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Home My WebLink AboutAward Bid - 2026 Contractor Paving Rd 4 Proj No 126-044 - Milestone Contractors LP August 11, 2026 Lynn Bauer Milestone Contractors, L.P. 24358 State Road 23 South Bend, IN 46614 epillipow@milestonelp.com; akrueger@milestonelp.com RE: Award Bid – 2026 Contractor Paving Round 4 – Project No. 126-044 Dear Lynn: At its August 11, 2026 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $2,545,248. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by August 25, 2026 to my attention for Board of Public Works approval at hhorvath@southbendin.gov: 1. One (1) signed Public Works Contract (enclosed) 2. Labor & Material Payment Bond 3. Performance Bond (125% of Bid Amount) 4. Certificate of Insurance naming the City of South Bend as an additional insured 5. Item #4 for all subcontractors that you use Sincerely, /s/Hillary Horvath Hillary Horvath, Clerk August 11, 2026 Jacob Kwilasz Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 hgritton@rieth-riley.com RE: Bid Award – 2026 Contractor Paving Round 4 – Project No. 126-044 Dear Jacob: At its August 11, 2026, meeting, the Board of Public Works awarded the above referenced bid to Milestone Contractors, L.P. in the amount of $2,545,248. Thank you for bidding, and we hope you bid with us in the future. Sincerely, /s/Hillary Horvath Hillary Horvath, Clerk BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 11th Day of August, 2026, by and between Milestone Contractors, L.P., (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 126-044 DESCRIPTION: 2026 CONTRACTOR PAVING ROUND 4 COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $2,545,248 FUNDING: PR-00048607 The unit prices for this improvement were those prices as received and accepted by the Board on the 11th Day of August, 2026. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS MILESTONE CONTRACTORS, L.P. President Member Printed Name Member Member Signature Member Attest: Clerk BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Hillary Horvath, Clerk Board of Public Works FROM: Dan Jones, Senior Engineer SUBJECT: Award Project No. 126-044 DATE: 2026 Contractor Paving Round 4 7/29/2026 On July 28, 2026, the Board of Public Works opened and read two (2) bids for the above referenced project. There were two divisions in the base bid. The bid results are as follows: It is requested the Board of Public Works award the Base Bid to the lowest responsive and responsible bidder, Milestone Contractors, L.P. in the amount of $2,545,248.00. Sufficient funds have been appropriated from River West TIF and River East TIF, and EDIT funding sources. Thank you for your consideration of this request. Encl. Bid Tabulation Bidder Base Bid _ Engineer's Estimate $2,552,797.00 Rieth Riley Construction Co., Inc.$2,545,248.00Milestone Contractors, L.P. $2,681,400.00 BID TABULATION 2026 Contractor Paving Round 4 Project No: 126-044 For Bids Due: July 28, 2026 BASE BID Item No.Description Quantity Unit Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 Mobilization and Demobilization 1 LS $85,000.00 85,000.00$ 122,000.00$ 122,000.00$ 61,241.75$ 61,241.75$ 2 Maintenance of Traffic 1 LS $85,000.00 85,000.00$ 109,800.00$ 109,800.00$ 78,267.25$ 78,267.25$ 3 Milling, HMA, 4 IN 72600 SY $4.00 290,400.00$ 4.50$ 326,700.00$ 4.85$ 352,110.00$ 4 Milling, HMA, 2 IN 10210 SY $5.00 51,050.00$ 4.40$ 44,924.00$ 3.12$ 31,855.20$ 5 HMA, Surface, Type C 7200 TON $92.00 662,400.00$ 93.00$ 669,600.00$ 104.36$ 751,392.00$ 6 HMA, Intermediate, Type C 10000 TON $85.00 850,000.00$ 84.00$ 840,000.00$ 94.54$ 945,400.00$ 7 HMA for Patching, Full Depth, Type B 50 TON $125.00 6,250.00$ 153.00$ 7,650.00$ 142.34$ 7,117.00$ 8 HMA for Patching, Full Depth, Type B (Undistributed)150 TON $150.00 22,500.00$ 153.00$ 22,950.00$ 142.34$ 21,351.00$ 9 PCCP Full Depth Removal (Undistributed)100 SY $50.00 5,000.00$ 27.70$ 2,770.00$ 40.79$ 4,079.00$ 10 Compacted Aggregate, No. 53 (Undistributed)50 TON $60.00 3,000.00$ 64.00$ 3,200.00$ 56.89$ 2,844.50$ 11 Tack Coat 59 TON $1.00 59.00$ 1.00$ 59.00$ 664.73$ 39,219.07$ 12 Joint Adhessive, Surface 33745 LFT $0.50 16,872.50$ 0.10$ 3,374.50$ 0.29$ 9,786.05$ 13 Joint Adhessive, Intermediate 33745 LFT $0.50 16,872.50$ 0.10$ 3,374.50$ 0.34$ 11,473.30$ 14 Removals, Concrete 640 SY $75.00 48,000.00$ 54.00$ 34,560.00$ 52.34$ 33,497.60$ 15 Curb Ramp, Concrete 400 SY $250.00 100,000.00$ 216.00$ 86,400.00$ 196.18$ 78,472.00$ 16 Sidewalk, Concrete, 4 IN 140 SY $125.00 17,500.00$ 93.00$ 13,020.00$ 67.72$ 9,480.80$ 17 Concrete Curb, Remove and Replace 175 LFT $90.00 15,750.00$ 81.20$ 14,210.00$ 90.96$ 15,918.00$ 18 Adjust Casting to Grade 9 EA $2500.00 22,500.00$ 2,400.00$ 21,600.00$ 737.48$ 6,637.32$ 19 Adjust Inlet to Grade 1 EA $2500.00 2,500.00$ 2,400.00$ 2,400.00$ 1,167.09$ 1,167.09$ 20 Adjust Valve to Grade 1 EA $500.00 500.00$ 190.00$ 190.00$ 254.77$ 254.77$ 21 Convert Valve Structure 10 EA $2500.00 25,000.00$ 1,800.00$ 18,000.00$ 1,789.83$ 17,898.30$ 22 Line, Thermoplastic, Solid, Yellow, 4 IN, Grooved 21640 LFT $2.00 43,280.00$ 2.00$ 43,280.00$ 2.00$ 43,280.00$ 23 Line, Thermoplastic, Solid, White, 4 IN, Grooved 15369 LFT $2.00 30,738.00$ 2.00$ 30,738.00$ 2.00$ 30,738.00$ 24 Line, Thermoplastic, Broken, Yellow, 4 IN, Grooved 1870 LFT $2.00 3,740.00$ 2.25$ 4,207.50$ 2.25$ 4,207.50$ 25 Line, Thermoplastic, Broken, White, 4 IN, Grooved 1450 LFT $2.00 2,900.00$ 2.25$ 3,262.50$ 2.25$ 3,262.50$ 26 Line, Thermoplastic, Broken, Yellow, 4 IN, Bike Lane 150 LFT $2.00 300.00$ 5.00$ 750.00$ 5.00$ 750.00$ 27 Line, Thermoplastic, White, Crosswalk, 24 IN 220 LFT $15.00 3,300.00$ 15.00$ 3,300.00$ 15.00$ 3,300.00$ 28 Transverse Marking, Thermoplastic, White, Crosswalk, 6 IN 2380 LFT $7.00 16,660.00$ 6.00$ 14,280.00$ 6.00$ 14,280.00$ 29 Transverse Marking, Thermoplastic, White, Stop Line, 24 IN 325 LFT $15.00 4,875.00$ 15.00$ 4,875.00$ 15.00$ 4,875.00$ 30 Transverse Marking, Thermoplastic, Crosshatch, White, 8 IN 165 LFT $2.00 330.00$ 7.00$ 1,155.00$ 7.00$ 1,155.00$ 31 Transverse Marking, Thermoplastic, Crosshatch, White, 4 IN 160 LFT $2.00 320.00$ 7.00$ 1,120.00$ 7.00$ 1,120.00$ 32 Pavement Message Marking, Thermo, Lane Indication Arrow 58 EA $200.00 11,600.00$ 200.00$ 11,600.00$ 200.00$ 11,600.00$ 33 Pavement Message Marking, Thermo, SCHOOL 4 EA $400.00 1,600.00$ 750.00$ 3,000.00$ 750.00$ 3,000.00$ 34 Pavement Message Marking, Thermo, Bike Symbol w/Arrow 3 EA $250.00 750.00$ 500.00$ 1,500.00$ 500.00$ 1,500.00$ 35 Pavement Message Marking, Thermo, Sharrow 1 EA $250.00 250.00$ 500.00$ 500.00$ 500.00$ 500.00$ 36 Pavement Message Marking, Thermo, Bike Symbol w/Arrow 4 EA $250.00 1,000.00$ 500.00$ 2,000.00$ 500.00$ 2,000.00$ 37 Pavement Marking, Thermoplastic, Green, Bicycle Conflict 3250 SFT $20.00 65,000.00$ 10.00$ 32,500.00$ 10.00$ 32,500.00$ 38 Advanced Warning Markings 5 SET $500.00 2,500.00$ 1,000.00$ 5,000.00$ 1,000.00$ 5,000.00$ 39 Detector Housing, Remove 5 EA $500.00 2,500.00$ 377.00$ 1,885.00$ 850.00$ 4,250.00$ 40 New Signal Detector Housing 1 EA $4,000.00 4,000.00$ 4,280.00$ 4,280.00$ 2,250.00$ 2,250.00$ 41 Signal Detector Housing 5 EA $2,000.00 10,000.00$ 1,993.00$ 9,965.00$ 2,250.00$ 11,250.00$ 42 Roadway Loop Lane Set 6 SET $3,000.00 18,000.00$ 2,798.00$ 16,788.00$ 3,300.00$ 19,800.00$ 43 Roadway Loop, Single 1 EA $1,000.00 1,000.00$ 700.00$ 700.00$ 120.00$ 120.00$ 44 Remove/Relocate Sign w/Post 4 EA $500.00 2,000.00$ 445.00$ 1,780.00$ 300.00$ 1,200.00$ BASE BID TOTAL 2,552,797.00$ 2,545,248.00$ 2,681,400.00$ I hereby certify that the above truly and accurately represents bids received for this project on July 28, 2026 Daniel Jones, Senior Project Engineer N/A Y Y Rieth Riley Construction Co., Inc. Addendum #2 N/A Addendum #1 Y Milestone Contractors, L.P. Non-Collusion Affadavit Y Enginner Estimate Page 1 of 1 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 7/29/2026 Name Dan Jones Department DPW BPW Date 8/11/2026 Phone Extension 9245 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 2026 Contractor Paving Round 4 Project Number 126-044: PROJ 737 Funding Source Funds 324, 408, and 429 Account No. PR-48607Amount $2,545,248.00 Terms of Contract Purpose/Description Award bid for the 2026 Contractor Paving Round 4 project. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: Michael Szymanski Milestone Contractors, L.P.