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HomeMy WebLinkAboutVenues 2027 Budget -Civic Board -Final-Print out (1)MORRIS PERFORMING ARTS CENTER 602 Acct String REVENUE 602-11-220-292-347010 602-11-220-292-347025 602-11-220-294-347025 602-11-220-292-347026 602-11-220-292-347029 602-11-220-292-347030 602-11-220-292-347036 602-11-220-292-347037 602-11-220-292-347049 602-11-220-292-360000 602-11-220-292-361000 602-11-220-292-367000 602-11-220-292-380000 602-11-220-292-391000 602-11-220-292-396000 602-11-220-299-347026 TOTAL REVENUE EXPENSE 602-11-220-292-410001 602-11-220-292-410003 602-11-220-292-411001 602-11-220-292-411004 602-11-220-292-411007 602-11-220-292-411008 602-11-220-292-411009 602-11-220-292-411010 602-11-220-292-411014 602-11-220-292-411205 602-11-220-292-411206 602-11-220-292-421000 602-11-220-292-422000 602-11-220-292-422001 602-11-220-292-422005 602-11-220-292-422007 602-11-220-292-422008 602-11-220-292-423000 602-11-220-292-423001 602-11-220-292-423006 602-11-220-292-431000 602-11-220-292-431019 602-11-220-292-432002 602-11-220-292-432003 602-11-220-292-433001 602-11-220-292/294-433003 602-11-220-292-435001 602-11-220-292-435002 602-11-220-292-435004 602-11-220-292-436001 602-11-220-292-436005 602-11-220-292-439000 602-11-220-292-439002 602-11-220-292-439003 602-11-220-292-439004 602-11-220-292-439006 602-11-220-292-439009 602-11-220-299-423001 602-11-220-299-423006 602-11-220-299-43601 602-11-220-292-452002 602-11-220-292-452003 602-11-220-292-452004 602-11-220-292-452008 602-11-220-292-452009 TOTAL EXPENSE MORRIS PERFORMING ARTS CENTER 602 Description REVENUE Concession Commissions Historic Preservation Fee Historic Preservation Fee - Promo Account Private Room Rental Ticket Handling Fees Merch Commissions Marquee Sales Royal Box Program Other Culture & Recreation Charges for Services Miscellaneous Revenue Interest Earnings Donations - Morris PAC Operation Reimb-Outside-Misc Reimbursements Interfund Transfers In Refunds RMEC Room Rental Total EXPENSE Salaried Wages Permanent Part Time FICA Regular PERF Regular Unemployment Comp Health Insurance Life Insurance Med/Surgical/Dental Parental Leave Parking Allowance Cell Phone Allowance General Office Supplies Other Operating Supplies C.S. Gasoline Uniforms Cleaning Supplies Medical/Safety Supplies Other R&M Supplies Building Materials Small Tools & Equipment Other Professional Services Security Services Mailing Travel Outside Printing Services Promotional / Advertising (incl. Events Promotion) Electric Utilities Natural Gas Utilities Water Utilities Building R&M Other Equipment R&M Misc Charges & Services Licenses & Permits Subscriptions Dues & Memberships Education & Training Trash Removal RMEC Building Materials RMEC Small Tools & Equipment RMEC Repairs & Maint - Building R&M Interfund Allocation - Admin Cost Interfund Allocation - IT Interfund Allocation - Liability Insurance Interfund Allocation - Payroll Cost Interfund Allocation - Facilities Mgmt Total NET (Revenue less Expense) Morris Performing Arts Operating Reserve (cash balance) as of June 30,2026 Actual 2023 Actual 135997 176007 74512 576414 20862 2100 0 0 13504 2954 0 106134 0 27655 0 1136139 387893 74340 34087 40576 40 91325 810 1064 1356 6721 1740 5348 0 0 3289 6095 0 4762 8723 4429 56082 5767 4565 4341 7237 66901 105375 14526 17471 66199 356 2959 2074 