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Home My WebLink About08-26-68 Council Committee of the Whole Meeting MinutesCOMMITTEE OF THE WHOLE MEETING AUGUST 26, 1968 Be it remembered that the Common Council of the City of South Bend, Indiana, met in the Committee of the Whole in the Council Chambers of City Hall on Monday, August 26, 1968 at 8 :00 P.M., nine members present, (Councilman Laven, Allen, Craven, Reinke, Grounds, Szymkowiak, Wise, Palmer, and Zielinski). None absent. The invocation was given by Reverend J. Robert Clark, Grace Methodist Church. The meeting was called to order by Chairman William W. Grounds, who presided. ORDINANCE AN ORDINANCE AMENDING THE MUNICIPAL CODE OF THE CITY OF SOUTH BEND, INDIANA -1962, SECTION 40 AS AMENDED AND GENERAL ORDINANCE NO. 4990 -68, AND THE ACCOMPANYING MAP THERETO, GENERALLY KNOWN AS THE SOUTH BEND ZONING ORDINANCE BY CHANGING THE CLASSIFICATION OF THE USE DISTRICT FOR A CERTAIN PAR- CEL OF LAND. (Michigan and Woodside) This being the time heretofore set for public hearing on the above Ordinance, proponents and opponents were given an opportunity to be heard thereon. Speaking for the petitioners was Attorney John Warrick, who ex- plained the property was needed for the expansion of the Hans - Bergman Pharmacy. Councilman Allen made a motion the Ordinance go to the Council as favorable. Councilman Zielinski seconded the motion. Motion carried. ORDINANCE AN ORDINANCE FOR AN ADDITIONAL APPROPRIATION TO ACCOUNT M -252, "REPAIRS OF EQUIPMENT" IN THE AMOUNT OF $150.00 AND THE TRANSFER OF SAID SUM FROM ACCOUNT M -722, "MOTOR EQUIPMENT" IN THE BUILDING DEPARTMENT, ALL BEING WITHIN THE GENERAL FUND. This being the time heretofore set for public hearing on the above Ordinance, proponents and opponents were given an opportunity to be heard thereon. Building Commissioner Forrest R. West, explained the need for the appropriation. Councilman Szymkowiak made a motion the Ordinance go to the Council as favorable. Councilman Laven seconded the motion. Motion carried. ORDINANCE AN ORDINANCE APPROPRIATING MONIES FOR THE PURPOSE OF DEFRAYING THE EXPENSES OF ALL BUDGET OPERATED DEPARTMENTS OF THE CIVIL CITY OF SOUTH BEND, INDIANA, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 1969, AND ENDING DECEMBER 31, 1969, INCLUDING DEPARTMENTS, FUNDS, AND COMMISSIONS FOR WHICH MONEY IS APPROPRIATED IN WHOLE OR IN PART, FROM THE GENERAL FUND AND FROM FUNDS OTHER` THAN THE GENERAL FUND, OF SAID CITY TO -WIT: PARK DEPARTMENT, FIREMEN'S PENSION FUND, POLICE PENSION FUND, URBAN REDEVELOP- MENT FUND, URBAN REDEVELOPMENT BOND FUND, HUMAN RELATIONS AND FAIR EMPLOYMENT PRACTICES COMMISSION FUND, BUILDING DEMOLITION, REPAIR AND CONTINGENT FUND, PARK DISTRICT FUND, GENERAL SINKING FUND, HOSPITAL FUND, ART ASSOCIATION FUND, MOTOR VEHICLE HIGHWAY FUND AND THE CUMULATIVE CAPITAL IMPROVEMENT FUND: PROVIDING THAT SUCH APPROPRIATIONS SHALL INCLUDE OUTSTANDING CLAIMS AND OBLIGATIONS: FIXING THE SALARIES OF ALL CITY OFFICIALS AND EMPLOYEES, REPEALING ALL ORDINANCES AND PARTS OF ORDINANCES IN CONFLICT HEREWITH: PROVIDING A TIME WHEN THE SAME SHALL TAKE EFFECT. This being the time heretofore set for public hearing on the above Ordinance, proponents and opponents were given an opportunity to be heard