HomeMy WebLinkAbout07/09/13 Board of Public Works AgendaCITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
MEETING
July 9, 2013 — 9:30 a.m.
Location: 1308 County -City Building
South Bend, Indiana 46601
1. PUBLIC HEARING AND RESOLUTION
A. Description: Public Hearing Regarding Resolution No. 40 -2013 - Disposition of
Real Properties Located at 4212 Fellows Street and 4224 Fellows Street, South
Bend, Indiana
B. Resolution No.41 -2013 — A Resolution of the Board of Public Works of the City
of South Bend, Indiana, Making a Recommendation Regarding the Disposition of
Real Properties Located at 4212 Fellows Street and 4224 Fellows Street, South
Bend, Indiana
2. REVIEW OF MINUTES
A. Agenda Review Session: June 20, 2013; Regular Meeting: June 25, 2013
3. OPENING OF BIDS
A. South Bend Fire Department Training Facility — Project No. 111 -017
1. Table until July 16, 2013
2. Funding: EMS Capital (288.0902.422.31.06)
B. One (1), or More, 2013 or Newer Jet RodderNacuum Machine with Cab and
Chassis
1. Funding: 2013 Sewer Department Capital Budget (642.0621.415.43.02)
C. Street Sweeping Debris Disposal — Project No. 113 -020
1. Funding: Sewers (641.0621.792.36.10)
4. OPENING OF PROPOSALS
A. Management and Marketing of the City of South Bend Organic Resources
Facility
1. Funding: Organic Resources
5. AWARD BIDS AND APPROVE CONTRACT
A. One (1), 2013 or Newer Mid -Size Four -Door Sedan Automobile
1. Company: Jordan Motors, Inc.
2. Amount: $19,490
3. Funding: 2013 Fire Department Capital EMS Budget (288.0902.422.43.02)
B. Janitorial Supplies
1. Combanies:
Companv
Sections
Item s
Kabelin
Section 1 Chemicals
18, 22, 24 -26, 28 -31
Section 2 Supplies
46, 49, 52 -55, 57, 73, 74
Section 4 Liners
87
Sanco
Section 2 Supplies
67,68
Section 3 Paper
78,79
GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL
Page 1
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
MEETING
July 9, 2013 — 9:30 a.m.
Location: 1308 County -City Building
South Bend, Indiana 46601
Central Poly
Section 3 Paper
75, 80, 82
1.
Section 4 Liners
89
All American Poly
Section 4 Liners
83, 84, 85, 86
South Bend
Chemical
Section 2 Supplies
35, 37 -39, 56, 58, 60
Revised Contract Amount: $2,640,365.26
Section 4 Liners
88
HP Products
Sectionl Chemicals
1 -17, 19 -21, 23, 27, 32 -34
2.
Section 2 Supplies
36, 40 -45, 47, 48, 50, 51, 59, 61 -66, 69- 71
Increase Amount: $2,750
Section 3 Paper
76, 77, 81
2. Amounts: Unit Prices
3. Funding: User Departments
6. CHANGE ORDERS
A. East
Bank Sewer Separation, Phase 4 — Project No. 112 -041
1.
Company: Selge Construction Co., Inc.
2.
Change Order No.: 1
3.
Increase Amount: $24,295; Four Day Extension
4.
Percent of Increase: .93%
5.
Revised Contract Amount: $2,640,365.26
6.
Funding: 2012 Sewer Bond (661.0621.415.42.05)
B. Memorial Hospital Fagade —Project No. 112 -018
1.
Company: Holladay Construction Group
2.
Change Order No. 5
3.
Increase Amount: $2,750
4.
Percent of Increase: 0.32%
5.
Revised Contract Amount: $872,720
6.
Funding: Medical TIF (426.1050.460.42.02)
7. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT
A. Ignition Park Lot 4 Site Improvements — Project No. 112 -025A
1.
Company: C &E Excavating, Inc.
2.
Change Order No.: 1 (Final)
3.
Decrease Amount: ($9,627.76)
4.
Percent of Decrease: (7.27 %)
5.
Total Percent of Change: (7.27 %)
6.
Revised Contract Amount: $122,789.09
7.
Funding: AEDA TIF (324.1050.460.42.02)
8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET
A. Abandoned Vehicles
GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL
Page 2
9. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA
A. Agreement — Historic Preservation Commission
1. Description: Annual Support — Surveying, Data Collection, Education, and
Review of Federally Funded Projects
2. Amount: $25,000
3. Funding: EDIT (408.1001.460.39.30) (DGN121)
B. Amendment to Contract — Housing Development Corporation
1. Description: REWARD (Homebuyer's Assistance) — Extend Obligation
Period an Additional Six (6) Months — No Additional Funding
2. Funding: CDBG (212.1021.460.81.07) (CD 11 -8107)
C. Agreement — St. Joseph County Drainage Board
1. Description: City's Share of Kankakee Ditch Maintenance from New Energy
and the City's Storm Drain Outfall
2. Amount: $20,000
3. Funding: Loss Recovery Fund (227.0401.415.31.06)
D. Agreement Extension — Herrman & Goetz, Inc.
1. Description: Electrician Services for Water Works — Extend Contract through
2014
2. Amount: $9,000
3. Funding: Water Works Operations (620.0640.602.31.06)
E. Assignment Agreement — United Federal Credit Union
1. Description: City to Assign the Indemnity Rights in the EIA with Union
Station Technologies to United Federal Credit Union
2. Request to Table
F. Special Purchase — Digital Ally
1. Description: Sole Source, Eighteen Digital Ally DVM500 Plus In -Car Video
Cameras and Monitoring Software Compatible with Current Equipment for
New Police Vehicles
2. Amount: $87,815
3. Funding: Justice Assistance Grant
10. LICENSES AND PERMITS
A. Block Party — Non - Residential
1. Applicant: Downtown South Bend, Inc.
a) Event: Art Beat
b) Location: Michigan Street from Colfax Avenue to Wayne Street;
Washington Street from Teacher's Credit Union to St. Joseph Street;
Jefferson Boulevard from Leighton Garage Entrance to St. Joseph Street
c) Date /Time: August 17, 2013; 7:00 a.m. to 8:00 p.m.
GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL
Page 3
d) See Comment: Police Department has no objection provided all businesses
are made aware of the closings.
B. Permit — Sidewalk Sale
1. Applicant: North Systems Technology
a) Location: 321 South Main Street
b) Dates /Times: Mondays through Saturdays; 12:00 p.m. to 6:00 p.m.
c) Description: Sale of Computers, Tools, Furniture, Etc.
d) See Comments: Traffic and Lighting
C. Permit — Operation of Long Combination Vehicles To and From the Toll Road
1. Company: Old Dominion Freight Lines, Inc.
a) Route: William Richardson Dr. to Ralph Jones Dr., West to Cleveland
Rd., South to St. Joseph Valley Pkwy. to Toll Road Exit 72, South Bend
West Gate and Reverse
D. Easement Release
1. Description: Release of City's Easement for Alley Vacation in the New Fire
Training Facility Area Bounded by Sample St., High St., and Penn Central RR
a) Subject to Confirmation of Utilities Release
E. Alley Vacation
1. Applicant: John Bogdafarcan - 424 Frances, LLC
2. Location: East /West Alley between Cedar Street and Madison Street, West
from Eddy Street to the North/South Alley
3. Purpose: Redevelop Site; Change Entrance to Cedar Street
4. Previously Tabled by Board of Works for Site Plan and Proof of Ownership of
Property
11. CLAIMS
12. PRIVILEGE OF THE FLOOR
13. ADJOURNMENT
NOTICE
FOR HEARING AND SIGHT IMPAIRED PERSONS
Auxiliary Aid or Other Services are Available upon Request at No Charge.
Please Give Reasonable Advance Request when Possible.
GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL
Page 4