The URL can be used to link to this page

Home My WebLink AboutAward Quotation - 2026 Brick Spot Repair Proj No 126-029 - Acorn Landscaping July 28, 2026 Jeff Ritschard Acorn Landscaping, LLC 3680 W. Sample Street South Bend, IN 46619 info@acornlandscapers.com RE: Quotation Award – 2026 Brick Spot Repair – Project No. 126-029 Dear Jeff: At its July 28, 2026 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $149,265, Base Quote. Please forward the following documents in one submittal by August 11, 2026 to my attention for Board of Public Works approval at hhorvath@southbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured Sincerely, /s/Hillary Horvath Hillary Horvath, Clerk BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 28th Day of July, 2026, by and between Acorn Landscaping, LLC, (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 126-029 DESCRIPTION: 2026 Brick Spot Repair COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $149,265 FUNDING: PR-00048993 The unit prices for this improvement were those prices as received and accepted by the Board on the 28th Day of July, 2026. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS ACORN LANDSCAPING, LLC President Member Printed Name Member Member Signature Member Attest: Clerk INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Hillary Horvath, Clerk Board of Public Works FROM: Lidya Abreha Project Engineer, Division of Engineering SUBJECT: Award: 126-029 2026 Brick Pavement Spot Repair DATE: July 20th, 2026 On July 14th, 2026, the Board of Public Works opened and read a quote for the above project. Only one quote was received from Acorn Landscaping LLC. Acorn Landscaping LLC Base Quote $149,265.00 This project has been deemed non-goal eligible with respect to MWBE subcontracting following review by the Office of Diversity and Inclusion, the Legal Department, and Engineering. The project cannot reasonably be subdivided as required by the Minority and Women Business Enterprise Inclusion Program Plan §8.B.2: §8.B.2 Non-Goal-Eligible Contracts If a contract is not goal-eligible, either because it is not able to be subdivided into commercially useful functions or because it does not contain any work described in the NAICS Codes in Attachment A, the Program Administrator will not set goals for that contract. For this project, the crews are small and are performing only one task (brick pavement spot repairs). There are no specialized sub-tasks like electrical or planting work that can be separated out as commercially useful functions. Engineering recommends award of the base to the lowest responsive and responsible bidder, Acorn Landscaping LLC, in the amount of $149,265.00 The Department of Public Works has appropriated sufficient funds from the Local Road and Street fund (PR-48993) Please respond with any questions (EXT 5961). Enc. Quote Submission BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 7/20/2026 Name Lidya Abreha Department Public Works BPW Date 7/28/2026 Phone Extension 5961 Required Prior to Submittal to Board BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Mickey Lovy Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Acorn Landscaping, LLC New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 2026 Brick Spot Repair Project Number 126-029 : PR-00048993 Funding Source Local Road & Street Account No. 408-06-602-503-436008 Amount $149,265.00 Terms of Contract Base quote Purpose/Description For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: