HomeMy WebLinkAboutAward Quote - Rum Village Phase I Proj No 126-054 - Custom Fence Company
August 25, 2026
Rich Kujawa
Custom Fence Company
2265 Reum Rd.
Niles, MI 49170
info@customfencemichiana.com
RE: Quotation Award – Rum Village Phase I Improvements – Project No. 126-054
Dear Rich:
At its August 25, 2026 meeting, the Board of Public Works awarded the above
referenced quotation to you in the amount of $4,575.
Please forward the following documents in one submittal by September 8, 2026
to my attention for Board of Public Works approval at hhorvath@southbendin.gov :
1) One (1) signed original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
Sincerely,
/s/Hillary Horvath
Hillary Horvath, Clerk
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
This Agreement is made and entered into this 25th Day of August, 2026, by and between
Custom Fence Company, (the “Contractor”), and the Board of Public Works (the "Board”).
The Contractor covenants and agrees to make the following improvement, as fully set out
in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid
Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 126-054
DESCRIPTION: RUM VILLAGE PHASE 1 IMPROVEMENTS
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $4,575
FUNDING: PR-00049604
The unit prices for this improvement were those prices as received and accepted by the
Board on the 25th Day of August, 2026.
The Contractor further agrees to notify the assigned Engineer when this improvement is
completed. This notification shall be in the form of a Project Completion Affidavit, signed
by the Contractor. Upon final acceptance of the improvement by the Engineer, the
Contractor’s final estimate will be presented to the Board for final Payment with one (1)
copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien.
Each of the Parties, by signing below, represents and warrants to the other Party that
he/she/it has the authority to bind the named person or entity to this Agreement.
BOARD OF PUBLIC WORKS CUSTOM FENCE COMPANY
President Member Printed Name
Member Member Signature
Member Attest: Clerk
Page 1 of 1
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING
TO: Hillary Horvath, Clerk Board of Public Works
FROM: Patrick Sherman: Director of Project Management
SUBJECT: Quote Award: 126-054
Rum Village Split Rail Fencing
DATE: 08/20/2026 The Department of Public Works solicited simple quotes for the above project from four firms. Three quotes were received as listed below.
The Quotes ranked as follows:
Bidder Amount
1. Milestone Fence LLC $7,358.00
2. Schuell Fence Company $7,350.00
3. Custom Fence Company $4,575.00
4. Mike’s Fending No quote
I recommend award of a contract to the lowest responsive / responsible bidder, Custom Fence
Company in the amount of $4,575.00.
Sufficient funds have been appropriated from PROJ00000760 Please call with your questions. Thank you.
Patrick Sherman
Rum Village Mountain Bike Trailhead Split Rail Fencing
BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM
Date: 08/20/2026
Name: Patrick Sherman Department of Public Works – Engineering Division
BPW Date: 08/25/2026 Phone Extension:
Required Prior to Submittal to Board
BPW Attorney X Attorney Name
Dept. Attorney Attorney Name Michael Schmidt
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Custom Fence Company
New Vendor Yes If Yes, Approved by Purchasing No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No Project Name Rum Village Phase 1 Improvements
Project Number 126-054
Funding Source PROJ00000760
Account No. PR# 49604
Amount $4,575.00
Terms of Contract Simple Quote
Special Contract Provisions
Purpose/Description Split Rail Fencing for the Rum Village Mountain Bike Trailhead.
For Change Orders Only
Amount of Increase Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase Decrease
%
( %)
Time Extension Amount:
New Completion Date: