HomeMy WebLinkAboutAward Quotation - Main St Viaduct Beautification Proj No 126-028 - Acorn Landscaping
August 11, 2026
Jeff Ritschard
Acorn Landscaping, LLC
3680 W. Sample St.
South Bend, IN 46619
info@acornlandscapers.com
RE: Quotation Award – Main St. Viaduct Beautification – Project No. 126-028
Dear Jeff:
At its August 11, 2026 meeting, the Board of Public Works awarded the above
referenced quotation to you in the amount of $48,600, subject to RDC funding approval.
Please forward the following documents in one submittal by August 25, 2026 to
my attention for Board of Public Works approval at hhorvath@southbendin.gov :
1) One (1) signed original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
Sincerely,
/s/Hillary Horvath
Hillary Horvath, Clerk
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
This Agreement is made and entered into this 11th Day of August, 2026, by and between
Acorn Landscaping, LLC, (the “Contractor”), and the Board of Public Works (the "Board”).
The Contractor covenants and agrees to make the following improvement, as fully set out
in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid
Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 126-028
DESCRIPTION: MAIN ST. VIADUCT BEAUTIFICATION
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $48,600
FUNDING: PR-00047826
The unit prices for this improvement were those prices as received and accepted by the
Board on the 11th Day of August, 2026.
The Contractor further agrees to notify the assigned Engineer when this improvement is
completed. This notification shall be in the form of a Project Completion Affidavit, signed
by the Contractor. Upon final acceptance of the improvement by the Engineer, the
Contractor’s final estimate will be presented to the Board for final Payment with one (1)
copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien.
Each of the Parties, by signing below, represents and warrants to the other Party that
he/she/it has the authority to bind the named person or entity to this Agreement.
BOARD OF PUBLIC WORKS ACORN LANDSCAPING, LLC
President Member Printed Name
Member Member Signature
Member Attest: Clerk
BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING
TO: Hillary Horvath, Clerk Board of Public Works
FROM: Nifemi Oluwatomini, Senior Engineer
SUBJECT: Award Project No. 126-028
Viaduct Beautification
DATE: 7/21/2026
On July 14, 2026, the Board of Public Works opened and read one (1) bid for the above-mentioned project.
The bid results were as follows:
Bidder Base Bid
Acorns Landscaping, LLC $48,600
It is requested that the Board of Public Works award this project to the bidder, Acorns Landscaping, LLC in the amount of $48,600.00
Sufficient funds will be appropriated.
Thank you for your consideration of this request.
Encl. Bid Tabulation
Item
No.Description Unit
Acorns Landscaping,
LLC
1 Base Bid EA 48,600.00$
Total 48,600.00$
BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM
Date: 07/21/2026
Name: Nifemi Oluwatomini Department of Public Works – Engineering Division
BPW Date: 07/28/2026 Phone Extension: 0615
Required Prior to Submittal to Board
BPW Attorney X Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Acorn Landscaping, LLC
New Vendor Yes If Yes, Approved by Purchasing No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No Project Name Viaduct Beautification
Project Number 126-028
Funding Source
Account No. PR-00047826
Amount $48,600
Terms of Contract
Special Contract Provisions
Purpose/Description Construction of a black coated chain link fence at the Main Street Viaduct
For Change Orders Only
Amount of Increase Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase Decrease
%
( %)
Time Extension Amount:
New Completion Date: