HomeMy WebLinkAbout08-25-69 Council Committee of the Whole Meeting MinutesCOMMITTEE OF-THE WHOLE MEETING AUGUST 25, 1969
COMMITTEE OF THE WHOLE MEETING
Be it remembered that the Common Council of the City of South Bend, Indiana met in the Committee
of the Whole in the Council Chambers of City Hall on Monday, August 25;
22
COMMITTEE OF THE WHOLE MEETING AUGUST 25, 1969
(Letter from South Bend Civic Planning Association continued)
We request that the Street Department budget be eliminated from the property tax and same be paid
entirely from MVH funds, the same as the county, This is particularly true now that the
$80,000.00 from parking meter funds has been eliminated from income.
We recommend that the Fire Department Buildings and Fixed Equipment item of $160,000.00 and Land
$6,000.00 be paid out of Cumulative Capital Improvement Fund. Also that, if possible, the
aerial truck $54,000.00 be paid from this fund.
We recommend that the Park Department Buildings and Fixed Equipment item of $51,500.00 and Land
$50,000.00 also be taken from the Cumulative Capital Improvement Fund which shows $709,181.00 for
1970 and is more than sufficient to cover these two departments.
In summary: Fire Department Buildings and Fixed Equipment $160,000.00
Land 6,000.00
Truck 54,000.00
Street Department, paid from MVH Fund 64,390.00
Total General Fund Reduction $284,390.00 or 11.7
Park Department Buildings and Land 101,500.00 or 4.4(�
Total rate reduction 16.1
We suggest that you look into setting up an orientation on Value Analysis Techniques of reducing
costs which would be offered by personnel at Ivy Tech at no charge. This could be worked out
with some of the departments as a pilot program.
We seriously question that the city should go into an employees retirement program at a cost of
$332,000.00 with so little information available.
We will have questions and recommendations on other items at the meeting Monday.
Respectfully,
/s/ Virginia Guthrie
Executive Secretary
The following letter was submitted by the South Bend Blue Chip Chapter of the JayCees, and read
by Mr. David Hall:
August 22, 1969
Mr. Robert O. Laven
President
Common Council
City of South Bend, Indiana
Dear Mr. Laven:
Re: 1970 Budget for City
of South Bend, Indiana
The entire membership of the South Bend Jaycees, Inc., has, during past months, given
considerable time to a study of the proposed budget for the civil City of South Bend for 1970.
We have met with interested taxpayer groups, including South Bend Civic Planning Association,
Inc. and as you know, recently met informally with members of the South Bend Common Council.
Generally speaking, we have concluded that the proposed increases set forth in the 1970 proposed
budget are, in some instances, excessive and should be decreased before the budget is finally
approved.
Our position is not, however, that any increase in taxes is improper, as we feel that the
expenses of operating a civil city are increasing and the growth of our community depends in
part upon increased services by the city to taxpayer residents. We feel, however, that certain
items may be allocated or reduced to effect a slightly lower tax rate without hampering the
growth of our community and the services provided to taxpayers.
The South Bend Jaycees suggest that you give consideration to the following changes in the
proposed 1970 budget:
1. Office of the Controller. Account B -62 should be reduced by eliminating therefrom the
proposed retirement plan. A study should be made in depth to determine the most feasible way
of achieving a retirement plan for city employees before funds are raised for any particular
plan.
2. City Clerk. Account C -52. It is suggested that instead of each city office renting a
Xerox machine, several offices use one machine put in a central location. This will save a good
deal of expense to the taxpayers.
3. Board of Public Works and Safety. Account H -252. It was our understanding that the
repairs and maintenance of the Studebaker Antique Car Collection would be funded from private
sources and not paid by taxpayers. This item should be investigated before any allocation is
made.
