The URL can be used to link to this page

Home My WebLink AboutAward Bid - The Yard Hill St Parking Lot Proj No 126-020A - Rieth-Riley Construction August 25, 2026 Ruben Alvarado Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 dsnodderly@rieth-riley.com RE: Award Bid –The Yard – Hill St. Parking Lot – Project No. 126-020A Dear Ruben: At its August 25, 2026 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $229,900. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by September 8, 2026 to my attention for Board of Public Works approval at hhorvath@southbendin.gov: 1. One (1) signed Public Works Contract (enclosed) 2. Labor & Material Payment Bond 3. Performance Bond (125% of Bid Amount) 4. Certificate of Insurance naming the City of South Bend as an additional insured 5. Item #4 for all subcontractors that you use Sincerely, /s/Hillary Horvath Hillary Horvath, Clerk August 25, 2026 Matthew D. Cain HRP Construction Inc. 7775 Old Cleveland Rd., PO Box 266 South Bend, IN 46624 mattc@hrpconstruction.com RE: Bid Award – The Yard – Hill St. Parking Lot – Project No. 126-020A Dear Matthew: At its August 25, 2026, meeting, the Board of Public Works awarded the above referenced bid to Rieth-Riley Construction Co., Inc. in the amount of $229,900. Thank you for bidding, and we hope you bid with us in the future. Sincerely, /s/Hillary Horvath Hillary Horvath, Clerk August 25, 2026 Dustin P. Hilary Milestone Contractors, L.P. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonlp.com; epillipow@milestonlp.com RE: Bid Award – The Yard – Hill St. Parking Lot – Project No. 126-020A Dear Dustin: At its August 25, 2026, meeting, the Board of Public Works awarded the above referenced bid to Rieth-Riley Construction Co., Inc. in the amount of $229,900. Thank you for bidding, and we hope you bid with us in the future. Sincerely, /s/Hillary Horvath Hillary Horvath, Clerk BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 25th Day of August 25, 2026, by and between Rieth-Riley Construction Co., Inc., (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 126-020A DESCRIPTION: THE YARD – HILL ST. PARKING LOT COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $229,900 FUNDING: PR-00048967 The unit prices for this improvement were those prices as received and accepted by the Board on the 25th Day of August, 2026. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS RIETH-RILEY CONSTRUCTION CO., INC. President Member Printed Name Member Member Signature Member Attest: Clerk Page 1 of 1 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Hillary Horvath, Clerk Board of Public Works FROM: Caitlin Wyant, Project Engineer SUBJECT: Award Project No. 126-020A The Yard – Hill St Parking Lot DATE: August 25, 2026 On Tuesday, August 11, 2026, the Board of Public Works opened and read bids for the above project, which consisted of a base bid. The bidders ranked as follows: Bidder Amount 1. Rieth-Riley Construction Co. $229,900.00 2. HRP Construction $297,464.75 3. Milestone Contractors $387,729.00 I recommend award of a contract to the lowest responsive / responsible bidder, Rieth-Riley Construction Co. in the amount of $229,900.00. Sufficient funds have been appropriated from River East Development TIF. Please email with your questions. Enc. Bid Tabulation BID TABULATION The Yard - Hill St Parking Lot Project No: 126-020A THE YARD - HILL ST PARKING LOT BASE BID Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 1 MOBILIZATION/ DEMOBILIZATION 1 LS 13,500.00$ 13,500.00$ 5,000.00$ 5,000.00$ 15,000.00$ 15,000.00$ 15,500.00$ 15,500.00$ 2 CONSTRUCTION ENGINEERING 1 LS 10,800.00$ 10,800.00$ 5,450.00$ 5,450.00$ 18,000.00$ 18,000.00$ 2,500.00$ 2,500.00$ 3 CLEARING ROW 1 LS 5,000.00$ 5,000.00$ 6,100.00$ 6,100.00$ 18,000.00$ 18,000.00$ 22,500.00$ 22,500.00$ 4 STRUCTURES & OBSTRUCTIONS, REMOVE 1 LS 5,000.00$ 5,000.00$ 4,345.25$ 4,345.25$ 16,000.00$ 16,000.00$ 5,500.00$ 5,500.00$ 5 PAVEMENT REMOVAL 370 SYS 25.00$ 9,250.00$ 13.00$ 4,810.00$ 30.00$ 11,100.00$ 30.00$ 11,100.00$ 6 CURB, CONCRETE, REMOVE 50 LFT 15.00$ 750.00$ 17.00$ 850.00$ 12.00$ 600.00$ 45.00$ 2,250.00$ 7 CONCRETE, REMOVE 98 SYS 40.00$ 3,920.00$ 25.00$ 2,450.00$ 35.00$ 3,430.00$ 30.00$ 2,940.00$ 8 EXCAVATION, COMMON 530 CYS 75.00$ 39,750.00$ 40.00$ 21,200.00$ 37.00$ 19,610.00$ 108.00$ 57,240.00$ 9 SUBGRADE TREATMENT, TYPE III 1,275 SYS 6.00$ 7,650.00$ 3.00$ 3,825.00$ 10.00$ 12,750.00$ 4.00$ 5,100.00$ 10 COMPACTED AGGREGATE, NO 53 425 TON 90.00$ 38,250.00$ 45.60$ 19,380.00$ 55.00$ 23,375.00$ 100.00$ 42,500.00$ 11 HMA PATCHING, TYPE B 6 TON 400.00$ 2,400.00$ 400.00$ 2,400.00$ 400.00$ 2,400.00$ 325.00$ 1,950.00$ 12 HMA, SURFACE 100 TON 175.00$ 17,500.00$ 150.00$ 15,000.00$ 150.00$ 15,000.00$ 235.00$ 23,500.00$ 13 HMA, INTERMEDIATE 170 TON 150.00$ 25,500.00$ 110.00$ 18,700.00$ 110.00$ 18,700.00$ 185.00$ 31,450.00$ 14 PCCP FOR APPROACHES, 6-IN 71 SYS 100.00$ 7,100.00$ 85.00$ 6,035.00$ 85.00$ 6,035.00$ 135.00$ 9,585.00$ 15 REINFORCED PCCP, 6-IN 64 LFT 120.00$ 7,680.00$ 95.00$ 6,080.00$ 95.00$ 6,080.00$ 155.00$ 9,920.00$ 16 FENCE, CHAIN-LINK, PVC COATED, 84-IN 67 EA 75.00$ 5,025.00$ 86.00$ 5,762.00$ 86.00$ 5,762.00$ 86.00$ 5,762.00$ 17 FENCE GATE, DOUBLE SWING, CHAIN LINK, PVC COATED, 84-IN X 18-FT 1 EA 12,000.00$ 12,000.00$ 3,600.00$ 3,600.00$ 3,600.00$ 3,600.00$ 3,600.00$ 3,600.00$ 18 FENCE GATE, DOUBLE SWING, CHAIN LINK, PVC COATED, 84-IN X 6-FT 1 EA 4,500.00$ 4,500.00$ 1,200.00$ 1,200.00$ 1,200.00$ 1,200.00$ 1,200.00$ 1,200.00$ 19 CONCRETE BOLLARD 3 EA 350.00$ 1,050.00$ 1,400.00$ 4,200.00$ 1,200.00$ 3,600.00$ 1,500.00$ 4,500.00$ 20 SIDEWALK, CONCRETE, 4-IN 48 SYS 75.00$ 3,600.00$ 70.00$ 3,360.00$ 70.00$ 3,360.00$ 140.00$ 6,720.00$ 21 CURB, CONCRETE 280 LFT 35.00$ 9,800.00$ 44.00$ 12,320.00$ 44.00$ 12,320.00$ 70.00$ 19,600.00$ 22 CURB AND GUTTER, CONCRETE, TYPE B 177 LFT 50.00$ 8,850.00$ 52.00$ 9,204.00$ 52.00$ 9,204.00$ 70.00$ 12,390.00$ 23 SODDING 265 SFT 2.50$ 662.50$ 13.95$ 3,696.75$ 13.95$ 3,696.75$ 25.00$ 6,625.00$ 24 MULCH, HARDWOOD SHREDDED BARK 11 CYS 125.00$ 1,375.00$ 185.00$ 2,035.00$ 185.00$ 2,035.00$ 185.00$ 2,035.00$ 25 PLANT, DECIDUOUS SHRUB, 24-IN 19 EA 125.00$ 2,375.00$ 180.00$ 3,420.00$ 180.00$ 3,420.00$ 180.00$ 3,420.00$ 26 PLANT, DECIDUOUS TREE, 2-IN 3 EA 750.00$ 2,250.00$ 995.00$ 2,985.00$ 995.00$ 2,985.00$ 995.00$ 2,985.00$ 27 PIPE, TYPE 2, CIRCULAR, 12-IN 73 LFT 80.00$ 5,840.00$ 90.00$ 6,570.00$ 100.00$ 7,300.00$ 135.00$ 9,855.00$ 28 INLET, CITY STANDARD 2 EA 2,500.00$ 5,000.00$ 3,500.00$ 7,000.00$ 5,000.00$ 10,000.00$ 4,800.00$ 9,600.00$ 29 DRYWELL, 6-FT ID, 900 GAL 2 EA 6,000.00$ 12,000.00$ 9,140.00$ 18,280.00$ 9,000.00$ 18,000.00$ 12,500.00$ 25,000.00$ 30 DRYWELL, 6-FT ID, 1200 GAL 2 EA 10,000.00$ 20,000.00$ 10,870.00$ 21,740.00$ 11,000.00$ 22,000.00$ 14,000.00$ 28,000.00$ 31 ADA PAVEMENT STRIPING 1 LS 2,000.00$ 2,000.00$ 300.00$ 300.00$ 300.00$ 300.00$ 300.00$ 300.00$ 32 LINE, PAINT, SOLID, WHITE, 4-IN 1 LS 2,500.00$ 2,500.00$ 500.00$ 500.00$ 500.00$ 500.00$ 500.00$ 500.00$ 33 PAVEMENT MESSAGE MARKING, PAINT, LEFT ARROW 1 EA 300.00$ 300.00$ 50.00$ 50.00$ 50.00$ 50.00$ 50.00$ 50.00$ 34 ADA PARKING SIGNAGE 1 LS 600.00$ 600.00$ 990.00$ 990.00$ 990.00$ 990.00$ 990.00$ 990.00$ 35 SIGN, "NO RIGHT TURN", R3-1 1 EA 250.00$ 250.00$ 195.00$ 195.00$ 195.00$ 195.00$ 195.00$ 195.00$ 36 SIGN, "DO NOT ENTER", R5-1 1 EA 250.00$ 250.00$ 195.00$ 195.00$ 195.00$ 195.00$ 195.00$ 195.00$ 37 SIGN POST, SQUARE, TYPE 1, REINFORCED ANCHOR BASE 24 LFT 30.00$ 720.00$ 28.00$ 672.00$ 28.00$ 672.00$ 28.00$ 672.00$ TOTAL 294,997.50$ 229,900.00$ 297,464.75$ 387,729.00$ I hereby certify that the above truly and accurately represents bids received for this project on AUGUST 11, 2026 CAITLIN WYANT, PROJECT ENGINEER Engineer's Estimate MilestoneRieth-Riley HRP Construction S:\Public Works\Projects\Projects by Year\2026 Projects\126-020 The Yard TIF Project\1 - Admin\1 - BPW Documents\2026.08.25 Bid Tabulation & Review - Award Bids 126-020A BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 08/11/2026 Name: Caitlin Wyant, EI Department of Public Works – Engineering Division BPW Date: 08/25/2026 Phone Extension: 7483 Required Prior to Submittal to Board BPW Attorney X Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Rieth-Riley Construction Co. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name The Yard – Hill St Parking Lot Project Number 126-020A Funding Source River East Development TIF Account No. PR #48967 Amount $229,900.00 Terms of Contract Special Contract Provisions Purpose/Description Reconstruction of parking lot at intersection of Hill St & Lasalle Ave as a part of development agreement for The Yard For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: