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Home My WebLink About07282026 BPW Meeting Minutes - FinalAGENDA REVIEW SESSION JULY 23, 2026 168 The Agenda Review Session of the Board of Public Works was convened at 10:32 a.m. on, 2026, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Murray Miller, Breana Micou, Abigail Magas and Board Attorney Michael Schmidt present. The Board of Public Works Clerk, Hillary R. Horvath, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. Caitlyn Wyant, Engineering, shared with the Board item 8E: Amendment No. 1 to Professional Services Agreement – Jones Petrie Rafinski Corp. – Project No. 119-047. Wyant explained to the Board that the project had begun in 2019 and had gotten dropped soon afterwards due to a lack of funding. In 2024, the project was resumed with 90% design, but the initial contract did not include record drawings. The price included in the amendment to the Professional Services Agreement is intended to cover the cost of the contractor’s record drawings. Board Attorney Michael Schmidt shared with the Board item 7A: 2024 Lead Service Line and Main Replacements Southeast Zone – Project No. 123-069B. The agenda listed the project completion affidavit as tabled, but Attorney Schmidt clarified that the project would be revisited in 2027. Rather than continuously tabling the project each meeting, he suggested that at the following meeting, he would motion to withdraw the project until further notice. PRIVILEGE OF THE FLOOR ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:38 a.m. BOARD OF PUBLIC WORKS _________________________________ Elizabeth A. Maradik, President _________________________________ Joseph R. Molnar, Vice President _________________________________ Murray L. Miller, Member _________________________________ Breana N. Micou, Member _________________________________ Abigail E. Magas, Member REGULAR MEETING JULY 28, 2026 The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, July 28, 2026, by Board President Elizabeth A. Maradik in the 4th Floor Public Meeting Room, Council Chambers of the City Hall Building, 215 S. Martin Luther King Jr. Blvd., Suite 400., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Board Clerk Hillary R. Horvath confirmed the presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Murray Miller, Breana Micou, Abigail Magas and Board Attorney Michael Schmidt, with a roll call. President Maradik reminded virtual attendees to mute their microphones and turn off their August 11, 2026 REGULAR MEETING JULY 28, 2026 169 cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the minutes for the Agenda Review Session and Regular Meetings of the Board held on July 9, 2026, and July 14, 2026, were approved. OPENING OF BIDS – 2026 CONTRACTOR PAVING ROUND 4 – PROJECT NO. 126-044 (PR-00048607) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: MILESTONE CONTRACTORS L.P. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com, epillipow@milestonelp.com Bid was signed by Lynn Bauer Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendum Acknowledgements received. BID: Bid Total $2,545,248 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 hgritton@rieth-rileyc.com Bid was signed by Jacob Kwilasz Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendum Acknowledgements received. BID: Bid Total $2,681,400 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works for review and recommendation. OPENING OF BIDS – HEARTWOOD COMMONS TIF PROJECT – PROJECT NO. 126- 013B (PR-0047578) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: NO BIDS Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works for review and recommendation. OPENING OF BIDS – SPEC D – 2026 OR NEWER ALL WHEEL DRIVE POLICE VEHICLES – (PR-0004646) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: REGULAR MEETING JULY 28, 2026 170 BOB MAXEY FORD 1833 E. Jefferson Ave. Detroit, MI 48207 Frank.kurta20@gmail.com Bid was signed by Frank Kurta Non-Collusion, Non-Discrimination Affidavit Form was completed. Indiana Local Business Preference Claim submitted Cashier’s Check was submitted BID: Description Year/Make/Model Unit Price Police Interceptor Utility 2027/FORD $46,755 Estimated number of days for delivery from award date. 80-110 Days ONE NATION DISTRIBUTION LLC 800 Main St., PO Box 69 Volant, PA 16156 abby@1ngov.com; ryan@1ndl.com Bid was signed by Ryan Saari Non-Collusion, Non-Discrimination Affidavit Form was completed. Indiana Local Business Preference Claim submitted Cashier’s Check was not submitted BID: Description Year/Make/Model Unit Price Dodge Durango Pursuit 2026 $58,989 Estimated number of days for delivery from award date. 30 Days MICHIANA CHRYSLER, DODGE, JEEP, RAM 120 W. McKinley Ave. Mishawaka, IN 46545 dannyg@michianacdjr.com Bid was signed by Danny Galeziewski Non-Collusion, Non-Discrimination Affidavit Form was completed. Indiana Local Business Preference Claim submitted Cashier’s Check was submitted BID: Description Year/Make/Model Unit Price Durango Pursuit AWD 2027 $42,790 Estimated number of days for delivery from award date. 90-120 Days Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works and SBPD for review and recommendation. OPENING OF BIDS – SPEC E -2026 PD UPFIT EQUIPMENT – (PR-00048665) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: TELE-RAD, INC. 511 E. 8th St. Holland, MI 49423 Mitch_kooyers@tele-rad.com Bid was signed by Mitch Kooyers Non-Collusion, Non-Discrimination Affidavit Form was completed. REGULAR MEETING JULY 28, 2026 171 Indiana Local Business Preference Claim submitted Cashier’s Check or Bid Bond was not submitted BID: Description Unit Price Spec E – SBPD Upfit Equipment $306,555.45 Estimated number of days for delivery from award date. 56 Days MOVE OVER OUTFITTERS 3546 Brady Ln. Lafayette, IN 47909 steve@moveoveroutfitters.com Bid was signed by Stephen Lockard Non-Collusion, Non-Discrimination Affidavit Form was completed. Indiana Local Business Preference Claim submitted Bid Bond was submitted BID: Description Unit Price Spec E - SBPD Upfit Equipment $308,614.38 Estimated number of days for delivery from award date. 6-8 Weeks STATEWIDE EMERGENCY PRODUCTS 1108 West Main Street Van Wert, OH 45891 tom@statewideford.com Bid was signed by Tom White Non-Collusion, Non-Discrimination Affidavit Form was completed. Indiana Local Business Preference Claim submitted Cashier’s Check was submitted BID: Description Unit Price Spec E - SBPD Upfit Equipment $309,937 Estimated number of days for delivery from award date. 60-90 Days Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works and SBPD for review and recommendation. AWARD BID AND APPROVE CONTRACT – 2026 CONTRACTOR PAVING ROUND 3 – PROJECT NO. 126-034 (PR-00048606) Dan Jones, Engineering, advised the Board that on July 14, 2026, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Jones recommended that the Board award the contract to the lowest responsive and responsible bidder, Rieth Riley Construction Co., Inc., in the amount of $2,136,959. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD BID AND APPROVE CONTRACT – WALKER FIELD RESTROOM BUILDING – PROJECT NO. 125-024 (PR-00048606) Zak Tebell, Engineering, advised the Board that on July 14, 2026, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Tebell recommended that the Board award the contract to the lowest responsive and responsible bidder, Majority Builders, Inc., in the amount of $686,737, base bid plus alternate 1. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be REGULAR MEETING JULY 28, 2026 172 awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – 2026 BRICK SPOT REPAIR – PROJECT NO. 126-029 (PR-00048993) Lidya Abreha, Engineering, advised the Board that on July 14, 2026, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Abreha recommended that the Board award the contract to the lowest responsive and responsible quoter, Acorn Landscaping, LLC, in the amount of $149,265. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – STUDEBAKER NATIONAL MUSEUM HVAC – EQUIPMENT REPLACEMENT(A) – PROJECT NO. 125-079 (PR- 00048637) Nifemi Oluwatomini, Engineering, advised the Board that on July 14, 2026, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Oluwatomini recommended that the Board award the contract to the lowest responsive and responsible quoter, Edward J. White, in the amount of $79,695. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – STUDEBAKER NATIONAL MUSEUM HVAC – BUILDING CONTROL SYSTEM (B) – PROJECT NO. 125-079 (PR- 00048637) Nifemi Oluwatomini, Engineering advised the Board that on July 14, 2026, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Oluwatomini recommended that the Board award the contract to the lowest responsive and responsible quoter, OJS Building Services, in the amount of $207,980, Base Bid. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. TABLED - AWARD QUOTATION AND APPROVE CONTRACT – MAIN STREET VIADUCT BEAUTIFICATION – PROJECT NO. 126-028 (PR-00047826) Nifemi Oluwatomini, Engineering advised the Board that on July 14, 2026, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Oluwatomini recommended that the Board award the contract to the lowest responsive and responsible quoter, Acorn Landscaping, LLC, in the amount of $48,600. After consideration, VP Molnar made a motion that the quotation be tabled until further notice. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – LEIGHTON BUILDING 2ND FLOOR SLAB INFILL – PROJECT NO. 125-055E (PR-00048994) Lidya Abreha, Engineering, advised the Board that on July 14, 2026, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Abreha recommended that the Board award the contract to the lowest responsive and responsible quoter, Ancon Construction, in the amount of $26,850. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – THE POINTE AT RIVERWALK – RETAINING WALL MATERIALS – PROJECT NO. 124-069H (PR-00048970) Caitlin Wyant, Engineering, advised the Board that on July 14, 2026, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Wyant recommended that the Board award the contract to the lowest responsive and responsible quoter, Kuert Outdoor Living, in the amount of $24,890.93. Therefore, VP REGULAR MEETING JULY 28, 2026 173 Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. TABLED - APPROVE CHANGE ORDER NO. 2 – DYLAN DR. LIGHTING IMPROVEMENTS – PROJECT NO. 119-047 (PO-0041225 President Maradik advised that Caitlin Wyant, Engineering has submitted change order number 2 on behalf of Michiana Contracting, indicating the contract amount be increased by $120,434.02 for a new contract sum, including this change order, in the amount of $475,868.94. This change order is still under review and discussion, Ms. Wyant asked that the above change order be tabled until further notice. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was Tabled. APPROVE CHANGE ORDER NO. 3 (FINAL) AND PROJECT COMPLETION AFFIDAVIT – 2025 CCMG – PROJECT NO. 125-004A (PO-0038604) President Maradik advised that Kyle Ludlow, Engineering, has submitted change order number 3 (final) on behalf of Milestone Contractors, L.P., indicating the contract amount be decreased by $65,434.81 for a new contract sum, including this change order, of $2,120,719.96. Also submitted was the project completion affidavit indicating this new final cost of $2,120,719.96. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, change order number 3 (final) and the project completion affidavit were approved. APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT – WALL ST. & GREENLAWN AVE. IMPROVEMENTS – PROJECT NO. 124-023B (PO- 0038191) President Maradik advised that Kyle Ludlow, Engineering, has submitted change order number 2 (final) on behalf of Selge Construction Co., Inc., indicating the contract amount be decreased by $42,498.72 for a new contract sum, including this change order, of $2,644,434.44. Also submitted was the project completion affidavit indicating this new final cost of $2,644,434.44. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, change order number 2 (final) and the project completion affidavit were approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT – 2025 CONTRACTOR PAVING ROUND 2 – PROJECT NO. 125-034 (PO-0039382) President Maradik advised that Kyle Ludlow, Engineering, has submitted change order number 2 (final) on behalf of Rieth-Riley Construction Co., Inc., indicating the contract amount be decreased by $170,976.08 for a new contract sum, including this change order, of $2,025,416.02. Also submitted was the project completion affidavit indicating this new final cost of $2,025,416.02. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, change order number 2 (final) and the project completion affidavit were approved. WITHDRAWN - APPROVE PROJECT COMPLETION AFFIDAVIT – 2024 LEAD SERVICE LINE AND MAIN REPLACEMENTS SOUTHEAST ZONE – PROJECT NO. 123-069B (State Revolving Fund) President Maradik advised that Rebecca Plantz, Engineering, has submitted the project completion affidavit on behalf of Selge Construction Co., Inc., for the above referenced project, be tabled and withdrawn. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was withdrawn. APPROVE PROJECT COMPLETION AFFIDAVIT – MISHAWAKA AVE. STREETSCAPE – PROJECT NO. 121-072 (PO-0036730) President Maradik advised that Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of Milestone Contractors, L.P., for the above referenced project, indicating a final cost of $3,961,022.96. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved. REGULAR MEETING JULY 28, 2026 174 APPROVE PROJECT COMPLETION AFFIDAVIT – CLEANUP OF SOUTH BEND RANGE – PROJECT NO. 125-020AR (PO-0040371) President Maradik advised that Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of Indiana Earth, Inc., for the above referenced project, indicating a final cost of $619,244. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT – SORIN PARK PLAYGROUND – PROJECT NO. 125-076 (PO-0042044) President Maradik advised that Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of Ann Bernard Construction LLC, for the above referenced project, indicating a final cost of $28,040. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following agreements/contracts/proposals/addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second Access Agreement Housing Authority of South Bend Agreement to Allow City Staff Access the Housing Authority’s Property to Complete Construction Associated with the Western Ave. Transformation District, Project No. 125-047 N/A Molnar/Miller Amendment No. 2 to Owner- Engineer Agreement Nexus Center Elevators Additional Mechanical, Electrical, and Plumbing Design for the Nexus Center Elevator Project, Project No. 125-016 $20,000 (PR- 00040873) Molnar/Miller Professional Services Agreement Alliance Architecture, Inc. 100% Design of the South Bend Bike Garage Bathroom Project including Construction Administration and ADA Ramp Design for the Third-Floor Skyway $20,000 (PR- 00049203) Molnar/Miller Agreement and Conflict Disclosure Form Rides2U Subsidized Transportation Benefits to eligible Participants through its Commuters Trust Program from August 1, 2026, through August 1, 2028 $28,000 Molnar/Miller Amendment No. 1 to Professional Services Agreement Jones Petrie Rafinski Corp Amendment to Include Record Drawings at the Completion of Work for the Dylan Dr. Lighting Improvements, Project No. 119-047 $2,250 (PO- 0034493) Molnar/Miller APPROVAL OF LICENSE AND PERMIT APPLICATIONS The following license and permit applications were presented for approval: Applicant Description Date/Time Location Motion Carried REGULAR MEETING JULY 28, 2026 175 Fallen Officer Scholarship Ride Street Closure for Special Event August 8, 2026/12:00 p.m. to 5:00 p.m. Brief Traffic Interruptions as Riders leave the South Bend Police Department and end up at FOP 36 Grounds Molnar/Miller Lake Reunion 2026 Street Closure for Special Event August 8, 2026/10:00 a.m. to 6:00 p.m. Washington St. between Falcon St. to Dundee St. Molnar/Miller Back to School Rally Street Closure for Special Event August 8, 2026/8:30 a.m. to 2:00 p.m. Orange St. between Adams St. and Birdsell St. Molnar/Miller Helene’s 70 Birthday Ratify Street Closure for Special Event July 25, 2026/ 4:00 p.m. to10:00 p.m. N. Sheridan St. between Elwood Ave. and St. John’s Way Molnar/Miller Macedonia Block Party Ratify Street Closure for Special Event July 25, 2026/ 12:00 p.m. to 6:00 p.m. N. Olive St. between W. Hamilton St. and Marquette Blvd. Molnar/Miller Rachael T. Massage & Essential Oils Massage Establishment License Renewal 616 E. Colfax Ave. Molnar/Miller APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following traffic control device request was approved: NEW INSTALLATION: Accessible Parking Space Sign LOCATION(s): 525 E. Oakside St. 1634 N. Olive St. REMARKS: All Criteria Met NEW INSTALLATION: Deaf Child Sign LOCATION(s): 1913 Swygart Ave. 1634 N. Olive St. REMARKS: All Criteria Met REMOVALS: Deaf Child Sign LOCATION(s): 515 Harrison Ave. 1333 Helmen Dr. REMARKS: All Criteria Met RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date JDH Contracting Inc. Excavation Released July 28, 2026 Everstream GLC Holding Company LLC Excavation Released April 16, 2026 Homeworks Construction Occupancy Released August 24, 2026 REGULAR MEETING JULY 28, 2026 176 VP Molnar made a motion that the bond’s approval and/or release as outlined above be ratified. Mr. Miller seconded the motion, which carried by roll call. PRIVILEGE OF THE FLOOR ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 9:56. BOARD OF PUBLIC WORKS _________________________________ Elizabeth A. Maradik, President _________________________________ Joseph R. Molnar, Vice President _________________________________ Murray L. Miller, Member _________________________________ Breana N. Micou, Member _________________________________ Abigail E. Magas, Member