPPLIES B -362 Stationery and Printing 10,000 11000 B -363 Other Office Supplies 12,000 2,000 $ 34,008 10,000 3,500 4,000 1,000 91000 10,000 SPECIAL MEETING COMMITTEE OF THE WHOLE MEETING (Cont.) Budget for Office of the Controller (Cont.): CURRENT CHARGES B -53 Refunds Awards and Indemnities CURRENT OBLIGATIONS B -62 Social Security B -63 Retirement (PERF) B -64 Employees' Group Insurance PROPERTIES B -725 Office Equipment AUGUST 30, 1971 PROPOSED RECOMMENDED APPROVED FOR 1972 REDUCTIONS FOR 1972 $ 25,000 98,940 204,762 117,012 2,000 $ 5,000 5,255 21,742 1,547 a $ 20,000 93,685 183,020 115,465 1,500 (-I I The Council recommended reductions in the amount of $49,212.00 in this budget. Mr. Bickel said that further reductions in accounts B -62 Social Security, B -63 Retirement (PERF), and B -64 Employees' Group Insurance in the amount of $4,074.00 were possible, making a grand total re- duction of $53,286.00 to this budget. He related that social security deductions will be made up to $10,200.00 at 5.4 %; a WALL STREET JOURNAL report of August 18, 1971 reported that the rate was changed from the current 5.2% to 5.06, and will be up to 7.4% by 1977. Mr. Bickel related we have a public service careers program in our city for additional training to our employees in the police, fire and traffic departments. We could offer training in lieu of lost payments if the Instruction account is reduced by a corresponding amount. Mrs. Faith Martin, secretary of the Fair Tax Association, Mrs. Wlodarski, and Miss Guthrie all stated it was felt further reductions could be made in the budget for this department. Budget for the Office of City Clerk: SERVICES PERSONAL C -11 Clerk III SERVICES CONTRACTUAL C -215 Transportation Allowance PROPERTIES C -725 Office Equipment PROPOSED RECOMMENDED APPROVED FOR 1972 REDUCTIONS FOR 1972 $ 5,153 100 542 $ 5,153 100 242 $ 0 37 300 The Council recommended reductions in the amount of $5,495.00 in this budget. In addition to Account C -11, Clerk III being eliminated, the Council suggested elimination of C -12 Temporary Help and, if extra help were needed, such help be drawn from Emergency Employment Act personnel. Mr. Bickel explained a presently existing position could not be replaced with Emergency Employ- ment Act personnel. Miss Guthrie also questioned the temporary help, stating that four people in this office is far too many especially since the court work is now handled by the County. Mrs. Kathryn L. Blough, City Clerk, stated that, since April 16, 1971, several employees were transferred to the County payroll and moved from her office just this past weekend. She then read the following statement: "LET'S TELL IT LIKE IT IS! It is imperative that this office is set up properly whether I am in this office or not. I was elected by the voters who are taxpayers. The voters trusted my judgement in operating this office. If I would not establish my budget to do an efficient job, I would be negligent in my duties to the taxpayer. An efficient office cannot be run with inefficient inexperienced help. This office needs three employees. We must create, not destroy. /s/ Kathryn L. Blough" Mrs. Wlodarski commented that the Fair Tax Association was recommending a reduction in Account C -725 Office Equipment as equipment will not be needed due to the reduction in staff. She further referred to Account C -213 Traveling Expenses and C -215 Transportation Allowance and asked if it was the duty of the City Clerk to travel. Mrs. Blough explained that she was a mem- ber of the International Clerks Association and was a delegate representative. It should be noted that Councilman John V. Wise arrived for the meeting at this time. Time 7 :45 P.M. Budget for Office of City Treasurer: Councilman Reinke stated there were no recommendations for reductions in this budget by the Council, the Civic Planning Association or Fair Tax Association. Councilman Frederick D. Craven said that there was very little work done as regards the Barrett Law and asked if Account D-11 Barrett Law Clerk could be reduced to a half -time position. Mr. Bickel said not with what had occurred previously; this was covered by the Burns Statute. C3 SPECIAL MEETING COMMITTEE OF THE WHOLE MEETING (Cont.) Budget for the Common Council: AUGUST 30, 1971 Councilman Reinke stated there were no recommendations for cuts to this budget. He stated that in 1971 there was an item for $156,000 not proposed in this 1972 budget and this was not to be considered as meaningful, even though this is an election year. Miss Guthrie commented that, again, the item of Travel had been reduced over the 1971 budget and asked why. Councilman Grounds stated that this year the National League of Cities convention is in Hawaii and moneys were allotted for any Council members who might be attending. Budget for Office of City Attorney: Councilman Reinke stated there were no recommendations for reductions to this budget. Miss Guthrie and Mrs. Mutzl questioned Accounts G -721 Furniture and Fixtures and G -725 Office Equip- ment asking what equipment was needed. City Attorney Shepard J. Crumpacker commented that an additional typewriter was needed, making a second typewriter; other items were needed to complete furnishing the rooms in the new offices and that a number of old chairs needed replacement. Mrs. Mutzl questioned the need for four deputy city attorneys. Mr. Crumpacker replied that his de- partment pays its own way stating that, in the first eight months of this year, a total of $33.521.00 was paid into the general fund for collections from damaged City property, such as stop signs, traffic lights, etc., for foreclosure on mechanics liens, past due violations, plus other collections; and for the remaining four months such collections are expected to reach a total of $50,000 while the budget for the Office of City Attorney is only $45,000. He said that if we don't have the manpower, we cannot get the work done without help. Councilman Reinke asked what special duties are done by the deputies. Mr. Crumpacker explained that James Kuehl works with Model Cities, condemnation of sewers, waste water treatment and also acquisitions of pro- perties and on Federal funding of programs, Steven Stavron works with the Building Department, small claims, and is in charge of recodifications, Robert M. Parker is assistant to Mr. Crumpacke and handles varied duties, Robert Gonderman defends City claims, damages to City property, etc., Robert DuComb, Jr. handles police matters and litigation matters, and Roger Gay is responsible for the enforcement of City Ordinances. Miss Guthrie commented that Mr. Crumpacker had put in more time in his job than any other City Attorney we have had in South Bend and his dedication and the work being done by this office should be recognized by all citizens. Upon reconsideration, the Council_ recommended the following reductions to the budget for the Office of City Attorney: PROPERTIES G -721 Furniture and Fixtures G -725 Office Equipment Office of the Board of Public Works and Safety: PROPOSED FOR 1972 $ 500 500 PROPOSED FOR 1972 RECOMMENDED APPROVED REDUCTIONS FOR 1972 $ 200 200 RECOMMENDED REDUCTIONS $ 300 300 APPROVED FOR 1972 PROPERTIES H -72 Equipment $ 5,000 $ 400 $ 4,600 Councilman Reinke said that no further cuts were recommended for this department. Miss Guthrie said there was concern on the matter of Recruits, two men in the Police department who are Officers in Training, and the Cadets; and asked why the two officers in training were needed. She said it was felt these three classifications should be taken together. She also said there was a question concerning Account H -12 Temporary and Account H -52 Rents. Mr. Bickel stated that of the total $190,108.00, $60,000 is the City's share of maintenance costs for the new County - City Building and $95,000 miscellaneous and hydrant rental by the Public Service Commission. He said that the program of recruits in the Police department was to supplement the police cadet program begun three years ago with twelve men, adding twelve each year to a total of 48; the annual retirement would be about twelve officers per year and the Cadet Corps would be drawn upon for replacements. The proposed staff including officers, recruits, cadets and officers in train- ing is 230, the present staff is 229, and this would be an increase of only one. It was ex- plained that the Officers in Training is a safety factor because men cannot be drawn from the recruits or cadets programs in cases of officers off duty due to illnesses or retirement. He stated that recruits do not receive fringe benefits, such as retirement, as do cadets and officer Recruits are not appointees to the police department, are on probation, and can be removed at any time whereas cadets are sworn in and cannot be removed except for serious infractions of department rules. It was pointed out that the program of recruits is being tried in Fort Wayne and Evansville with great success. Miss Guthrie stated that priorities should be established. Councilman Reinke questioned Account H -37 Other Supplies and suggested it might be possible to reduce this item; other years this amount was $250 and now it has increased to $975; Mr. Bickel stated that $500 of this amount was for the Pitney -Bowes machine. Councilman Janet Allen noted $3,000 for car replacement, also questioning items of a stenographer's salary and a desk and chair for the stenographer. Mr. Bickel explained that in anticipating the move into the new offices the equipment allowance of $50,000 was reduced to $40,000 for expenditures of $25,000 the first year and $15,000 the second year,;primarily in the office of the Board. 62 SPECIAL MEETING AUGUST 30, 1971 COMMITTEE OF THE WHOLE MEETING (Cont.) Budget for the Morris Civic Auditorium: Councilman Reinke announced that the Council had no recommendations for any reductions in this budget. Mrs. Wlodarski related that, according to a statement by the Common Council, the Morris Auditorium would lose money even if it was booked every night of the week, and since this would seem a burden to the taxpayer, the Fair Tax Association recommended that the property be turned over to redevelopment or turned back to the donor; and South Bend could use the auditorium facilities of IUSB or Notre Dame. Miss Guthrie inquired if the Manager of the Auditorium could be paid a minimum amount or for the times it is being used. Mr. Crumpacker stated that in such a case a contingency fund would have to be provided. Miss Guthrie then questioned Account K -726 Other Equipment. Mr. Floyd Jessup, Manager of the Morris Civic Auditorium, explained this money was for new drapes and lighting equipment for the stage, the purchase of some seats in the balcony and replacing badly worn carpeting in the balcony. He stated that it is proposed to buy an amplifier and mixer; the present sound system is 20 years old and needs replacing. Budget for City Engineering Department: PROPERTIES L -722 Motor Equipment PROPOSED RECOMMENDED APPROVED FOR 1972 REDUCTIONS FOR 1972 $ 2,700 $ 100 $ 2,600 Councilman Reinke stated no further reductions were recommended for this budget. Mrs. Mutzl listed recommendations of the Fair Tax Association to eliminate one Inspector I in Account L -11 and to entirely eliminate Temporary Help in Account L -12. Miss Guthrie questioned why the classification of draftsman was eliminated. Mr. Lloyd Taylor, City Engineer, explained that the draftsman was changed to Inspector I. Miss Guthrie then asked why Temporary Help could not be eliminated and be covered by the Emergency Employment Act. Mr. Bickel replied that the E.E.A. makes no provision for temporary help; E.E.A. personnel must be on full -time employment. Mr. Jack Miller, of the South Bend Civic Planning Association, questioned Accounts L -243 Photo- graphing and Blue Printing and L -34 Film and Blue Printing. Mr. Taylor commented that some re- productions can be done on present machines but those of odd size or requiring special processes cannot be reproduced in his office and must be sent outside. Mrs. Wlodarski Questioned Account L -722 Motor Equipment. Mr. Taylor related that this was for a trade -in for one of the present cars. He stated that the Traffic Engineer puts as many as 70,000 miles on a car during the time it is in use and the present practice is to replace a car after 5 years of service. Budget for Office of Building Department: SERVICES PERSONAL M -11 Inspector I (reduce from 10 to 9) PROPOSED RECOMMENDED APPROVED FOR 1972 REDUCTIONS FOR 1972 $ 68,480 $ 6,848 $ 61,632 Councilman Reinke reported the Council had only one reduction to recommend in this budget, as follows: Inspector I - reduce from 10 to 9 at a saving of $6,848. Miss Guthrie questioned Account M -722 Motor Equipment and asked how many cars were involved. Mr. Forrest West, Building Commissioner, said 4 cars were involved, that fleet discounts had been disallowed and prices on new cars had increased. He stated that there were 19 cars in the department, replacements were made on a regular