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HomeMy WebLinkAbout08-30-76 Council Special Meeting Minutes1 VC 7C SPECIAL MEETING AUGUST 30, 1976 Be it remmebered that the Common Council of the City of South Bend met in the Council Chambers of the County -City Building on Monday, August 30, 1976, at 4 :00 p.m., Council President Parent presiding. The meeting was called to order and the Pledge to the Flag was given. ROLL CALL PRESENT: Council Members Serge, Szymkowiak, Miller, Taylor, Kopczynski, Adams, Dombrowski, Horvath and Parent ABSENT: None Council President Parent announced that since this was a special meeting, the Council would not follow the Agenda as presented for this meeting. Council Member Taylor made a motion to resolve into the Committee of the Whole, seconded by Counc Member Adams. The motion carried. COMMITTEE OF THE WHOLE Be it remembered that the Common Council of the City of South Bend met in the Committee of the Whole on Monday, August 30, 1976, at 4:12 p.m., with nine members present. ORDINANCE AN ORDINANCE APPROPRIATING MONEYS FOR THE PURPOSE OF DEFRAYING THE EXPENSES OF THE SEVERAL DEPARTMENTS OF THE CITY GOVERNMENT OF THE.CITY OF SOUTH BEND, INDIANA, FOR THE FISCAL YEAR BEGINNING, JANUARY 1, 1977, AND ENDING DECEMBER 31, 1977, INCLUDING ALL OUT - STANDING CLAIMS AND OBLIGATIONS, AND FIXING A TIME WHEN THE SAME SHALL TAKE EFFECT. This being the time heretofore set for public hearing on the above ordinance, proponents and op- ponents were given an opportunity to be heard. Mayor Peter J. Nemeth made the presentation for the ordinance. He discussed the budget as well as the frozen tax rate. He said it was impossibl to continue improving the City services and at the same time cut the tax rate, so it was up to the Council to determine where the emphasis should be placed in the 1977 budget. Council President Parent indicated he thought the procedure should be changed concerning the way the budget is presented to the-Council. He said he thought the Council should review all budget material submitted from the start. He indicated that in this way the Council would have com p let "background and know the priorities of each department. He commended every one who worked on thy` budget. Council President Parent then read a list of amendments to the ordinance, as follows: 02 Controller 03 City Clerk Line Item 242 Legal Notices 252 Equipment Repair 213 Travel 252 Equipment Repair 370 Other Supplies cut $500 to $4,500 cut $200 to $1,000 cut $200 to $500 cut $100 to $350 cut $200 to $1,200 SPECIAL MEETING AUGUST 30, 1976 COMMITTEE OF THE WHOLE MEETING 05 City Attorney 11 City Engineer 16 Fire Department 20 Studebaker Historical Collection 48 Enviromental Control 92 Vehicle Maintenance 97 Mayor's Action Center 23 Bureau of Streets 28 Human Rights 08 Fire Pension 09 Police Pension 24 Park Department 08 Board of Works 23 Street Department 02 Controller 93 Building Maintenance CONTINUED) Line Item 213 Travel 721 Furniture & Fixtures 725 Office Equipment 430 Repair Parts 213 Travel 213 Travel 09 Salaries & Wages 324 Other Garage & Motor 430 Repair Parts 213 Travel 363 Office Supplies 213 Travel 370 Other Supplies 722 Motor Equipment 213 Travel 361 Official Records 532 Pensions Personnel Current Year 532 Pensions Personnel Current Year 221 Electric Current 222 Gas 722 Motor Equipment 520 Rents cut $500 to $1,000 cut $200 to $400 cut $1,500 to $2,600 cut $5,000 to 11,000 cut $100 to $200 cut $200 to $800 cut $7,925 (position will be funded by CETA) cut $5,000 to $55,000 cut $5,000 to $55,000 cut $450 to $50 cut $150 to $50 cut $100 to $900 cut $1,000 to $26,000 cut $10,000 to $140,000 cut $100 to $700 cut $100 to $500 cut $323,153 to $191,407 cut $90,000 to $96,848 cut $4,000 to $86,000 cut $1,000 to $57,000 cut $35,000 (recommend the Park Department come before the Counc with a request for Revenue Shari Funds) cut $105,000 to $304,220 (recommend rent for County -City Bldg., be cut out of Board of Works and left in COIF) Recommend gasoline, diesel fuel and insurance be paid through the MVH Fund. There will be a total of $76,000 cut. 510 Insurance 321 Gasoline cut $38,000 to $120,000 cut $38,000 to $187,000 He said that this brings the total cut from the budget to $662,078. He said we have a frozen tax rate of 4.965 and the new rate of 4.953 is slightly lower from the frozen rate. Council President Parent made a motion to amend the ordinance in aoccordance with the amendments h just read, seconded by Council Member Taylor. Mr. Gene Evans, Executive Secretary of the Civic Planning Association, discussed frozen tax rates and indicated the maximum that could be set for 1977 was 4.937. Council Member Miller indicated the Council was under that figure. Mr. Evans discussed travel in the General Fund and individual funds which this year totals $40,545 or an increase of $2,700. He said thattravel costs in genera are not understood by many taxpayers and the Civic Planning Association believes it would be helpf if the result of the trip could be made known publicly. Mr. Evans asked Mr. Mullen, City Controll if the total employees would increase or reduce in 1977. Mr. Mullen indicated there would be a reduction of one. Mr. Evans asked Mr. Bunner, City Attorney why he needed an additional deputy. Mr. Brunner indicated it would be for the area of housing enforcement. He then asked Mr. Brunner if the increase in his furniture budget was for the additional attorney. Mr. Brunner indicated it was for the new deputy and more furniture was needed in the department. Mr. Evans asked if the City had a stockpile of furniture. Mr. Brunner indicated that apparently the City had such a stockpile and perhaps they could find something there. Mr. Mullen, City Controller, indicated that they plan to have all the City's furniture on computer within the next five weeks. Mr. Evans asked how many CETA employees were in the 1977 budget. Mr. Mullen indicated in 1976 there was 104 to-106 and that number will be constant in 1977. Mr. Evans asked if the City was expected to assume responsibility when the funding is phased out. Mr. Mullen indicated they were attempting t incorporate CETA into the City payroll. Mr. Evans asked Mr. Mullen what rent was being paid in the 520 account. Mr. Mullen indicated that was the rent paid to School City for data processing. Mr. Evans asked what Refunds, Awards and Indemnities were. Mr. Mullen indicated these are the legal suits against the City. Mr. Evans questioned Mr. Mullen about the group insurance and liability insurance as to the amounts and the procedure for securing a carrier. Mr. Evans indicated the Council budget did not carry an item 274 and he thought that it should be- cause $13,000 was transferred into that account for legal services, and he wondered what the legal expenses have been to date. Council President Parent indicated the contract was for $1,000 a mont for a minimum of twenty hours per week. He said it averages to slightly over twenty hours, but that was the rate they were paying the attorney. He said it was proposed at $15,000 and discussio have revolved around $1,000 per month for the attorney, $1,000 additional for any Council Member w wanted to consult another attorney, and the other $2,000 would be for such expenses as long dis tance calls, and secretarial work done by the firm's secretary. Mr. Evans asked if the $1,000 pai to the attorney didn't cover secretarial expense. $I .1 s SPECIAL MEETING AUGUST 30 1976 COMMITTEE OF THE WHOLE MEETING (CONTINUED) Council President Parent indicated it did not. Mr. Evans questioned the Council concerning travE expense. Council President Parent indicated there was car allowance for any Council Member who wished to claim it, and $6,000 in the travel account was mainly for the Council Members to atter the National League of Cities annual convention. He indicated that many Council Members do not utilize this expense. He then questioned Mr. Mullen concerning rents in the 520 account; number of inspectors in the Building Permits Department; the addition of a sub- standard building director; an error being made in the number of lieutenants on the Police Department, as well as what motor equipment they plan to purchase in 1977. He questioned the clothing allowance for the Fire Deparment, as well as the $8,000 budgeted for radio equipment. He questioned "Other Contractuals" in the Traffic and Lighting; Household, Laundry, Cleaning in Vehicle Maintenance, as well as Garage and Main- tenance Tools; $3,000 increase in Equipment Reapir for Building Maintenance; three new positions in the Park Department, as well as legal services; Account 260 "Other Contractuals", and 370 "Other Supplies" in the Street Department budget. He also asked for an explanation of CCIF. All of his questions were satisfactorily answered. Council President Parent said he would like to indlude in his original motion a cut of $500 in account 213 Travel for Human Resources. Council Member Miller asked if he would also increase the fire pension cut by $650 to $323,803 to make it even figures. Council President Parent said he would make this a part of his motion, Council Member Miller seconded. The motion to amend the ordinance carried. Council President Parent made a motion to recess, and to reconvene at 7:00 p.m., seconded by Council Member Dombrowski. The motion carried and the meeting was recessed at 5:45 p.m., and reconvened at 7:06 p.m. Mr. Peter Mullen, City Controller, read the amended budget totals as follows: 02 Controller $904,313 Board of Works 08 $1,041,956 03 City Clerk 43,204 City Engineer 11 179,628 04 Human Resources 23,286 Fire Department 16 3,651,377 05 City Attorney 71,261 Studebaker Collection 20 8,526 48 Enviromental Control $87,901 92 Vehicle Maintenance $429,421 93 Building Maintenance 342,552 97 Mayor's Action Center 16,222 Page 30A - Grand Totals - General Fund Services Services Personal Contractual Supplies Material $8,605,147 $1,281,576 365,325 108,035 TOTAL GENERAL FUND $11,873,432 24 Park Department $2,405,734, 23 Bureau of Streets Z, 503087- 28 Human Rights 58,079 25 Fire Pension 1,166,872 26 Police Pension 910,570 Current Current Charges Obligations Properties 689,753 539,636 283,960 Council President Parent made a motion to accept these amended budget totals, seconded by Counci Member Kopczynski. The motion carried. Council President Parent made a motion that this ordinance be recommended favorably to the Counci as amended, seconded by Council Member Szymkowiak. The motion carried. ORDINANCE AN ORDINANCE LEVYING TAXES AND FIXING THE RATE OF TAXATION FOR THE PURPOSE OF RAISING REVENUE TO MEET THE NECESSARY EXPENSE FOR THE FISCAL YEAR ENDING DECEMBER 31, 1977. This being the time heretofore set for public hearing on the above ordinance, proponents and op- ponents were given an opportunity to be heard. Mr. Peter Mullen, City Controller, made the pre- sentation for the ordinance. He asked that the ordinance be amended as follows: Page 50 - 1977 Tax Computations & Miscellaneous Park Motor Vehicle Human Fire Police Corporation General Maintenance Highway Rights Pension Pension Line 1. $11,873,432 $2,405,734 $1,507,087 $58,079 $1,169,747 $910,570 Line 5. 19,310,272 3,865,509 2,354,799 $126,050 1,694,747 $1,440,570 Line 10. 9,488,087 1, 858,938 51,453 817,700 668,551 Line 11. 1,913 1,102 231 2,820 129 PROPOSED RATE 3.250 .637 .281 .229 Line 12. 9,490,800 1,860,040 820,520 668,680 4PFC'TAT MFFTTNC' AUGUST 30, 1976 COMMITTEE OF THE WHOLE MEETING (CONTINUED) Page 55 Proposed Levies Levy on Amount to be Property Raised Corporation General 3.2500 $9,490,000 Park Maintenance .6370 1,860,040 Firemen's Pension .2810 820,520 Policemen's Pension .2290 668,680 TOTALS 4.9537 14,464,604 Page 56 - Comparative Statement of Tax Rates and Valuations Corporation General 3.2500 Human Rights .0177 Park Maintenance .6370 Firemen's Pension .2810 Policemen's Pension .2290 TOTAL 4.9537 Page 57 - Ordinance of Tax Levies For CORPORATION GENERAL FUND, The sum of 3.2500 dollars on each one hundred dollars of Taxable Property. For PARK MAINTENANCE FUND, the sum of 0.6370 dollars on each one hundred dollars of Taxable Property. For FIREMEN'S PENSION FUND, The sum of 0.2810 dollars on each one hundred dollars of Taxable Property. For POLICEMEN "S PENSION FUND, The sum of 0.2290 dollars on each one hundred dollars of Taxable Property. Council President Parent made a motion to amend the ordinance in accordance with the request of the administration, seconded by Council Member Adams. The motion carried. Council President Parent made a motion to recommend the ordinance favorably to the Council, as amended, seconded by Council Member Dombrowski. The motion carried. There being no further business to come before the Committee of the Whole, Council Member Kopczyr made a motion to rise and report to the Council, seconded by Council Member Adams. The motion. carried. ATTEST: y Cler REGULAR MEETING - RECONVENED ATTEST: Chairman Be it remembered that the regular meeting of the Common Council of the City of South Bend recon- vened in the Council Chambers at 7:26 p.m., Council President Parent presiding, and nine members present. REPORT FROM THE COMMITTEE OF THE WHOLE Council Member Dombrowski made a motion to waive the reading of the report of the Committee of the Whole, seconded by Council Member Taylor. The motion carried by a roll call vote of nine aye (Council Members Serge, Szymkowiak, Miller, Taylor, Kopczynski, Adams, Dombrowski, Horvath and Parent) . ORDINANCES, SECOND READING ORDINANCE NO. 6016 -76 AN ORDINANCE APPROPRIATING MONEYS FOR THE PURPOSE OF DEFRAYING THE EXPENSES OF THE SEVERAL DEPARTMENTS OF THE CITY GOVERNMENT OF THE CITY OF SOUTH BEND, INDIANA, FOR THE FISCAL YEAR BEGINNING, JANUARY 1, 1977, AND ENDING DECEMBER 31, 1977, INCLUDING ALL OUT- STANDING CLAIMS AND OBLIGATIONS, AND FIXING A TIME WHEN THE SAME SHALL TAKE EFFECT. This ordinance had second reading. Council Member Taylor made a motion to amend the ordinance, as amended in the Committee of the Whole, seconded by Council Member Adams. The motion carried. Council Member Taylor made a motion to pass the ordinance, as amended, seconded by Council Membe Kopczynski. The ordinance passed on a roll call vote of nine ayes (Council Members Serge, Szymk Miller, Taylor, Kopczynski, Adams, Dombrowski, Horvath and Parent). ;ki iak, SPECIAL MEETING_ REGULAR MEETING RECONVENED ORDINANCE NO. 6017 -76 AN ORDINANCE LEVYING TAXES AND FIXING THE RATE OF TAXATION FOR THE PURPOSE OF RAISING REVENUE TO MEET THE NECESSARY EXPENSE FOR THE FISCAL YEAR ENDING DECEMBER 31, 1977. This ordinance had second reading. Council Member Taylor made a motion to amend the ordinance, as amended in the Committee of the Whole, seconded by Council Member Kopczynski. The motion carried. Council Member Taylor made a motion to pass the ordinance, as amended, seconded by Council Member Adams. The ordinance passed by a roll call vote of nine ayes (Council Members Serge, Szymkowiak, Miller, Taylor, Kopczynski, Adams, Dombrowski, Horvath and Parent). Council President Parent thanked all the members of the administration for their help on this budget. There being no further business to come before the Council, unfinished or new, Council Member Kopczynski made a motion to adjourn, seconded by Council Member Adams. The motion carried and the meeting was adjourned at 7:30 p.m. ATTEST: APPROVED: City Clerk Presiden