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Home My WebLink About09032026 BPW Agenda Review Meeting - FinalCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION SEPTEMBER 3, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 1 1.REVIEW OF MINUTES A.Approve Agenda Review, and Regular Meeting Minutes of August 20, and August 25, 2026 2.PUBLIC HEARING A.Petition of Voluntary Disannexation – 3939 Portage Rd. - John Rosetto 1. Unfavorable Recommendations 3.OPENING OF BIDS A.Ireland Rd. Sidewalk Extension - Project No. 125-036 1.Funding: PR- 00049414 B.Marion St. Trail – Project No. 125-070 1.Funding: PR-00049413 4.OPENING OF QUOTATIONS A.Edison Road & SR23 Sidewalk Improvements – Project No. 125-078 1.Award 2.Funding: PR-00049918 5.AWARD QUOTATIONS AND APPROVE CONTRACTS A.The Pointe at Riverwalk – Exterior Doors & Siding – Project No. 124-069I 1.Company: Big C Lumbar 2.Amount: $99,531.76 3.Funding: PR-00049668 6.CHANGE ORDERS A.SRTS Muessel Primary/Holy Cross Schools – Project No. 122-006 1.Company: INDOT 2.Change Order No.: 2 3.Increase Amount: $15,279/ Additional Twenty-One (21) Days 4.Percent of Increase: 0.9% 5.Total Percent of Change: 0.9% 6.Revised Contract Amount: $1,675,179.60/Completion Date: September 4, 2026 7.Funding: PO-0037460 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION SEPTEMBER 3, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 2 B. SRTS Kennedy Academy – Project No. 123-017 1. Company: INDOT 2. Change Order No.: 2 3. Increase Amount: $8,655.15/ Additional Thirty-Five (35) Days 4. Percent of Increase: 0.5% 5. Total Percent of Change: 0.5% 6. Revised Contract Amount: $1,634,062.25/Completion Date: September 18, 2026 7. Funding: PO-0041449 7. PROJECT COMPLETION AFFIDAVITS A. Eddy Street Phase III Grocery Store – Project No. DP20-020 1. Company: KRG Eddy Street Land III, LLC 2. Description: Closeout and Dedication for Public Water and Sewer Main Extensions Associated with the Trader Joe’s Development B. Eddy Street Phase III Townhomes– Project No. DP20-060 1. Company: KRG Eddy Street Land III, LLC 2. Description: Closeout and Dedication for Public Water and Sewer Main Extensions Associated with the Eddy Street Phase III Townhomes Development 8. TITLE SHEETS A. Bendix Phase 2, Improvements from Lathrop to Voorde, Project No. 121- 047 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Release of Non-Access Easement – RSG26, LLC 1. Description: Release of Non-Access Easement for Lot 12 in Landmark Business Park Section Seven. Non-Access Easement is no Longer Needed, and they are Proposing an Approach off Brick Road, Project DP26-042 B. Real Estate Donation Agreement – Jay Bell Real Estate Investment LLC 1. Description: Donation of Vacant Lot at 1031 Allen St. to the City’s Ownership, and has no Active Code Violations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION SEPTEMBER 3, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 3 C. Ratify Emergency Work – 4T Door Systems 1. Description: Replacement of Overhead Door at Public Works Service Center that was Damaged by an Outside Vender Truck 2. Amount: $9,070 3. Funding: PR-00049826 D. Professional Services Agreement – American Structurepoint, Inc. 1. Description: Conceptual Study of the HVAC System Improvements at South Bend City Hall, Project No. 126-055 2. Amount: $46,500 3. Funding: PR-00049858 E. Water Main Extension Agreement – BUILT-South Bend, LLC 1. Description: Water Main Extension Agreement to Serve a Commercial Development at 4340 W. Cleveland Rd., work will be paid by the Developer and Recorded as an Easement once Work is Completed., DP26-030 2. Title Sheet F. Amendment No. 2 to Professional Services Agreement – Hammel, Green, and