79467 11331 3718 14401 0 0 0 82058 90737 30755 70842 4243 1414003 -277864 459244.6 2024 Actual 126119 143098 63951 475711 20283 5625 22500 3200 31067 16595 6129 135800 0 0 0 1050078 401366 96725 36712 42452 42 94242 830 1113 1407 3895 1575 3507 4037 0 1097 8427 340 10125 10057 10167 90980 18023 2665 3626 6345 54768 112801 11742 18845 67558 19570 2665 3712 58904 6882 6890 11218 0 0 0 51618 116869 50938 71905 4938 1521578 -471500 2025 Actual 119814.7 178646.5 116075.58 507660.11 18750.18 3250 15000 776401.16 8225.65 11576.68 9247.72 62387.37 447000 3995 0 2278030.65 493295.99 85048.14 42598.6 51384.84 18.04 79195.65 1055.24 1564.21 1591.26 4205 1740 7882.17 3242.96 0 951.72 6871.38 0 5944.76 38335.71 3815.59 62083.85 12546.45 1804.37 5653.39 11090 82331.14 144186.41 18473.83 17025.84 81296.76 27060.74 191.87 2700.72 66405.18 5872.52 9249.36 4701.87 0 0 0 51970.69 185766 50938 71905 4937.76 1746933.01 531097.64 2026 2026 Adopted Budget 160000 350000 225000 220000 650000 45000 12000 50000 201000 46000 16800 150000 12600 20000 2158400 512495 66000 44390 57597 615 120883 960 1200 1691.23 440 1320 6000 3000 1000 13500 250 50900 20700 55000 32000 3000 7000 16000 160000 165000 40000 32000 103000 59000 2600 83100 5000 12000 4800 0 0 0 78154.53 244271 52930 5189.13 2062985.89 95414.1100000001 2026 Actual YTD (Jan-Jun) 81131.23 57813.25 21412 111890.63 188323.84 2723.64 2150 0 234589.23 2773.73 15869.22 2269.25 0 0 0 8200 720946.02 231210.21 44476.94 20541.32 22668.82 143.7 32084.42 404.62 658.5 1029.72 2535.16 695 3322 241.63 56.11 0 1880.48 0 330.58 25016.23 10427.93 13551.66 470.5 1495.3 3930.36 5155.25 54219.25 75291.48 24888.69 8402.51 6706.44 6987.13 0 4531.67 22955.6 4079.61 4637.5 3239.33 0 0 0 39077.28 122135.52 26464.98 0 2594.58 828538.01 -107591.99 Under/Over Budget 78868.77 292186.75 203588 108109.37 461676.16 42276.36 9850 50000 -33589.23 43226.27 930.780000000001 147730.75 12600 0 0 0 1417453.98 281284.79 21523.06 23848.68 34928.18 471.3 88798.58 555.38 541.5 661.51 -2095.16 625 2678 2758.37 -56.11 1000 11619.52 -330.58 25883.77 10272.07 41448.34 31529.5 1504.7 3069.64 10844.75 105780.75 89708.52 15111.31 23597.49 52012.87 0 -1931.67 60144.4 920.39 7362.5 1560.67 0 0 0 39077.25 122135.48 26465.02 0 2594.55 1137904.32 % 0.5070701875 0.165180714285714 9.51644444444444E-02 0.508593772727273 0.289728984615385 6.05253333333333E-02 0.179166666666667 0 1.16711059701493 6.02984782608696E-02 0.944596428571429 1.51283333333333E-02 0.41 0.334018726834692 0.451146274597801 0.67389303030303 0.462746564541563 0.393576401548692 0.233658536585366 0.265417138886361 0.421479166666667 0.54875 0.608858641343874 5.76172727272727 0.526515151515151 0.553666666666667 8.05433333333333E-02 0 0 0.139294814814815 0 0 0.491477996070727 0.503764734299517 0.246393818181818 0.014703125 0.498433333333333 0.56148 0.322203125 0.3388703125 0.456312 0.62221725 0.2625784375 0.065111067961165 0.11842593220339 0 1.74295 0.276240673886883 0.815922 0.386458333333333 0.674860416666667 0 0 0 0.500000191927454 0.500000081876277 0.499999622142452 0 0.500002890657972 0.401620783746611 YTD + Forecast 151131.23 161125.25 239890.63 465438.84 33723.64 9050 25000 569589.23 8773.73 24587.22 62269.25 8400 40000 1798979.02 566196.21 74476.94 50475.32 49668.82 191.7 69590.42 1004.62 1366.5 2175.72 4725.16 1565 4522 2741.63 56.11 1000 11880.48 0 