H -72. This particular account is not explained to our satisfaction. A complete explana-
tion must be made as to the contents of this item before funds are allocated.
eQ
COMMITTEE OF THE WHOLE MEETING AUGUST 25, 1969
4. Morris Civic Auditorium. It is suggested that before any reductions are made in the main
tenance and repair budget that it be carefully ascertained whether the existing funds are suffic-
ient to keep the building in good enough condition so that it is a credit to our community. Whethe:
or not this facility is a profit making enterprise should have no bearing on the maintenance of
the building. We suggest that more emphasis should be based upon full use of this building in
attempt to put it on a profit making basis.
5. City Cemetery. Account H -12. We suggest that a study be made into employees" con-
tractual labor and services to maintain and operate the cemetery in light of the increasing cost
of hiring employees to do the work ourselves.
6. Police Department. P -11. We commend the Police Department for the Police Cadet Program
and also commend the Common Council for its attitude not.to reduce this budget item. P -265. We
suggest that a study in depth be taken as to the most economical and effective use of data
process equipment in this department before any funds are allocated for data processing.
7. Fire Department. Account Q -711 and Q -73. We suggest that these be eliminated from
the budget with whatever expenses to be made under these items taken from the capital improvement
fund instead of from the general fund.
8. Street Development. Account S -52. We suggest that this item be eliminated completely
in that the sum of $28,000.00 for the rental of two street sweepers seems excessive. A study
should be made as to the cost of purchasing such items or of repairing existing equipment or
some other less expensive alternative.
We further suggest that a detailed study be made as to the possibility of putting as much
as the statutes allow of the street department expenses under the motor vehicle fund to relieve
the property tax payers of this burden. Such a study should be completed before any funds are
allocated to the street department in the 1970 budget.
10. Municipal Service Facilities. Account U -261. We suggest that a study in depth be
made to determine whether it would be more economical and efficient for the city to operate its
own janitor services in view of the high cost of contracting for such services at present.
11. Sanitation Department. XX -722. We suggest that two trucks be purchased instead of
three, resulting in a budget cut of $11,500.00.
12. Park Department. We suggest substantial reduction in all of the following accounts:
12; 251; 261; 264; 323; 425; 442; 62; 711; 722; 726 and 73. With particular reference to
account 62, we feel that a. study in depth should be made as to the best method of accomplishing
this retirement fund. With reference to the properties accounts, we suggest that further
acquisition of property be handled through a capital improvement fund and that the construction
of buildings and purchase of equipment be done more gradually rather than burdening the taxpayer
with so large an expense at this time.
13. Junk Vehicle Fund. We suggest that this fund be reduced to $7,000.00.
Furthermore, we suggest that a study be made as to the expenditure of funds allocated to
the hospital fund so that taxpayers learn exactly how this money is being spent at present.
In addition, we feel that it is imperative that there be an informal hearing on the city
budget next year. The informal hearing affords groups such as ours and other interested tax-
payers an opportunity to become more familiar with the operation of the city government and to
intelligently discuss with you the proposed budget. Our organization will be pleased to work
with the Common Council to publicize the informal hearing so that more taxpayers participate in
it.
We appreciate your serious consideration of our suggestions and look forward to discussion
of them with you at the formal hearing on August 25, 1969.
Very truly yours,
/s/ Bruce R. Bancroft
President
The letter was accepted and placed on file. Councilman Laven made a motion that a short adjourn-
ment be taken. Councilman Allen seconded the motion. Time: 11:43 p.m.
The Councilreconvened at 12:59 a.m.
Councilman Reinke made a motion that the Budget for the City of South Bend be amended as- recommendek
by the Ways and Means Committee of the Common Council as follows:
OFFICE OF MAYOR
SERVICES CONTRACTUAL
From
A -213 Traveling Expenses $2,000
A -261 Promotional Expense 4,000
Total 6,075
GRAND TOTAL OFFICE OF MAYOR 39,553
Committee Recommended
To Amt. Reduction
$1,500 $ 500
2,500 1500
4,075
37,553
COMMITTEE OF THE WHOLE MEETING AUGUST 25, 1969
COMMITTEE OF THE WHOLE MEETING (Budget Ordinance Hearing Continued)
SERVICES CONTRACTUAL
B -212 Postage
B -241 Printing,Other than Office
Supplies
Total
SUPPLIES
8 -362 Stationery and Printing
B -363 Other Office Supplies
Total
OFFICE OF CONTROLLER
From
$7,000
11,250
26,355
8,500
13,000
21,750
CURRENT CHARGES
B -53 Refunds, Awards and Idemnities 15,000
Total 126,739
CURRENT OBLIGATIONS
B -62 Retirement & Social Security
City's Share 310,000
Total 409,960
PROPERTIES
8 -725 Office Equipment 12,300
Total 12,300
GRAND TOTAL OFFICE OF CONTROLLER 674,723
OFFICE OF CITY CLERK
SUPPLIES
C -37 Other Supplies 1,723
Total Supplies 1,723
GRAND TOTAL OFFICE OF CITY CLERK 59,345
OFFICE OF CITY JUDGE
SERVICES PERSONAL
E -12 Pro -Tem Judge and Juries, Special
Judge, Pauper Attorney, Mental
Exams and Witness Fees 2,500
Total 29,901
SERVICES CONTRACTURAL
E -213 Traveling Expenses 350
Total 1,150
CURRENT CHARGES
E -55 Subscriptions and Dues 350
Total 350
GRAND TOTAL OFFICE OF CITY JUDGE] 31,501
OFFICE OF THE CITY ATTORNEY
Committee
Recommended
To Amt. Reduction
$6,000 $1,000
9,750
23,855
7,000
12,000
19,250
11,000
122,739
70,150
170,110
8,000
8,000
421,573
1,000
1,000
58,622
2,000
29,401
200
1,000
300
300
30,801
1,000
1,500
1,000
4,000
239,850
4,300
723
500
150
50
SERVICES CONTRACTUAL
G -262 Law Books 800 500 300
Total 1,550 1,250
CURRENT CHARGES
G -53 Refunds, Awards and Idemnities 1,500 11000 500
Total 1,500 1,000
PROPERTIES
G -725 Office Equipment 1,000 700 300
Total 1,000 700
GRAND TOTAL OFFICE OF CITY ATTORNEY 41,772 40,672
OFFICE OF THE BOARD OF PUBLIC WORKS AND SAFETY
SERVICES CONTRACTUAL
H -252 Repairs of Equipment 2,370
Total 395,731
PROPERTIES
H -72 Equipment 15,000
Total 15,000
GRAND TOTAL OFFICE OF THE BOARD OF
PUBLIC WORKS AND SAFETY 600,426
2,000 370
395,361
10,000 5,000
10,000
595,056
226
COMMITTEE OF THE WHOLE MEETING AUGUST 25, 1969
COMMITTEE OF THE`WHOLE MEETING (Budget Ordinance Hearing Continued)
MORRIS CIVIC AUDITORIUM
SERVICES CONTRACTUAL From To
K -251 Repairs of Buildings and Structures $ 5,000 $ 4,000
Total 20,575 19,575
PROPERTIES
K -726 Other Equipment
Total
GRAND TOTAL MORRIS CIVIC AUDITORIUM
PROPERTIES
L -726 Other Equipment
Total
GRAND TOTAL OFFICE OF CITY ENGINEER
SERVICES CONTRACTUAL
M -213 Traveling Expenses
Total
MATERIALS
M -43 Repair Parts
Total
GRAND TOTAL BUILDING DEPARTMENT
MATERIALS
N -44 Other Materials
Total
PROPERTIES
N -722 Motor Equipment
Total
GRAND TOTAL CITY CEMETERIES DEPARTMENT
SERVICES PERSONAL
P -11 Crossing Guard I
Total P -11
Total
'SERVICES CONTRACTUAL
P -213 Traveling Expanses
P -252 Repairs of Equipment
Total
SUPPLIES
P -361 Photo Supplies
Total
MATERIALS
P -44 Other .Materials
Total
CURRENT CHARGES
P -55 Subscriptions & Dues
Total
PROPERTIES
P -7'26 Other Equipment
P -727 Radio Equipment
Total
GRAND TOTAL POLICE DEPARTMENT
Committee Recomme
Amt. Reduction
11000
5,000 4,000 11000
5,500 4,500
60,991 58,991
ENGINEERING DEPARTMENT
950 700 250
3,450 3,200
153,420 153,170
BUILDING DEPARTMENT
2,150 2,000 150
2,675 2,525
450 300 150
450 300
173,388 173,088
CITIES CEMETERIES DEPARTMENT
1,125 11000
1,200 1,075
2,200 11900
3,880 3,580
78,547 78,122
125
300
POLICE DEPARTMENT
1,421
1,419
63,900
63,855
2,053,935
2,053,890
2,159,215
2,159,170
3,860
3,000
860
16,900
16,000
900
78,740
76,980
5,992
5,000
992
14,678
13,686
3,961
3,500
461
3,961
3,500
364
264
100
60,284
60,184
9,421
91000
421
10,000
81000
2,000
88,861
86,440
2,405,739
2,399,960
COMMITTEE OF THE WHOLE MEETING AUGUST 25, 1969
COMMITTEE OF THE WHOLE MEETING (Budget Ordinance Hearing Continued)
FIRE DEPARTMENT
SERVICES CONTRACTUAL From To
Q -263 Other Contractual Services $ 1,000 $ 500
Total 26,135 25,635
.MATERIALS
Q -44 Other Materials 4,000 3,000
Total 12,400 11,400
PROPERTIES
Q -711
(Delete)
160,000
0
Q -722
Motor Equipment
70,000
68,600
Q -726
Other Equipment
16,000
15,000
Q -73 Land (Delete)
6,000
0
Total
260,200
91,800
GRAND
TOTAL FIRE DEPARTMENT
2,799,074
2,629,174
13,000
WEIGHTS AND MEASURES
SERVICES CONTRACTUAL
S -726 Other
R -213
Traveling Expenses
500
400
R -215
Transportation Allowance
650
500
STREET DEPARTMENT
Total
1,250
1,000
GRAND
TOTAL WEIGHTS AND MEASURES
2Q,024
19,774
STREET DEPARTMENT
SUPPLIES
S -323 Tires
& Tubes
10,160
9,000
S -37 Other
Supplies
81000
4,300
Total
18,635
13,775
MATERIALS
S -44 Other Materials
15,000
13,000
Total
15,000
13,000
PROPERTIES
S -726 Other
Equipment (Delete)
800
0
Total
1,200
400
GRAND TOTAL
STREET DEPARTMENT
64,930
57,270
SERVICES CONTRACTUAL
T -263 Other Contractual Services
Total
PROPERTIES
T -726 Other Equipment
Total
GRAND TOTAL TRAFFIC DEPARTMENT
SERVICES PERSONAL *
U -13 Extra and Overtime
Total
SERVICES CONTRACTUAL
U -252 Repairs of Equipment
Total
TRAFFIC DEPARTMENT
1,500
2,150
1,000
1,650
17,500 16,000
24,700 23,200
156,876 154,876
MUNICIPAL SERVICES FACILITY
15,500 14,500
211,099 210,093
30,000
134,470
SUPPLIES
U -324 Other Garage and Motor Supplies 40,000
U -333 Other Institutional & Medical
Supplies 3,600
Total 149,570
MATERIALS
U -43 Repair Parts
Total
PROPERTIES
U -723 Shop Equipment
U -726 Other Equipment
Total
*U -11 Telephone Operator (error)
U -11 Total (error)
GRAND TOTAL MUNICIPAL SERVICES F.
38,000
38,000
3,000
2,000
5,300
9,424
61,127
,538,439
27,000
131,470
37,500
3,000
146,470
36,000
36,000
2,500
1,500
4,300
9,418
61,121
528,333
Committee Recomme
Amt. Reduction
$ 500
1,000
160,000
1,400
1,000
6,000
100
150
1,160
3,700
2,000
Mill
500
1,500
1,000
3,000
2,500
600
2,000
500
500
R
228
COMMITTEE OF THE WHOLE MEETING AUGUST 25, 1969
IICO_MMITTEE OF THE WHOLE MEETING (Budget Ordinance Hearing Continued)
RADIO DEPARTMENT Council Recommended
I! Amt. Reduction
I SUPPLIES From To
W -37 Other Supplies 6,050 5,500 550
Total 6,250 5,700
GRAND TOTAL RADIO DEPARTMENT 38,048 37,498
PARK DEPARTMENT
SERVICES PERSONAL
12 Recreation 154,930 152,000 2,930
13 Extra and Overtime 90,000 85,000 5,000
Total 1,055,537 1,037,607
SERVICES CONTRACTUAL
251 Repairs of Buildings and Structures 10,250 9,250 11000
261 Other Contractual Services, General 16,575 13,775 2,800
264 Paving 28,154 7,079 21,075
Total 152,339 127,464
MATERIALS
41 Building
14,500
12,500
2,000
442 General Park Materials
23,180
20,780
2,400
425 Drives and Walks Materials
2,100
1,500
600
Total
64,030
59,030
CURRENT OBLIGATIONS
62, Retirement and Social Security
151,540
59,540
92,000
Total
161,940
69,940
PROPERTIES
711 Buildings and Fixed Equipment
51,500
1,500
50,000
722 Motor Equipment
48,675
45,000
3,675
726 Other Equipment
40,179
36,000
4,179
73 Land (Delete)
50,000
0
50,000
Total
194,054
86,200
GRAND TOTAL PARK DEPARTMENT
1,749,210
1,501,551
HUMAN RELATION'S AND FAIR
EMPLOYMENT PRACTICES
COMMISSION
SERVICES PERSONAL
11 Field Worker I
8,500
8,300
200
Total
34,913
34,713
SUPPLIES
363 Other Office Supplies
1,100
750
350
Total
2,050
1,700
PROPERTIES
722 Motor Equipment (Delete) 2,200 0 2,200
Total 2,600 400
GRAND TOTAL HUMAN RELATIONS & FAIR EMPLOYMENT 45,733 42,983
..PRACTICES COMMISSION
(MISCELLANEOUS FUNDS
Junk Vehicle Fund 10,000 7,000 3,000
Councilman Laven made a motion that the Ordinance go to the Council favorable as amended. Council-
man Craven seconded the motion. Motion withdrawn. Councilman Reinke made a motion that the
amendments be accepted as read. Councilman Allen seconded the motion. Motion carried. Councilman
Laven made a motion that the Ordinance go to the Council as favorable as amended. Councilman
Palmer seconded the motion. Motion carried.
I n )nT-TTnNTOT'.
AN ORDINANCE LEVYING TAXES AND FIXING THE RATE
OF TAXATION FOR THE PURPOSE OF RAISING REVENUE
TO MEET THE NECESSARY EXPENSE FOR THE FISCAL
YEAR ENDING DECEMBER 31, 1970.
This being the time heretofore set for public hearing on
opponents were given an' opportunity to be heard thereon.
Ordinance be amended as follows:
From
General Fund 2.91
Park Maintenance Fund 58.0
Human Relations & Fair
Employment Practiced Comm. 1.8
Junk Vehicle Fund 0.5
the above Ordinance, proponents and
Councilman Laven made a motion that the
To
2.72
47.8
1.7
0.3
Councilman Zielinski seconded the motion. Motion carried. Councilman Laven made a motion that
the Ordinance go to the Council favorable as amended. Councilman Reinke seconded the motion.
Motion carried.
11TTEE OF THE WHOLE MEETING
AUGUST 25, 1969
229
COMMITTEE OF THE WHOLE MEETING (Continued)
There being no further business before the Committee of the Whole, Councilman Grounds made a
motion to rise and report to the Council. Councilman Allen seconded the motion. Motion carried.
III ATTEST :
I"
APPRO D:�
I
CHAIRMAN
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