schedule and present replacements would be made by compact models. Mrs. Mutzl stated that there were 5 supervisors for each 4 subordinates and asked why one or more supervi- sors could not be eliminated and increase the span of work under his control. Mr. West explained that the supervisors were working supervisors and that the Chief Inspector in the plumbing de- partment does half of the work as do the chiefs in the other divisions. Mrs. Mutzl then ques- tioned the need for a maintenance man in Account M -11. It was explained that a liaison had been extablished between the County and City in this service. Councilman Albert E. Palmer arrived for the meeting at this time. Time 8:40 P.M. Budget for City Cemeteries Department: PROPOSED FOR 1972 SERVICES PERSONAL N -12 Equipment Operator I $ 16,374 Skilled Labor I 58,287 SERVICES CONTRACTUAL N -251 Repairs of Buildings and Structures 1,545 RECOMMENDED APPROVED REDUCTIONS FOR 1972 $ 840 18,725 545 39,562 1,000 Councilman Reinke said that perhaps more reductions to this budget can be made by reducing the number of hours under Account N -12 Equipment Operator I. Miss Guthrie asked how this computation was made and Mr. Reinke replied that it was made by the head of the department. It was asked why this department could not be included with the Park Department and Mr. Crumpacker explained that this cannot be incorporated into the Park Department according to State statutes. Mr. Reinke questioned why labor for this department could not be contracted. Mr. Crumpacker reported that any changes would have to be enacted by the State legislature because of present State statutes. SPECIAL MEETING COMMITTEE OF THE WHOLE MEETING (Cont.) AUGUST 30, 1971 Councilman Reinke made a motion for a five minute recess, seconded by Councilman Zielinski. Motion carried. Time 8:52 P.M. COMMITTEE OF THE WHOLE MEETING - RECONVENED Be it remembered that the Committee of the Whole of the Common Council of South Bend, Indiana reconvened in the Council Chambers of the County -City Building on Monday, August 30, 1971 at 9:05 P.M. after a short recess. The meeting was called to order by the Chairman William Grounds who presided. Budget for the Police Department: SERVICES PERSONAL P -12 Special Compensation SERVICES CONTRACTUAL P -265 Other Contractual Services PROPERTIES P -725 Office Equipment P -726 Other Equipment PROPOSED RECOMMENDED APPROVED FOR 1972 REDUCTIONS FOR 1972 105,700 8,300 5,410 $ 6,000 9,700 I E $ 83,000 96,000 7,500 5,000 Councilman Reinke reported reductions totaling $16,910.00 for this department. Mrs. Wlodarski questioned the $9,700 reduction in Account P -265 Other Contractual Services. It was explained that this was deleted because the two matrons in the jail were no longer needed. Miss Guthrie repeated that the program of two Officers in Training, six Recruits, and the Police Cadets was a duplication. Mr. Crumpacker said the staff of patrolmen was reduced from 27 to 25 and the cadet corps was only 36 men instead of the originally planned 48. Police Chief Loren Bussert explained that cadets were high school graduates who were minors and would be in training for a period of 4 years and they had reduced the figure from 12 to 9 to allow for returning military veterans who are interested in joining the police force and would be in the recruit program and are not appointed as officers until after training in the class room. He said Officers in Training are appointees with a year of on -the- street experience. Miss Guthrie asked how many persons this program would increase the present force of the police department and Councilman Reinke replied it would be an increase of one officer. Councilman Laven questioned Account P -12 Special Compensation and asked for a breakdown of court time and service pay. Chief Bussert listed 7,000 hours at a cost of $51,000 for court time and $122,000 for computer time; and re- ported that, as of August, $60,000 will be needed in Account P -11 to pay salaries and that Account P -12 will expend $86,500. He said that court time costs had increased from $4.00 to $5.00 per hour and listed the following breakdown: Court time, $35,000; holiday pay, $48,000; night incentive, overtime and crossing guards, $6,000 - Total $89,000. Councilman Laven asked the rate of holiday pay and Chief Bussert specified $32.00 per day per man. Councilman Laven noted that the amount of holiday pay was listed as $42,000 and proposed as $48,000. Police Captain Harold McMichael noted the department had not used the amount of money they had expected, Chief Bussert said if they were sure that next year would be as quiet as this year has been it would not be difficult to project expenditures, but they must be prepared for the unexpected. Mrs. Wlodarski asked how the police dogs were purchased and where in the budget they were in- cluded. Chief Bussert said that the dogs have been donated but the police department must train and maintain them. Miss Guthrie questioned Account P -726 Other Equipment. Chief Bussert said the department needs and uses 2 electric typewriters, 5 manual typewriters, plus $500 for file cabinets, chairs, etc. He said the department prolongs buying items as long as possible but the department is a 24 -hour per day, 7 -day per week function and must give service. Budget for the Fire Department: SERVICES PERSONAL Q -12 Recall Pay PROPERTIES Q -724 Radio Equipment PROPOSED FOR 1972 $ 12,000 6,400 REDUCTIONS $ 4,000 1,000 APPROVED FOR 1972 $ 8,000 5,400 Councilman Reinke stated that the Council's original recommendation was to cut $1,500 from Account Q -251 Repairs of Buildings and Structures. Miss Guthrie questioned Q -12 Recall Pay and Holiday Pay. Fire Chief Joseph Zurat stated that recall pay was $5.00 per hour and it recently was necessary to recall 30 men at the $5.00 figure for a period of three hours. He stated that this budget was figured as closely as possible and that it should stay as submitted. Miss Guthrie questioned Q -722 Motor Equipment. Chief Zurat said $20,000 was for a water tanker for Station No. 10 on Ireland Road. He said they would like to have a "Squirt" also but it was priced too high at $60,000; a new pumper at $50,000 is also needed, the present one is 21 years old and 15 years is the recommended time limit for such equipment. Chief Zurat also noted ex- penditures for the telephone alarm system which he felt was worth the price as only 5 false alarms were answered since installation of the new system as compared to many with the old system. Councilman Walter Szymkowiak asked if there. were any plans to buy a new ambulet; he said many citizens had questioned him about an ambulet with air conditioning because certain emergency patients needed the facilities of air conditioning. Chief Zurat said three ambulets were now in service and any new ambulets purchased would be air conditioned. Councilman Laven questioned the length of service for the cars and asked how many pick -up trucks were in the department. Chief Zurat said cars were replaced after 5 years and the department now had only one pick -up truck. Miss Guthrie asked about the rescue truck. Chief Zurat said the rescue truck works well, gives more power and with it in use, it is not necessary to tie up a pumper. SPECIAL MEETING COMMITTEE OF THE WHOLE MEETING (Cont.) Budget for the Department of Weights and Measures: AUGUST 30, '1971 Councilman Reinke stated that no reductions were recommended by the Council for this department. Mrs. Faith Martin questioned why there were two inspectors for the City and only one for the County. Councilman Craven said that the City inspectors had more calls to make. Budget for the Studebaker Historical Collection: PROPOSED RECOMMENDED APPROVED PROPERTIES FOR 1972 REDUCTIONS FOR 1972 S -722 Motor Equipment $ 2,000 $ 2,000 $ 0 Councilman Reinke stated this budget was given long and serious consideration and it was propose to reduct Account S -722 Motor Equipment by $2,000. Mrs. Wlodarski said that the Fair Tax Association recommended elimination of this collection until a proper receptacle can be found for adequate housing of the collection. Budget for the Traffic Department: SERVICES PERSONAL T -12 Signal Technician I T -13 Extra and Overtime PROPOSED FOR 1972 $ 23,275 25,000 RECOMMENDED REDUCTIONS $ 7,758 5,000 APPROVED FOR 1972 $ 15,517 20,000 Councilman Reinke stated the Council had the following recommendations for reduction of this budget: Account T -12, Signal Technician - reduce from 3 to 2 at a saving of $7;758 and Account T -13 Extra and Overtime be reduced by $2,500. Miss Guthrie stated that the Civic Plan- ing Association recommended that Extra and Overtime be reduced by $5,000. Mrs. Mutzl stated that the Fair Tax Association recommendations also were for added reductions in Extra and Over- time. Councilman Craven addressed Miss Guthrie and said that more of this budget could be cut if the Federal Program money could be used, but Federal funds could not be used as this is a newly created job. Budget for Municipal Services Facility: SERVICES PERSONAL U -12 Preventive Maintenance Man SERVICES CONTRACTUAL U -252 Repairs of Equipment U -261 Janitor SUPPLIES U -37 Other Supplies PROPOSED RECOMMENDED APPROVED FOR 1972 REUDCTIONS FOR 1972 $ 52,748 38,170 25,000 2,500 $ 26,374 3,170 3,000 1,000 $ 26,374 35,000 22,000 1,500 Councilman Reinke reported that the greatest reduction recommended by the Council for this budget resulted from the following: Account U -12 Preventive Maintenance Man - reduce from 8 to 4 at a saving of $26,374. Miss Guthrie stated that controls should be provided for Account U -13 Extra and Overtime and also for U -261 Janitor Services to be reduced. Mr. Lloyd S. Taylor, City Engineer, read the following letter: I August 30, 1971" Memo to: Members of the Common Council Subject: Budget Items for 1972 - M.S.F. We have been advised that the Council is considering the reduction of budget item U -252 (Repairs of Equipment) and U -43 (Repair Parts) in the Municipal Services Facility budget. As you are quite aware, funds in these M.S.F. accounts formed for other units of city government. We attempt best of our ability the services and repairs that will pieces of city -owned equipment. We naturally use past anticipated price increases to come up with a figure B extend 18 months into the future. cover services per - to estimate to the be needed on over 300 history as well as Dr a budget that will Below I have listed for these two items the expenditures in 1970, total Council approved appropriations in 1971, and our requested 1972 budget. 624 SPECIAL MEETING AUGUST 30, 1971 COMMITTEE OF THE WHOLE MEETING (CONT.) Budget for Municipal Services Facility (Cont.): "U -252 (Repairs of Equipment) Expenditures Appropriations 1970 1971 (Total) $35,629 $37,000 U -43 (Repair Parts $36,593 $45,000 Requested 1972 -$38,1.70 43,560 Council $35,000 $42,000 M It is my opinion that we would be unable to furnish repair parts and out- side equipment repair to the fleet within the budget reduction suggested by the Council. The only alternative, after funds are exhausted, would be to request additional appropriations or let the equipment sit unused. On many occasions when additional appropriations are requested, the Council wants to know why we were not in a better position to estimate our original needs. I hope you will see fit not to make these reductions. /s/ Lloyd S. Taylor "LST:td m Mr. Taylor further stated that this is a service department to the police and traffic depart- ments, as well as other departments, and if there are no mechanics available to keep the equip- ment on the streets these departments, as well as South Bend's citizens, are not able to func- tion. We have to supply the men necessary to services the equipment. Mr. Jack Miller of the Civic Planning Association said it is unusual for someone from his office to be on the other side of the fence but we have to be realistic and have adequate mechanics to insure proper main- tenance to equipment. Councilman Reinke, in referring to Account U -12, said that funds to com- pensate for this maintenance will come from E.E.A. and he also noted this is a service depart- ment and revenue from these services is added to the general fund. Budget for the Radio Department: SERVICES PERSONAL W -11 Apprentice Radio Technician SUPPLIES W -37 Other Supplies PROPERTIES W -726 Other Equipment PROPOSED RECOMMENDED APPROVED FOR 1972 REDUCTIONS FOR 1972 $ 6,500 $ 6,500 $ 0 $ 7,000 1,000 6,000 1,000 500 500 Councilman Reinke reported that in addition to other reductions it was the Council's recommen- dation that Account W -11 Apprentice Radio Technician be eliminated (to be funded by E.E.A.) Councilman Craven stated this classification is funded by the Federal Government for one year. Miss Guthrie asked what happens in 1973. Mr. Craven explained the technician is trained for other jobs in other locations. Mrs. Mutzl questioned Account W -37 Other Supplies and W -726 Other Equipment as being high. Mr. John Hunt of the Radio Repair Department related that each year another job is put on to the Radio Department, additional equipment means more parts are needed for repairs and there has been a steady increase in the cost of repair parts; however they do receive revenue from other departments. Councilman Palmer noted that additional repair work is required of the radio department and we keep cutting; they are presently taking care of the parking garages, schools, etc. Mr. Hunt replied that the garages are getting serviced free of charge as he is making the repairs himself, after hours. Mr. Taylor concurred, Board of Publi Works pays for the parts but Mr. Hunt completes repairs after hours. Councilman Janet Allen asked why and Mr. Hunt replied it is difficult to get his men to work after hours, especially if there is no money to pay them. Councilman Reinke asked if there wasn't a 90 day warranty on expensive electrical equipment. Mr. Hunt explained that several repairs were nec- essary, especially to electronic ticket dispensers, on equipment just past the warrant period; and it is often necessary to make repairs after hours because of the nature of the business. Councilman Szymkowiak suggested that Mr. Hunt keep a record of of such repairs and hours and report them to the Council on all departments from which he should be reimbursed. Budget for the Sanitation Department: PROPOSED RECOMMENDED APPROVED FOR 1972 REDUCTIONS FOR 1972 SERVICES CONTRACTUAL XX -261 Private Collection $396,000 $396,000 $ 0 Councilman Reinke said that the Council recommended the deletion of Account XX -261 Private Collection. Mr. Taylor stated that the Administration is extremely disappointed in this re- SPECIAL MEETING COMMITTEE OF THE WHOLE MEETING (Cont.) Budget for the Sanitation Department- (Cont.) AUGUST 30, 1971 duction, however, in the presentation to the Council it was indicated that the cost of the garbage collection is $9.00 per unit per year; the present collection is being made from 15,000 of a possible 40,000 units. We know this is inefficient, therefore it is the recommendation of the Administration that the garbage collection be eliminated and proposed that the trash haulers pick up garbage as well as trash from the residents. Mr. Taylor then recommended reductions in personnel and moneys. Mr. Peter J. Nemeth, Jr., a South Bend Attorney representing the Inde- pendent Trash Haulers Association, conveyed the thanks of the Association for the action taken by the Council but stated that he was surprised by the announcement of the Administration as neither he nor the Association had received word of the proposed plan of the City. He said it was the purpose of the trash haulers not to fight with the City but to cooperate in this matter and it was correct that the independent trash haulers could pick up garbage as well as trash; adequate service can be given and there would be no trash emergency. Councilman Laven asked if the remaining four units of the City's Sanitation Department would pick up trash and garbage on a regular basis or by an on -call basis. Mr. Taylor replied it would be by on -call basis and the City's trash ordinance would also need to be changed. Councilman Laven recalled that the concept of this matter had been discussed. Councilman Reinke felt that the independent haulers could pick up everything, the trash and garbage hauling had been extensively discussed and the present program has not been re- evaluated; the problem cannot be solved with giving service to just several streets on specified days of the week. He said much consideration should be given to this problem. Councilman Janet Allen said that the Council never discussed cutting down and laying off any personnel and it certainly would not be an efficient program if it did not pro- perly operate; she opposed servicing of the down -town area solely. Councilman Janet Allen made a motion for a ten minute recess, seconded by Councilman Szymkowiak. Motion carried. Time 10:42 P.M. COMMITTEE OF THE WHOLE MEETING - RECONVENED Be it remembered that the Committee of the Whole of the Common Council of South Bend, Indiana reconvened in the Council Chambers of the County -City Building on Monday, August 30, 1971 at 11:00 P.M. after a short recess. The meeting was called to order by Chairman William Grounds who presided. Budget for the Motor Vehicle Highway Department: Councilman Laven moved that there be no discussion on the M.V.H. budget, seconded by Councilman Zielinski. Motion carried. Budget for the Park Department: SERVICES PERSONAL Labor, Care & Upkeep of Buildings, Grounds, Equipment, Forestry, Etc. 13 Extra and Overtime SERVICES CONTRACTUAL PROPOSED RECOMMENDED APPROVED FOR 1972 REDUCTIONS FOR 1972 $739,103 $ 20,000 $719,103 100,000 10,000 90,000 224 Water and Sewage 9,300 1,800 7,500 261 Other Contractual Services, General 40,000 20,000 20,000 262 Band Concerts, Dance Bands, & P.A. System 8,135 715 7,420 263 Physicians and Hospitals 1,000 1,000 0 264 Paving 8,000 4,000 4,000 CURRENT OBLIGATIONS 63 Retirement 111,000 3,798 107,202 PROPERTIES 712 Other Structures 722 Motor Equipment 726 Other Equipment 31,500 25,000 6,500 56,800 1,800 55,000 28,615 2,615 26,000 Councilman Reinke read the recommendations of the Council for reductions in this budget. Mr. James Seitz of the Park Department commented on the $25,000 reduction in Account 712 Other Structures stating this was originally intended for the restoration of Potawatomi Zoo. He said they were hopeful of making definite improvements in the present zoo; there is great public reaction and complaints on not taking care of the zoo properly. He mentioned there were new Federal requirements for inspection and he said he was fearful that the zoo cannot pass the standards. He stated the zoo should be a pride for South Bend as there are 250,000 visitors each year, including children, senior citizens, and people of all ages; and asked that the Council reconsider this cut. Councilman Janet Allen asked from what account the animals were purchased and Mr. Seitz named Account 726 Other Equipment. Councilman Laven asked if there could be a bond issue or a legislative change in this regard and Miss Guthrie asked if the City could accommodate such funding. Mrs. Wlodarski said the Fair Tax Association felt several posi- tions in Account 11 Services Personal could be eliminated, specifically supervisors; they felt reductions could be made from the present four Foremen III and the Custodian at Pinhook Park. Further they recommended reductions in Account 13 Extra and Overtime and Account 214 Telephone SPECIAL MEETING AUGUST 30, 1971 COMMITTEE OF THE WHOLE MEETING (Cont.) Budget for the Park Department (Cont.): and Telegraph. Mr. Seitz said that the personnel referred to was transferred from hourly to salary rate; and he said the new Centrex telephone system is expensive. Councilman Palmer asked what wage was paid to the life guards and Mr. Seitz stated they were on yearly contract at a salary of $750.00. Councilman Szymkowiak said he could clearly understand the overtime required; when bad storms occur, and no one knows when that will be, the Park Department must clean the streets, remove fallen trees and branches, besides cutting weeds plus additional work formerly done by the street department that now falls to the Park Department. Budget for the Fireman's Pension Fund: Councilman Reinke stated that the Council had no recommendations for changes to this budget. Budget for the Policeman's Pension Fund: Councilman Reinke said that the Council had no recommendations for reductions to this budget. Budget for the Department of Redevelopment: Councilman Reinke stated that in Services Personal, the Secretary I had been reduced to part - time. Miss Guthrie asked if any of these people were assigned to this area and Mr. B. Ashenfelt Department Head, said no. Mrs. Wlodarski questioned Accounts 261 Relocation of 100 @ $200 each and Account 262 Relocation of 30 @ $7,000 each. Mr. Ashenfelter stated this was for areas out- side of the project as required by State Law. Budget for Human Relation's and Fair Employment Practices Commission: SERVICES CONTRACTUAL 212 Postage 23 Instruction 55 Subscriptions and Dues PROPOSED FOR 1972 $ 1,500 5,000 600 RECOMMENDED APPROVED REDUCTIONS FOR 1972 $ 500 $ 1,000 3,000 2,000 300 300 Councilman Reinke stated the Council's recommendations for reductions in Services Contractual and Current Charges. Miss Guthrie asked if any of these people were assigned to the Model Cities Program., Councilman Laven replied there was one person who was paid by Federal funds. It was proposed that Account 23 Instruction be deleted; Councilman Grounds was opposed and sug- gested that the councilmen spend some time in this particular department to see what they do. Mr. Ralph Mullins, Executive Director of the department, also spoke in favor of the Instruction. Mr. Leo Newman, a South Bend business man and a member of the HR & FEP, said that he had served as a member of the Commission for four years and praised the present staff of this department, which included Mr. Mullins, Mr. David Kalabria and Mr. Michael Martin, for their accomplishments within that time. Miss Guthrie and Mrs. Wlodarski spoke on this budget offering recommendations for reductions. Budget for Cumulative Capital Improvement Fund: Councilman Reinke said that no reductions were recommended by the Council for this budget. Account 52 Rents was questioned. Mr. Bickel explained that this was the City's share of the rent on this present structure for 20 years. He further clarified the budget: Account 81 Bonds is $100,000 borrowed from the State of Indiana at 2/ interest, payable $10,000 per year plus PROPOSED RECOMMENDED APPROVED FOR 1972 REDUCTIONS FOR 1972 SERVICES PERSONAL 11 Relocation Aide $ 5,452 $ 5,452 $ 0 Secretary I 5,452 2,726 2,726 SERVICES CONTRACTUAL 213 Traveling Expenses 1,000 500 500 261 Relocation of 100 C $200 Each 20,000 10,000 10,000 262 Relocation of 30 @ $7,000 Each 210,000 160,000 50,000 CURRENT OBLIGATIONS 62 Social Security - City's Share 1,584 441 1,143 63 Retirement 3,204 893 2,311 64 Employees' Group Insurance 562 281 281 PROPERTIES 722 Motor Equipment 2,800 2,800 0 Councilman Reinke stated that in Services Personal, the Secretary I had been reduced to part - time. Miss Guthrie asked if any of these people were assigned to this area and Mr. B. Ashenfelt Department Head, said no. Mrs. Wlodarski questioned Accounts 261 Relocation of 100 @ $200 each and Account 262 Relocation of 30 @ $7,000 each. Mr. Ashenfelter stated this was for areas out- side of the project as required by State Law. Budget for Human Relation's and Fair Employment Practices Commission: SERVICES CONTRACTUAL 212 Postage 23 Instruction 55 Subscriptions and Dues PROPOSED FOR 1972 $ 1,500 5,000 600 RECOMMENDED APPROVED REDUCTIONS FOR 1972 $ 500 $ 1,000 3,000 2,000 300 300 Councilman Reinke stated the Council's recommendations for reductions in Services Contractual and Current Charges. Miss Guthrie asked if any of these people were assigned to the Model Cities Program., Councilman Laven replied there was one person who was paid by Federal funds. It was proposed that Account 23 Instruction be deleted; Councilman Grounds was opposed and sug- gested that the councilmen spend some time in this particular department to see what they do. Mr. Ralph Mullins, Executive Director of the department, also spoke in favor of the Instruction. Mr. Leo Newman, a South Bend business man and a member of the HR & FEP, said that he had served as a member of the Commission for four years and praised the present staff of this department, which included Mr. Mullins, Mr. David Kalabria and Mr. Michael Martin, for their accomplishments within that time. Miss Guthrie and Mrs. Wlodarski spoke on this budget offering recommendations for reductions. Budget for Cumulative Capital Improvement Fund: Councilman Reinke said that no reductions were recommended by the Council for this budget. Account 52 Rents was questioned. Mr. Bickel explained that this was the City's share of the rent on this present structure for 20 years. He further clarified the budget: Account 81 Bonds is $100,000 borrowed from the State of Indiana at 2/ interest, payable $10,000 per year plus 624 SPECIAL MEETING AUGUST 30, 1971 COMMITTEE OF THE WHOLE MEETING (Cont.) Budget for Cumulative Capital Improvement Fund (Cont.): interest; and another $10,000 to pay off annual payment of municipal bond issue of 1965. $100,000 is due on June 1 and $100,000 on December 1. Account 61 Interest - this interest goes along with the bond issue. Account 73 Land - from the Park Department budget. Account 44 Other Materials is to pay for materials in construction or reconstruction for streets, no main- tenance included. Account 261 Other Contractual Services - these are matching funds for Barrett Law or matching funds for local road and street program for which we receive 7 or 8 cents from the gasoline tax. We provide 25% and the State provides 75 %. Budget for Miscellaneous Funds: Councilman Reinke reported that no changes to this budget were recommended by the Council. Mr. Bickel explained the items for this budget as follows: This will show 3 cents on the Tax Levy, for the hospital fund for both St. Joseph and Memorial Hospitals. The Art Association fund will show a 1 cent tax levy, 1/2 a cent is mandatory, but it can be as high as 2 cents. For the General Bond Fund, this amount is to retire the new bond issue at $1,230,000. The amount shown in the Park District Fund is to retire the principal and interest; and the amount shown in the Redevelopment Bond Fund is also to retire the principal and interest. For Building Demolition, Repair & Contingent Fund, an annual amount for the past 4 years of $50,000 and $32,000 combined. For the Junk Vehicle Fund - after the first tax levy, 1 mill is suggested for 1972, then reduce to zero. Mr. Bickel announced this concluded the public hearing on the 1972 budget. Councilman Laven made a motion for the Council to recess, seconded by Councilman Reinke. Motion carried. Time 11 :57 P.M. COMMITTEE OF THE WHOLE MEETING - RECONVENED Be it remember that the Committee of the Whole of the Common Council of South Bend, Indiana reconvened in the Council Chambers of the County -City Building on Tuesday, August 31, 1971 at 1:19 A.M. after a lengthy recess. The meeting was called to order by Chairman William Grounds who presided. Councilman Craven made a motion that the amendments to the budget ordinance be adopted by the Council. The motion was seconded by Councilman Palmer. Motion carried. Councilman Laven made a motion that the budget ordinance, as amended, go to the Council as favorable, seconded by Councilman Reinke. Motion carried. ORDINANCE AN ORDINANCE LEVYING TAXES AND FIXING THE RATE OF TAXATION FOR THE PURPOSE OF RAISING REVENUE TO MEET THE NECESSARY EXPENSE FOR THE FISCAL YEAR ENDING DECEMBER 31, 1972. This being the time heretofore set for public hearing on the above ordinance, proponents and opponents were given an opportunity to be heard thereon. Councilman Laven made a motion that t Tax Levy Ordinance go to the Council as favorable, seconded by Coundilman Reinke. Motion carried. Councilman Laven made a motion that the Committee of the Whole recess until 4:00 P.M. on Tuesday August 31, 1971. The motion was seconded by Councilman Palmer. Motion carried. Time 1:40 A.M. COMMITTEE OF THE WHOLE MEETING - RECONVENED Be it remembered that the Committee of the Whole of the Common Council of South Bend, Indiana reconvened in the Council Chambers of the County -City Building on Tuesday, August 31, 1971 at 4:01 P.M.,after a recess of 14 hours, 21 minutes, with 8 members present; Councilman Laven being absent because of personal business matters. The meeting was called to order by Chairman William Grounds who presided. Councilman Reinke made a motion to reconsider the budget ordinance. The motion was seconded by Councilman Palmer. Motion carried. The Committee then proceeded to further consideration of the budget ordinance. As a result of the additional reductions in the budget for the Office of City Controller made in Services Personal recommended by Mr. James Bickel last night, it is recommended to the Council that the following reductions be accepted: Account B -62 Social Security, $92,480 in lieu of $93,685; B -63 Retirement (PERF), $180,573 in lieu of $183,020; B -64 Employees' Group Insurance, $115,043 in lieu of $115, 465; making a total reduction of $4,074 additional in this budget. This completes the review of the 1972 budget. Councilman Reinke made a motion that the proposed further amendments to the budget be adopted, seconded by Councilman Wise. Motion carried. Councilman Reinke made a motion that the budget ordinance as further amended b e recommended to the Council as favorable, seconded by Councilman Zielinski. Motion carried. SPECIAL MEETING AUGUST 30, 1971 u COMMITTEE OF THE WHOLE MEETING - RECONVENED (Cont.) Councilman Craven made a motion to reconsider the tax levy ordinance, seconded by Councilman Janet Allen. Motion carried. The Committee then proceeded to further consideration of the tax levy ordinance. Councilman Craven moved the following additional amendments to the tax levy ordinance: For the GENERAL FUND the sum of 3.210 dollars on each one hundred dollars of taxable property in lieu of 3.510; GENERAL SINKING FUND (BOND) .105 in lieu of .110; PARK MAINTENANCE FUND .58 in lieu of .63; PARK DISTRICT FUND .063, the same as now; FIREMEN'S PENSION FUND .39 in lieu of .440; POLICEMEM':S PENSION FUND .27 in lieu of .280; HOSPITAL FUND .030, the same as now; ART ASSOCIA- TION FUND .010, the same as now; REDEVELOPMENT BOND FUND .075 in lieu of .080; REDEVELOPMENT FUND .012 in lieu of .085; BUILDING DEMOLITION, REPAIR & CONTINGENT FUND .01 in lieu of .019; HUMAN RELATIONS & FAIR EMPLOYMENT PRACTICES COMMISSION FUND .022 in lieu of .023; CUMULATIVE SEWER BUILDING & SINKING FUND .250, the same as now; JUNK VEHICLE FUND .00 in lieu of .001, making a total rate of 5.027. The motion was seconded by Councilman Reinke. Motion carried. Mr. Bickel stated the levy on the firemen's pension fund can be further reduced for the balance of this year; with other reductions that can be made at the County Tax Board hearings and the State Board Tax hearings, the levy will be below original estimates. Councilman Craven made a motion that the Tax Levy Ordinance as further amended go to the Counci as favorable. The motion was seconded by Councilman Zielinski. Motion carried. RISE AND REPORT TO COUNCIL There being no further business to be considered before the Committee of the Whole, Chairman Grounds entertained a motion to rise and report to Council, so moved by Councilman Allen, seconded by Councilman Szymkowiak. Motion carried. Time 4:08 P.M. REGULAR MEETING - RECONVENED APPR ;VEDj�: CHAI Be it remembered that the Common Council of the City of South Bend, Indiana, reconvened in the Council Chambers in the County -City Building on Tuesday, August 31,'1971 at 4:09 P.M. The meeting was called to order by Vice Pres. John V. Wise who presided in the absence of Council President Robert Laven. Councilman Grounds made a motion to waive the reading of the minutes of the Committee of the Whole, seconded by Councilman Szymkowiak. Motion carried unanimously. Acting President Wise announced that there being no objections the budget ordinance would be given third reading. ORDINANCES, THIRD READING ORDINANCE NO. 5334 -71 AN ORDINANCE APPROPRIATING MONEYS FOR THE PURPOSE OF DEFRAYING THE EXPENSES OF THE SEVERAL DEPARTMENTS OF THE CITY GOVERNMENT OF THE CITY OF SOUTH BEND, INDIANA, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 1972, AND ENDING DECEMBER 31, 1972, INCLUDING ALL OUTSTANDING CLAIMS AND OBLIGATIONS, AND FIXING A TIME WHEN THE SAME SHALL TAKE EFFECT. This ordinance was given third reading. Acting President Wise asked if anyone wished a separ- ate vote on any of the amendments to the ordinance. There being none, Mr. Wise asked for a motion to adopt the amendments in gross, so moved by Councilman Reinke, seconded by Councilman Grounds. Motion carried. Councilman Reinke made a motion that the ordinance, as amended; be adopted, seconded by Councilman Grounds. The ordinance passed by a roll call vote of 8 ayes (Councilmen Allen, Reinke, Craven, Grounds, Szymkowiak, Wise, Palmer and Zielinski), 0 nays, 1 absent (Councilman Laven.) ORDINANCE NO. 5335 -71 AN ORDINANCE LEVYING TAXES AND FIXING THE RATE OF TAXATION FOR THE PURPOSE OF RAISING REVENUE TO MEET THE NECESSARY EXPENSE FOR THE FISCAL YEAR ENDING DECEMBER 31, 1972. This ordinance was given third reading. Councilman Reinke moved that the amendments to this ordinance be adopted in gross, seconded by Councilman Janet Allen. Motion carried. Councilman. Craven moved for passage of the ordinance as amended, seconded by Councilman Janet Allen. The ordinance was passed by a roll call vote of 8 ayes (Councilmen Allen, Reinke, Craven, Grounds, Szymkowiak, Wise, Palmer and Zielinski), 0 nays, 1 absent (Councilman Laven.) L n 629 SPECIAL MEETING AUGUST 30, 1971 SPECIAL MEETING - }RECONVENED UNFINISHED BUSINESS None NEW BUSINESS None There being no further business new or unfinished to comb before the Council, Councilman Grounds made a motion to adjourn, seconded by Councilman Zielinski. Motion carried. Time 4:15 P.M. ATTEST: -� -- CITY CLERK // PRES NT REGULAR MEETING SEPTEMBER 13, 1971 REGULAR MEETING - RECONVENED (Cont.) COMMITTEE OF THE WHOLE MEETING Be it remembered that the Common Council of the City of South Bend, Indiana met in the Committee of the Whole in the Council Chambers of the County -City Building on Monday, September 13, 1971, at 8:37 P.M., 8 members present, 1 member absent. The meeting was called to order by Chairman William W. Grounds who presided. ORDINANCE AN ORDINANCE AMENDING THE MUNICIPAL CODE OF THE CITY OF SOUTH BEND, INDIANA - 1962 SECTION 40 AS AMENDED AND GENERAL ORDINANCE NO. 4990 -68, AND THE ACCOMPANYING MAP THERETO, GENERALLY KNOWN AS THE SOUTH BEND ZONING ORDINANCE BY CHANGING THE CLASSIFICATION OF THE USE DISTRICT FOR A CERTAIN PARCEL OF LAND. (Commonly known as Sample and Mayflower Roads) This being the time heretofore set for public hearing on the above ordinance, proponents and opponents were given an opportunity to be heard thereon. Mr. Douglas Carpenter, Senior Planner of the Area Plan Commission, showed a map of the mobile home park which was the area to be rezoned. There were no questions from the audience on this ordinance. Councilman Laven said that in a report dated August 17, 1971 from the Area Plan Commission, the area of the mobile home park met all standards required by law for "all intents and purposes" and he asked what was meant by intents and pruposes. Mr. Carpenter stated that all regulations were met with the ex- ception of requirements of skirts and that the Council is in a position to recommend compliance. Councilman Craven questioned the tie down section of the ordinance and said the park residents were not complying with the tie down requirement and that such requirement was for the residents own protection. Mr. Carpenter stated that a recommendation to enforce tie down regulations can be made by the Council. Mr. Crumpacker replied that in the future it will be up to the Building Department to enforce the regulation. Councilman Wise made a motion that this ordinance go to the Council as favorable, seconded by Councilman Craven. Motion carried. ORDINANCE AN ORDINANCE AMENDING THE MUNICIPAL CODE OF THE CITY OF SOUTH BEND, INDIANA - 1962 SECTION 40 AS AMENDED AND GENERAL ORDI- NANCE'NO. 4990 -68, AND THE ACCOMPANYING MAP THERETO, GENERALLY KNOWN AS THE SOUTH BEND ZONING ORDINANCE BY CHANGING THE CLASSIFICATION OF THE USE DISTRICT FOR A CERTAIN PARCEL OF LAND. (Commonly known as Lilac, Darden and Brick Roads) This being the time heretofore set for public hearing on the above ordinance, proponents and opponents were given an opportunity to be heard thereon. Mr. Carpenter stated that this area was recently annexed to the City at the property owners" requests, and residents therein are now asking that this be rezoned to "A -1" Residential for single family dwellings. There were no questions from the audience regarding this ordinance. Councilman Janet Allen made a motion that this ordinance go to the Council as favorable, seconded by Councilman Craven. Motion carried. ORDINANCE AN ORDINANCE FOR AN ADDITIONAL APPROPRIATION IN THE AMOUNT OF $20,000.00 FROM THE GENERAL FUND TO ACCOUNT G -53, "REFUNDS, AWARDS AND INDEMNITIES ", IN THE OFFICE OF CITY ATTORNEY, SAID ACCOUNT BEING WITHIN THE GENERAL FUND. This being the time heretofore set for public hearing on the above ordinance, proponents and opponents were given.an opportunity to be heard thereon. Mr. Crumpacker said that all of the money in the budget for this account had been expended and money was still owed. He further said that another $7;000 in claims would be received before the end of the year; this is because of claims against the City left over from previous years which will probably not be settled until sometime this year. This is brought about because the insurance companies pay the claims and then settle later with those at fault, and if the companies are not repaid they will void the insurance. He stated that this account is always in arrears. There were no questions from the audience or the Council concerning this ordinance. Councilman Reinke made a motion that this ordinance go to the Council as favorable, seconded by Councilman Craven. Motion carried. RISE AND REPORT TO COUNCIL There being no further business to be considered before the Committee of the Whole, Chairman Grounds entertained a motion to rise and report to Council, so moved by Councilman Reinke and seconded by Councilman Craven. Motion carried. Time 8:47 P.M. ATTEST: APPROVED: L REGULAR MEETING - RECONVENED Be it remembered that the Common Council of the City of South Bend, Indiana reconvened in the Council Chambers in the County -City Building on Monday, September 13, 1971 at 8:48 P.M. The meeting was called to order by Council President Laven who presided.