330.58 50000 13000 34551.66 19575 1495.3 3930.36 7250 109500 135291.48 48388.69 20402.51 56706.44 33487.13 4531.67 63912.86 6164.61 8250 5577.76 78155.28 244271.52 52930.98 5186.58 1844527.04 -45548.02 2027 2027 Budget Request 160000 241350 100000 122000 691000 20000 7000 22500 380000 25000 12977 82000 0 0 0 20000 1883827 472702 47921 40232 53534 567 105773 840 1200 1560 4620 660 6000 3000 210 1000 10000 250 1000 45000 12000 51300 20000 2000 3000 13000 112441 166000 50000 25000 80000 35000 190 5500 67000 5000 7000 7000 1000 1000 1000 82898 261287 56908 5100 1866693 17134 Notes Mobile bar commission (30%) plus lounge commission beginning 2026. Combines the -292 and -294 dept lines, which the 2026 adopted budget merged into one account. Budget of $575,000 is well above the $143k-$176k actual range for 2023-2024 and is the single largest driver of the 2026 revenue shortfall. $1 per ticket added to 294 per show to act as a safety net within 725. All room rentals: private rooms, Palais commission on room rental, theatre rentals. Per-transaction ticket fees; ETix remits to fund 725. MPAC commission on merchandise sales, paid to 725 by promoter. VPA Foundation also promotes the program to donors. Royal box revenue still to be received from VPA through 2027. Usher charge, budgeted at 120 shows x $550. Now also absorbs activity previously in 347028. Already $234.6k YTD against a $108.5k budget - the budget line needs resetting for 2027. Note the negative March-to-April adjustment in the monthly detail. Gift certificates, photography, sponsorship. 2025 actual of $8,226 came in near the bottom of its historical range; the $46,000 2026 budget looks high. Round-up program, Morris 100, Fridays by the Fountain, Giving Tuesday, Movies at the Morris. $150k budget vs. $6k-$10k historical - the 2027 figure should reflect actual campaign capacity. Budgeted at $12.6k but actuals ran $105k-$136k in 2023-2025. Worth reviewing for 2027. COSB transfer. Budgeted to zero from 2026 onward. 2026 adopted budget is $157k above the $512k proposed in the prior workbook. Already over budget on a very small base. Already over budget at June; budget looks low against every prior year. New line in the 2026 file; no history. Forecast lumps $10k into December. Budget of $331 equals January-March actual. Prior years ran $2k-$10k; likely understated for 2027. $10.4k spent against a $3.0k budget by June. Only $471 spent through June but the full $30k is still forecast in December - worth a sanity check. No 2026 budget but $3.9k already spent. Needs a 2027 line if travel continues. $5.2k spent against a $152 budget. Budget appears to have been set to January actual only. Combines the -292 $60,000 and -294 $52441 dept promotional lines, merged in the 2026 file. Forecast assumes two $25k projects in July and October. No line in the 2026 adopted budget. Already over budget; nothing forecast for H2. Notes Replicating 2026 Budget Decreased as part of these funds are being recorded in other services $100K based on 2026 actual. Decreased to be more in line with PY and CY actuals 1.etix fee, + 2. client fee, 3. and order fee Recalculated based off more accurate Merch Sales numbers Standard Marquee Sales Boxes were promised to donors through 2028. Usher service fee, stage production manager fee, box office commission fee Gift certificates, photography, sponsorship Calculated on Tab 4b based on projected fund balances Reducing as donations have been over budgeted historically Already at 8.2k for the year with many more to go, based 2027 off potential new rentals. 7NB full-time employees, removed 1 NB-FT-Manager -Asst Dir of Ticket Sales & Strategy from budget For 2027 Removing 3 Box office staff. Total PT staff is now 17. Additonally, part time position for ticketing assistant is included within this expense. parking for 7 Morris employees (7 x $55 x 12 months) 1 employee x $660 per year Small tools and equipment needed for the day to day ops or repair on those operataional tools. Reducing since Box office will not need a mailing budget. Advertising the building / events and to promote for self promoted events. HVAC, Elevator, plumbing, etc.,- based on 2026 budget Sprinkler/Fire/Alarm/Softener/Generator Sys maint.-based on 2026 budget + more spaces Morris PAC Amusement & Entertainment License, ASCAP, BMI, SESAC, A&T, Elevator. Increased from 2026 budget. We are already close to 5K currently. IAVM, INTIX, LHAT, USITT, Sams Club, St. Joe CVB. Based on PY and CY actuals LHAT, IEBA, IAVMx2, INTIX, IAVM. Reduced budget Trash removal service, based the increase since LaSalle Grill left. PALAIS ROYALE BALLROOM Acct String REVENUE 101-11-221-293-347026 101-11-221-293-347032 101-11-221-293-347049 450-11-221-293-347042 450-11-221-293-361000 TOTAL REVENUE EXPENSE 101-11-221-293-422007 101-11-221-293-423000 101-11-221-293-423001 101-11-221-293-423006 101-11-221-293-431000 101-11-221-293-432002 101-11-221-293-435001 101-11-221-293-435002 101-11-221-293-435004 101-11-221-293-436001 101-11-221-293-436005 101-11-221-293-439000 101-11-221-293-439002 101-11-221-293-439009 101-11-221-293-452002 101-11-221-293-452003 101-11-221-293-452004 101-11-221-293-452009 TOTAL EXPENSE PALAIS ROYALE BALLROOM Description REVENUE Private Room Rental (Fatbird Rental) Common Area Maintenance Other Services Catering Sales Interest Earnings Total EXPENSE Cleaning Supplies Other R&M Supplies Building Materials Small Tools & Equipment Other Professional Services Mailing Electric Utilities Natural Gas Utilities Water Utilities Building R&M Other Equip R&M Misc Charges & Services Licenses & Permits Trash Removal Interfund Allocation-Admin Cost Interfund Allocation-IT Interfund Allocation-Liability Ins Interfund Allocation-Facilities Mgt Total NET (Revenue less Expense) Joint Licensing Balance: Actual 2023 Actual 29504 7140 91505 15594 3450 147193 3437 0 962 0 0 0 48554 11384 13178 49526 356 0 131 19315 10170 7780 15477 2372 182642 -35449 58945 2024 Actual 33761 6545 88676 18482 5587 153051 3331 133 404 0 0 0 46368 8858 13739 38346 4400 0 315 16811 8624 8081 14912 2975 167297 -14246 2025 Actual 33126.67 7140 90639.09 31864.43 6953.97 169724.16 1215.73 302.2 3160.31 292.75 97 51130.56 13936.46 16476.23 27731.96 6271.82 0 158.53 11095.27 8683.36 12210 14912 2975.3 170649.48 -925.319999999978 2026 2026 Adopted Budget 45212.23 7140 117180 16000 3036 188568.23 2550 0 500 815 54000 19550 14000 48000 10000 1050 450 9600 9950 9334 15495 2301 197595 -9026.76999999999 2026 Actual YTD (Jan-Jun) 18360.78 3570 49929.65 13123.31 3646.54 88630.28 0 0 0 0 0 333.27 19174.31 17978.11 10715.36 478.5 3945.95 4975.14 4666.98 7747.5 1150.5 71165.62 17464.66 % 0.40610206574637 0.5 0.426093616658133 0.820206875 1.20110013175231 0.470017033091948 0 0 0 0 0 0.355079814814815 0.91959641943734 0.765382857142857 0.00996875 0.411036458333333 0.500014070351759 0.499997857295907 0.5 0.5 0.360159012120752 YTD + Forecast 36721.56 7140 99859.3 26246.62 7293.08 177260.56 0 0 0 0 0 666.54 47000 23000 14000 10778.88 0 0 0 9805.58 9950.28 9333.96 15495 2301 142331.24 34929.3199999999 2027 2027 Budget Request 38391 7410 117180 35000 4421 202402 900 500 750 500 55000 20000 15000 49000 10000 1050 450 16000 8212 10390 16660 2040 206452 -4050 Notes Notes ($3151.93*6 month)+($3246.50*6month) $595 Monthly Navarre utility charges (phone, email, trash, 43% gas, electric, Rose, and water). 2% from the rental and the concessions CENTURY CENTER CAPITAL 671 Acct String REVENUE 671-11-230-295-338001 671-11-230-297-361000 TOTAL REVENUE EXPENSE 671-11-230-297-443001 671-11-230-297-444000 671-11-230-297-445008 TOTAL EXPENSE Description REVENUE Intergovernmental-Local Govt Shared-County Hotel/Motel Tax Interest Earnings Total EXPENSE Building Improvements Land Improvements Other Equipment Total The Reserve (cash balance) asof June 30,2026 Actual 2023 Actual 494855 33418.12 528273.12 205771.02 55019 154826.62 415616.64 1745336.44 2024 Actual 133000 41706.49 174706.49 102156.05 847 120626.15 223629.2 2025 Actual 500000 63759.41 563759.41 27558.91 26167.76 25284 79010.67 2026 2026 Adopted Budget 800000 20467 820467 1200000 0 0 1200000 2026 Actual YTD (Jan-Jun) 400000 34072.25 434072.25 487003.93 178976.56 665980.49 % 0.5 1.66474080226706 0.529055099108191 0.405836608333333 0.554983741666667 2027 2027 Budget Request 250000 30058 280058 250000 250000 Notes Per Hotel/Motel Tax Board Calculated on Tab 4b based on projected fund balances 47700 YTD. 439303.93 Currently Encumbered CENTURY CENTER ENERGY CONSERVATION DEBT 672 Acct String REVENUE 672-11-230-298-338001 672-11-230-298-360007 672-11-230-298-361000 672-11-230-298-391000 TOTAL REVENUE EXPENSE 672-11-230-298-438100 672-11-230-298-438200 TOTAL EXPENSE Description Hotel/Motel Tax Bond Interest Rebate Interest Earnings Interfund Transfers In Total Debt Service-Principal Debt Service-Interest Total Actual 2023 Actual 221437 36230.8 5923.63 0 263591.43 313179.53 94737.93 407917.46 2024 Actual 221437 73618.75 5377.21 212072.93 512505.89 309315 84072.54 393387.54 2025 Actual 221437 29795.96 11395.47 111484 374112.43 315561 73192.52 388753.52 2026 2026 Adopted Budget 221437 47365 3041.48 115254 387097.48 321964 62092.58 384056.58 2026 Actual YTD (Jan-Jun) 221437 0 5945.13 58580 285962.13 159361 32440.7 191801.7 Under/Over Budget 0 47365 -2903.65 56674 101135.35 162603 29651.88 192254.88 Percentage 1 0 1.95468324631429 0.508268693494369 0.73873415554139 0.494965275620877 0.522456950572838 0.499410008806515 2027 2027 Budget Request 221437 50767 2878 115254 390336 335259 39210 374469 Notes 2027 Budget Notes Based on Ameresco schedule. Based on Ameresco schedule, only anticipate receiving approximately 72% of QECB incentive due to effects of the sequester - Amy Calculated on Tab 4b based on projected fund balances • Transfer from 670-11-230-295-452000 - Century Center Energy Savings Contract DS0139 Debt Service Payments - Operating Savings Per Ameresco Schedule "Debt Service Payments • DS0139 2015 Century Center QECB Loan" "Debt Service Payments • DS0139 2015 Century Center QECB Loan"