Abrahamson, Inc. 1. Description: Additional Design Services for Glulam and Fencing for the Howard Park Bandshell, Project No. 125-052 2. Amount: $42,000 3. Funding: River East TIF G. Temporary Right of Way Agreement – Lalwani LLC 1. Description: Temporary Right of Way for the Construction of the Bendix Phase 2 Project at 1901 N. Bendix Dr., Project No. 121-047 2. Amount: $1,450 3. Funding: PR-00049580 H. Amendment No. 2 to CMc Contract – F.A. Wilhelm 1. Description: Remainder of the Guaranteed Maximum Price for the New Parking Garage, for the Madison Lifestyle District, Project No.123-074 2. Amount: TBD 3. Funding: PO-0037917 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION SEPTEMBER 3, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 4 10. LICENSES AND PERMITS A. Street Closures for Special Events 1. Ratify Event: Touch-A-Truck a) Date/Times: August 29, 2026/6:00 a.m. to 5:00 p.m. b) Location: Thomas St. between Laurel St. and Chapin St. c) Favorable Recommendations 2. Event: Over the Edge a) Date/Times: September 30, 2026/3:00 p.m. to 8:00 p.m. b) Location: Main St. between Washington St. and Colfax Ave. c) Favorable Recommendations 3. Event: Centaur Run a) Date/Times: October 3, 2026/8:30 a.m. to 12:00 p.m. b) Location: Northside Blvd. between Wayne St. and Clover St. c) Favorable Recommendations B. Encroachments/Revocable Permits 1. Applicant: Surf Internet a) Location: 6316 Redenbacher Ct. along Kern Rd. b) Description: Concrete Pad and Generator c) Favorable Recommendations 2. Applicant: Comcast Corporation a) Location: 321 Walter St. b) Description: Power Supply Installation c) Favorable Recommendations 3. Applicant: Comcast Corporation a) Location: 842 Camden St. b) Description: Power Supply & UG Conduit Installation c) Favorable Recommendations 4. Applicant: Mike Keen a) Location: 908 Portage Ave. b) Description: Blade Sign c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION SEPTEMBER 3, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 5 11. STREET/ALLEY VACATIONS A. Applicant: Aubrie Thornton 1. Location: First N/S Alley West of Cushing St. between 908 and 912 W. Oak St. 2. Purpose: Combine the two Properties 3. Favorable Recommendations Subject to Removal of Drive Approach B. Applicant: Fr. Benjamin Landrigan 1. Location: Chapin St. from Bruce St. to Calvert St. 2. Purpose: Connect Our Lady of Hungary Church properties on both sides of Chaplin Street, Improving Safety by Reducing Through Traffic and Creating Additional Space for Greenspace and Shared Parking. 3. Favorable Recommendations Subject to Recording 20’ Easement for Watermain 12. TRAFFIC CONTROL DEVICES A. New Installation - Accessible Parking Space Sign 1. Location(s): a) 246 N. Illinois St. b) 2202 Scott St. c) 2613 Miami St. d) All Criteria Met B. Removal - Accessible Parking Space Sign 1. Location: a) 1709 Leer St. b) All Criteria Met 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 23099 Anfield Dr. – Water/Sewer B. 51568 Prescott Ave. – Water/Sewer C. 51604 Tennyson Ct. – Water/Sewer D. 51605 Tennyson Ct. – Water/Sewer E. 51614 Chatham Dr. – Water/Sewer CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION SEPTEMBER 3, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 6 14. RATIFY BONDS A. Contractor Bonds 1. Capstone Building and Remodeling, LLC, Reinstated effective August 18, 2026 2. Elm Family Contracting, LLC, Approved effective August 27, 2026 B. Excavation Bonds 1. RTG Excavating and Trucking LLC, Approved effective August 31, 2026 C. Occupancy Bonds 1. Elm Family Contracting, LLC, Approved effective August 27, 2026 2. RTG Excavating and Trucking LLC, Approved effective August 31, 2026 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.