thereon. City Controller James A. Bickel explained the increases in the Tax Levy Proposal. Councilman Robert 0. Laven reviewed and explained the reductions the Council intended to make. Councilman Fredrick D. Craven read the cuts proposed by the Council. Councilman Gerald C. Reinke continued the report explaining the increase in the new budget after the proposed cuts by the Council. Virginia Guthrie, executive secretary of the South Bend Civic Planning Association read the following report. August 26, 1968 Committee of the Whole South Bend Common Council South Bend, Indiana Mrs. Allen and Gentlemen: This is the second of the five units to hold public hearings on the 1969 budgets and tax rates - the civil city part only. It represents 38% of the total proposed rate increase. We have been meeting with business and industrial representatives and members of other organizations as well as our own members to discuss the budgets and rates and possible reductions. It is apparent from your announcement of budget and rate reductions that you too are cognizant of the concern expressed by so many taxpayers, and your reductions will certainly set an example for the rest of the appropriating bodies. We appreciated the opportunity we had to meet with you and review the rates and budgets in detail. It was most interesting to learn that the Council and the Civic Planning Association had, in so many instances, the same items to be reduced, and sometimes in the same amounts. Because of this we do not intend to again review these same items but will make additional recommendations as the individual departments are being discussed. Respectfully, SOUTH BEND CIVIC PLANNING ASSN. Inc. Byron W. Faust, President COMMITTEE OF THE WHOLE MEETING AUGUST 26, 1968 COMMITTEE REPORT August 26, 1968 To the Common Council of the City of South Bend: Your Committee of Ways and Means to whom was referred "AN ORDINANCE APPROPRIATING MONIES FOR THE PURPOSE OF DEFRAYING THE EXPENSES OF ALL BUDGET OPERATED DEPARTMENTS OF THE CIVIL CITY OF SOUTH BEND, INDIANA, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 1969, AND ENDING DECEMBER 31, 1969, INCLUDING DEPARTMENTS, FUNDS, AND COMMISSIONS FOR WHICH MONEY IS APPROPRIATED IN WHOLE OR IN PART, FROM THE GENERAL FUND AND FROM FUNDS OTHER THAN THE GENERAL FUND, OF SAID CITY TO -WIT: PARK DEPARTMENT, FIREMEN'S PENSION FUND,. POLICE PENSION FUND, URBAN REDEVELOPMENT FUND, URBAN REDEVELOPMENT BOND FUND, HUMAN RELATIONS AND FAIR EMPLOYMENT PRACTICES COMMISSION FUND, BUILDING DEMOLITION, REPAIR AND CONTINGENT FUND, PARK DISTRICT FUND, GENERAL SINKING FUND, HOSPITAL FUND, ART ASSOCIATION FUND, MOTOR VEHICLE HIGHWAY FUND AND THE CUMULATIVE CAPITAL IMPROVEMENT FUND: PROVIDING THAT SUCH APPROPRIATIONS SHALL, INCLUDE OUTSTANDING CLAIMS AND OBLIGATIONS: FIXING THE SALARIES OF ALL CITY OFFICIALS AND EMPLOYEES, REPEALING ALL ORDINANCES AND PARTS OF ORDINANCES IN CONFLICT HEREWITH: PROVIDING A TIME WHEN THE SAME SHALL TAKE EFFECT." Respectfully report that they have examined the matter and that in their opinion recommend the following changes. OFFICE OF MAYOR from: to: SERVICES CONTRACTUAL A -261 Promotional Expense 3,000 1,500 OFFICE OF CONTROLLER CURRENT CHARGES B -52 Rents 7,200 6,000 PROPERTIES B -725 Office Equipment 2,500 