HomeMy WebLinkAboutChange Order No 2 - Dylan Dr Lighting Improvements Proj No 119-047 - Michiana Contracting
August 25, 2026
Scott Kirkpatrick
Michiana Contracting, Inc.
7843 Lilac Rd., PO box 929
Plymouth, IN 46563
skirkpatrick@michianaconstracting.com
RE: Change Order No. 1 – Dylan Dr. Lighting Improvements – Project No. 119-047
Dear Scott:
At its August 25, 2026 meeting, the Board of Public Works approved the above
referenced Change Order be increased by $17,407, bringing the revised contract amount
to $372,841.92.
Enclosed is a copy of the Change Order for your records.
Sincerely,
/s/Hillary Horvath
Hillary Horvath, Clerk
To: Board of Public Works
From: Caitlin Wyant; Project Engineer
Subject: PN 119-047 CO#2
Date: August 25, 2026
Board members,
The change order before you today is to account for unforeseen circumstances in the Dylan Drive
Lighting Improvements project (#119-047). On Monday 6/1/2026, Michiana Contracting notified
Engineering that crews had observed new fixtures on the north portion of Dylan Dr turning on and
off intermittently. Upon investigation, it was discovered that circuit 1 wires underground were
burnt and melted in multiple places and waterproof splices underground had been submerged in
water, leading to failure (photos enclosed). At this time, Engineering directed Michiana
Contracting to begin writing up a change order for staff consideration.
As the intent of this project was to upgrade the lights along Dylan Drive, this intent would not be
properly fulfilled without the installation of new wire and fuses for these lights. This change order
today is a revision of change order #2 based on a request from Engineering based on available
funding.
Funding is available via Light Up South Bend 2024 & 2025 and River West TIF.
Best,
Caitlin Wyant
Project Engineer
REVISED BALANCE SUMMARY
Original Contract Amount
Net Change by Previous Change Orders
Contract Amount Prior to this Change
Amount of this Change Order
Revised Contract Amount, Including this Change Order
CO#
119-047-2
Contractor Signatu
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--===-
Construction Manager Signature A"q-fa �Ur 8/20/2026
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City of South Bend, Public Works Engineering, Phone: (574) 235-9251
215 S Dr. /1//LK Jr. Blvd., South Bend, IN 46601
Page 2
DATE
07/07/2026
$339,642.00
$15,792.92
$355,434.92
$17,407.00
$372,841.92
Figure 1: Failure of waterproof splices (melting)
Figure 2: Failure of one leg of C5 and improper wiring of this circuit
BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM
Date: 8/18/2026
Name: Caitlin Wyant, EI Department of Public Works – Engineering Division
BPW Date: 8/25/2026 Phone Extension: 7483
Required Prior to Submittal to Board
BPW Attorney X Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O PCA No. PCA Chg. Order, No. 2 Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Michiana Contracting
New Vendor Yes If Yes, Approved by Purchasing No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No Project Name Dylan Dr Lighting Improvements
Project Number 119-047
Funding Source Light Up South Bend 2024, 2025; River West TIF
Account No. PO #41225
Amount
Terms of Contract
Special Contract Provisions
Purpose/Description See memo
For Change Orders Only
Amount of Increase Decrease
$ 17,407.00
($ )
Previous Amount $ 355,434.92
Current Percent of Change:
Increase Decrease
4.90%
( %)
New Amount $ 372,841.92
Total Percent of Change:
Increase Decrease
9.78%
( %)
Time Extension Amount:
New Completion Date: