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Home My WebLink About08252026 BPW Regular Meeting Agenda - FinalCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA AUGUST 25, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 1 1.REVIEW OF MINUTES A.Approve Agenda Review, and Regular Meeting Minutes of August 6, 2026, and August 11, 2026 2.PUBLIC HEARING A.Licenses 1.Type: New Massage Establishment a)Applicant: Sai Shakti LLC b)Location: 310 N. Ironwood Dr. c)Favorable Recommendations 3.OPENING OF BIDS A.Well Improvements Project - Project No. 125-033 1.Funding: PR- 00048991 4.OPENING OF QUOTATIONS A.The Pointe at Riverwalk - Exterior Doors & Siding – Project No. 124-069I 1.Funding: PR-00049668 B.The Pointe at Riverwalk – Railing Materials – Project No. 124-069J 1.Funding: PR-00049672 5.OPENING OF PROPOSALS A.Bendix Phase 2 Improvements from Lathrop to Voorde – Project No. 121- 047 6.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Temporary Right of Way Agreement – Appletree Associates, LP 1.Description: Temporary Right of Way for the Construction of the Bendix Phase 2 Project at 1915 Bendix, Project No. 121-047 2.Amount: $1,350 3.Funding: PR-00049428 B.Exclusive Municipal Sanitary Sewer Easement – Waste Management of Indiana, LLC 1.Description: Exclusive Municipal Sanitary Sewer Easement for the City’s Sewer Main Located on Private Property at 20645 Ireland Rd. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA AUGUST 25, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 2 C. Professional Services Agreement – Jones Petrie Rafinski Corp. 1. Description: Design Services for Phase 1 Improvements at Rum Village, Project No. 126-054 2. Amount: $145,685 3. Funding: PR-00049599 D. Release of Non-Access Easement – GLC Mid-Bay, LLC 1. Description: Release of the Non-Access Easement for Lot 2 of Portage Prairie Minor #8, First Replat, which is no longer needed, and the proposed construction of an approach from Mayflower Dr., DP26-043 E. Amendment No. 2 to Professional Services Agreement – Hanson Professional Services Inc. 1. Description: Amendment to Advance the Tri-Day Development Infrastructure to 100%, Project No. 126-010 2. Amount: $265,200 3. Funding: PO-0043365 F. Contract – Department of Community Investment 1. Description: Contract between DCI & BPW for the Infrastructure Work to Support the Western Ave. Transformation District, Project No. 125- 047 2. Amount: $10,000,000 3. Funding: Section 108 Loan (Community Development Block Grant) 7. AWARD BIDS AND APPROVE CONTRACTS A. Spec E – PD Upfit Equipment 1. Company: Move Over Outfitters, Inc. 2. Amount: $306,311.30 3. Funding: PR-00048665 B. Potawatomi Park Improvements, Phase 2A – Project No. 125-050A 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $1,491,256.91 3. Funding: PR-00049016 C. 2026 Neighborhood Services & Enforcement Demolitions – Project No. 126-045 1. Company: C&E Excavating, Inc. 2. Amount: $381,372 3. Funding: PR-00048966 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA AUGUST 25, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 3 D. The Yard – Hill St. Parking Lot – Project No. 126-020A 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $229,900 3. Funding: PR-00048967 E. Western Ave. Transformation District – Project No. 125-047 1. Company: Indiana Earth, Inc. 2. Amount: $7,791,518; Division A &B Plus Alternate 2 3. Funding: HUD Loan/River West TIF 8. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Rum Village Phase I Improvements – Project No. 126-054 1. Company: Custom Fence Company 2. Amount: $4,575 3. Funding: PR-00049604 9. CHANGE ORDERS A. Dylan Dr. Lighting Improvements – Project No. 119-047 1. Company: Michiana Contracting 2. Change Order No.: 2 3. Increase Amount: $17,407 4. Percent of Increase: 4.90% 5. Percent of Change: 9.78% 6. Revised Contract Amount: $372,841.92 7. Funding: PO-0041225 B. Four Winds Field Renovation and Expansion – Project No. 123-046 1. Company: Larson-Danielson Construction Company 2. Change Order No.: 1 3. Increase Amount: $1,566,567.78/Additional Two Hundred and Ninety- Five (295) Days 4. Percent of Increase: 3.6% 5. Revised Contract Amount: $45,132,658.78/Completion Date: January 15, 2027 6. Funding: PO-0040361 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA AUGUST 25, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 4 10. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. 2025 Neighborhood Services & Enforcement Demolitions – Project No. 125-043BR 1. Company: Indiana Earth, Inc. 2. Change Order No.: 1(F) 3. Decrease Amount: ($7,935) 4. Percent of Decrease: (10.2%) 5. Total Percent of Change: (10.2%) 6. Final Contract Amount: $69,915 7. Funding: PO-0042336 B. Marshall Park Tennis Court Resurface – Project No. 125-026A 1. Company: Arnt Asphalt Sealing Inc. 2. Change Order No.: 1(F) 3. Time Extension: Additional Eighteen (18) Days 4. New Completion Date: July 7, 2026 5. Final Contract Amount: $49,995 6. Funding: PO-0042762 11. PROJECT COMPLETION AFFIDAVITS A. Pinhook Park Installation of EVSE – Project No. 125-054 1. Company: Anglin Electric, Inc. 2. Final Contract Amount: $33,319 3. Funding: PO-0041078 B. Raclin Murphy Encore Center – Project No. 123-056 1. Company: Larson-Danielson Construction Co., Inc. 2. Final Contract Amount: $16,099,214.79 3. Funding: PO-0032487 12. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Sale of City-Owned Property 1. Location: 1118 Hill St. 13. TITLE SHEETS A. Coal Line Trail Phase 3, Project No. 123-007 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA AUGUST 25, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 5 14. LICENSES AND PERMITS A. Street Closures for Special Events 1. Ratify Event: CN America 250 Hometown Whistle Stop Tour a) Date/Times: August 18, 2026/8:00 a.m. to 12:30 p.m. b) Location: Lafayette Blvd. between Taylor St. and Main St. c) Favorable Recommendations 2. Ratify Event: Maleni’s 8th Birthday a) Date/Times: August 22, 2026/9:00 a.m. and 10:00 a.m. b) Location: Dale St. between Dayton St. and Milton St. c) Favorable Recommendations 3. Event: Porch-A-Palooza a) Date/Times: August 26, 2026/3:00 p.m. to 10:00 p.m. b) Location: Hill St. between Colfax Ave. and Washington St. c) Favorable Recommendations 4. Event: North Coquillard Block Party a) Date/Times: September 7, 2026/2:00 p.m. to 8:00 p.m. b) Location: Coquillard Dr. between Rockne Dr. to Cherry Tree Ln. c) Favorable Recommendations 5. Event: Kaley St. Block Birthday Party a) Date/Times: September 12, 2026/9:00 a.m. to 10:00 p.m. b) Location: Kaley St between Dunham St. and Fisher St. c) Favorable Recommendations 6. Event: St. Joseph County Crop Walk a) Date/Times: September 20, 2026/7:00 a.m. to 5:00p.m. b) Location: Brief Crossings at Intersections Starting at the East Bank Trail; Sample St. Bridge; Lincoln Way; High St.; Wenger; Fellows; Broadway; Bronson; Edgewater; Plaza Park Sidewalk c) Favorable Recommendations 7. Event: Women’s Recovery Walk a) Date/Times: September 26, 2026/9:30 a.m., to 3:00 p.m. b) Location: Brief Crossings Starting at 1402 S. Michigan St. going north on Main St. to Monroe St. ending at 402 E. South Street c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA AUGUST 25, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 6 B. Encroachments/Revocable Permits 1. Applicant: River Park Neighborhood Association a) Location: Multiple Locations throughout River Park b) Description: Fifty (50) Small Metal Signs to be Placed on Top of Street Signs c) Favorable Recommendations 15. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 13252 Cleveland Rd. – Water B. 20468 Jewell Ave. – Sewer 16. RATIFY BONDS A. Contractor Bonds 1. Fireside Homes, Inc., Released effective September 15, 2026 2. Masten Dirt Works LLC, Released effective August 25, 2026 B. Excavation Bonds 1. Weaver Consultants Group, LLC, Approved effective August 6, 2026 2. St. John-Mittelhauser & Associates, Incorporated, Released effective August 25, 2026 C. Occupancy Bonds 1. Weaver Consultants Group, LLC, Approved effective August 6, 2026 2. Terracon Consultants, Inc., Released effective August 20, 2026 3. Masten Dirt Works LLC, Released effective August 29, 2026 4. Claudia’s Cleaning Service, LLC, Released effective August 25, 2026 17. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN- 0141319 a) Date: 07/28/2026 b) Amount: $4,159,831.70 2. Claim No.: GBLN-0142481 a) Date: 08/04/2026 b) Amount: $2,138,955.80 3. Claim No.: GBLN-0142621; GBLN-0142683; GBLN-0142855 a) Date: 08/11/2026 b) Amount: $6,026,587.94 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA AUGUST 25, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 7 4. Claim No.: GBLN-0143367; GBLN-0143514; GBLN-0143517 a) Date: 08/13/2026 b) Amount: $4,648,373.01 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.