500 OFFICE OF CITY CLERK SERVICES CONTRACTUAL C -212 Postage 3,800 3,000 C -213 Traveling Expenses 500 300 SUPPLIES C -37 Other Supplies 800 500 COMMON COUNCIL SERVICES CONTRACTUAL F -213 Traveling Expenses 2,900 2,250 OFFICE OF CITY ATTORNEY SERVICES PERSONAL Stenographer II 4,410 4,035 SERVICES CONTRACTUAL G -261 Title Insurance & Abstracting 500 300 OFFICE OF THE BOARD SERVICES CONTRACTUAL H -221 Electric Current 334,032 307,032 PROPERTIES H -72 Equipment 50,000 25,000 MORRIS CIVIC AUDITORIUM SERVICES CONTRACTUAL K -213 Traveling Expenses 750 600 ENGINEERING DEPARTMENT PROPERTIES L -722 Motor Equipment 4,000 2,000 BUILDING DEPARTMENT SERVICES CONTRACTUAL M -213 Traveling Expenses 2,270 2,050 M -241 Printing, Other Than Office Supplies 1,150 1,050 M -252 Repairs of Equipment 100 200 PROPERTIES M -722 Motor Equipment 3,800 0 CITY CEMETERIES DEPARTMENT PROPERTIES N -722 Motor Equipment 2,000 0 POLICE DEPARTMENT SERVICES PERSONAL P -11 Detective 28 @ 7,900 (221,200 225,400 Sergeant 29 @ 8,200 8,050 (237,800 237,950 PROPERTIES P -722 Motor Equipment 36,000 33,000 P -725 Office Equipment 3,000 2,000 P -727 Radio Equipment 21,000 20,000 FIRE DEPARTMENT SERVICES PERSONAL Q -11 Chief Mechanic 8,500 8,700 SERVICES CONTRACTUAL Q -252 Repairs of Equipment 23,400 3,400 SUPPLIES Q -37 Other Supplies 7,700 7,000 PROPERTIES Q -711 Buildings and Fixed Equipment 200,000 0 Q -726 Other Equipment 17,650 16,000 WEIGHTS AND MEASURES PROPERTIES R -722 Motor Equipment 2,600 0 STREET DEPARTMENT SUPPLIES S -313 Bottled Gas 600 400 S -323 Tires and Tubes 8,500 7,000 S -362 Stationery and Printing 400 100 COMMITTEE OF THE WHOLE MEETING AUGUST 26 1968 SERVICES PERSONAL T -13 Extra and Overtime SERVICES CONTRACTUAL U -214 Telephone and Telegraph SUPPLIES U -324 Other Garage and Motor Sup U -333 Other Institutional and Me PROPERTIES U -726 Other Equipment PROPERTIES W -722 Motor Equipment SERVICES CONTRACTUAL Paving SUPPLIES 362 Stationery and Printing 363 Other Office Supplies MATERIALS, 442 General Park Materials PROPERTIES 722 Motor Equipment 73 Land PROPERTIES 721 Furniture and Fixtures 722 Motor. Equipment SERVICES PERSONAL 11 Field Worker II SERVICES CONTRACTUAL 213 Traveling Expenses 215 Transportation Allowance • TRAFFIC DEPARTMENT 25,546 MUNICIPAL SERVICES FACILITY 30,900 plies 36,000 dical Supplies 3,000 2,350 RADIO DEPARTMENT 2,000 PARK DEPARTMENT 12,000 1,250 1,250 20,200 39,245 150,000 DEPARTMENT OF REDEVELOPMENT 6,700 2,300 HUMAN RELATION'S AND FAIR EMPLOYMENT PRACTICES COMMISSION 8,300 850 750 23,546 30,000 35,000 2,500 2,000 X 8,000 1,000 1,000 19,000 38,245 65,000 5,000 0 4,150 750 650 :< /s/ Fredrick D. Craven Chairman COMMITTEE OF THE WHOLE MEETING AUGUST 26, 1968 Stephen T. McTigue, executive secretary of the South Bend - Mishawaka Area Chamber of Commerce, expressed concern with the tax increase and requested the Council to give pinpoint value on this budget. Larry DeFries, represent- ing- Jaycees was pleased with the proposed cuts by the Council. Speaking against the budget was Mr. Robert Booth, 615 S. Greenlawn, and Mr. Richard Paiden who asked if any of the city officials had attended seminars on systems analysis on cost reduction. Councilman Laven moved for a twenty minute recess. Councilman Szymkowiak seconded the motion. Motion carried. Recess 8:55 P.M. Reconvened 9:30 P.M. Councilman Craven made a motion the Budget Ordinance be amended as read. Councilman Laven seconded the motion. Motion carried. Councilman Craven made a motion the Ordinance go to the Council favorable. as.: - amended. Councilman Allen:seconded the motion. Motion carried. ORDINANCE AN ORDINANCE LEVYING TAXES AND FIXING THE RATE OF TAXATION FOR THE PURPOSE OF RAISING REVENUE TO MEET THE NECESSARY EXPENSE FOR THE FISCAL YEAR ENDING DECEMBER 31, 1969. This being the time heretofore set for public hearing on the above Ordinance, proponents and opponents were given an opportunity to be heard thereon. Councilman Reinke made a motion the Tax Levy Ordinance go to the Council as favorable with the following amendments. General Fund, the -sum of 2.42. Park Maintenance Fund, the sum of .46. Redevelopment Bond Fund, the sum of .168. Human Relations and Fair Employment Practices Commission Fund, the sum of .015. Cumulative Sewer Building and Sinking Fund, the sum of .25. Councilman Szymkowiak seconded the motion. Motion carried. There being no further business before the Committee of the Whole, Councilman Laven made a motion to rise and report to the Council. Councilman Reinke seconded the motion. Motion carried. Time: 10:02 P.M. ATTEST: APPROVED: COMMITTEE OF THE WHOLE MEETING AUGUST 26, 1968 41k' I Stephen T. McTigue, executive secretary of the South Bend - Mishawaka Area Chamber of Commerce, expressed concern with the tax increase and requested the Council to give pinpoint value on this budget. Larry DeFries, represent - ing_ the Jaycees was pleased with the proposed cuts by the Council. Speaking against the budget was Mr. Robert Booth, 615 S. Greenlawn, and Mr. Richard Paiden who asked if any of the city officials had attended seminars on systems analysis on cost reduction. Councilman Laven moved for a twenty minute recess. Councilman Szymkowiak seconded the motion. Motion carried. Recess 8 :55 P.M. Reconvened 9:30 P.M. Councilman Craven made a motion the Budget Ordinance be amended as read. Councilman Laven seconded the motion. Motion carried. Councilman Craven made a motion the Ordinance go to the Council favorableas: amended. Councilman Allen: seconded the motion. Motion carried. ORDINANCE AN ORDINANCE LEVYING TAXES AND FIXING THE RATE OF TAXATION FOR THE PURPOSE OF RAISING REVENUE TO MEET THE NECESSARY EXPENSE FOR THE FISCAL YEAR ENDING DECEMBER 31, 1969. This being the time heretofore set for public hearing on the above Ordinance, proponents and opponents were given an opportunity to be heard thereon. Councilman Reinke made a motion the Tax Levy Ordinance go to the Council as favorable with the following amendments. General Fund, the-sum of 2.42. Park Maintenance Fund, the sum of .46. Redevelopment Bond Fund, the sum of .168. Human Relations and Fair Employment Practices Commission Fund, the sum of .015. Cumulative Sewer Building and Sinking Fund, the sum of .25. Councilman Szymkowiak seconded the motion. Motion carried. There being no further business before the Committee of the Whole, Councilman Laven made a motion to rise and report to the Council. Councilman Reinke seconded the motion. Motion carried. Time: 10:02 P.M. ATTEST: APPROVED: c V� t CLERK CHAIRMAN f