HomeMy WebLinkAboutAward Bid - 2026 Contractor Paving Round 3 Proj No 126-037 - Rieth Riley
July 28, 2026
Jacob Kwilasz
Rieth-Riley Construction Co., Inc.
25200 State Road 23
South Bend, IN 46614
dsauer@rieth-riley.com
RE: Award Bid – 2026 Contractor Paving Round 3 – Project No. 126-034
Dear Jacob:
At its July 28, 2026 meeting, the Board of Public Works awarded the above
referenced bid to you in the amount of $2,136,959. Enclosed please find a signed
Bid/Proposal form.
Please forward the following documents in one submittal by August 11, 2026 to
my attention for Board of Public Works approval at hhorvath@southbendin.gov:
1. One (1) signed Public Works Contract (enclosed)
2. Labor & Material Payment Bond
3. Performance Bond (125% of Bid Amount)
4. Certificate of Insurance naming the City of South Bend as an additional insured
5. Item #4 for all subcontractors that you use
Sincerely,
/s/Hillary Horvath
Hillary Horvath, Clerk
Enclosures
HH/cb
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
This Agreement is made and entered into this 28th Day of July, 2026, by and between Rieth-
Riley Construction Co., Inc., (the “Contractor”), and the Board of Public Works (the
"Board”).
The Contractor covenants and agrees to make the following improvement, as fully set out
in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid
Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 126-034
DESCRIPTION: 2026 CONTRACTOR PAVING ROUND 3
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $2,136,959
FUNDING: PR-00048606
The unit prices for this improvement were those prices as received and accepted by the
Board on the 28th Day of July, 2026.
The Contractor further agrees to notify the assigned Engineer when this improvement is
completed. This notification shall be in the form of a Project Completion Affidavit, signed
by the Contractor. Upon final acceptance of the improvement by the Engineer, the
Contractor’s final estimate will be presented to the Board for final Payment with one (1)
copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien.
Each of the Parties, by signing below, represents and warrants to the other Party that
he/she/it has the authority to bind the named person or entity to this Agreement.
BOARD OF PUBLIC WORKS RIETH-RILEY CONSTRUCTION
CO., INC.
President Member Printed Name
Member Member Signature
Member Attest: Clerk
July 28, 2026
July 28, 2026
Dustin P. Hilary
Milestone Contractors, L.P.
24358 State Road 23
South Bend, IN 46614
epillipow@milestonelp.com; akrueger@milestonelp.com
RE: Bid Award – 2026 Contractor Paving Round 3 – Project No. 126-034
Dear Dustin:
At its July 28, 2026, meeting, the Board of Public Works awarded the above
referenced bid to Rieth-Riley Construction Co., Inc. in the amount of $2,136,959.
Thank you for bidding, and we hope you bid with us in the future.
Sincerely,
/s/Hillary Horvath
Hillary Horvath, Clerk
BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING
TO: Hillary Horvath, Clerk Board of Public Works
FROM: Dan Jones, Senior Engineer
SUBJECT: Award Project No. 126-037
DATE:
2026 Contractor Paving Round 3
7/28/2026
On July 14, 2026, the Board of Public Works opened and read two (2) bids for the above referenced project. There were two divisions in the base bid.
The bid results are as follows:
It is requested the Board of Public Works award the Base Bid to the lowest responsive and responsible bidder, Rieth Riley Construction Co., in the amount of $2,136,959.00.
Sufficient funds have been appropriated from River West TIF and Southside TIF funding sources. Thank you for your consideration of this request.
Encl. Bid Tabulation
Bidder Base Bid _
Engineer's Estimate $2,554,643.00Rieth Riley Construction Co., Inc.$2,136,959.00
Milestone Contractors, L.P. $2,241,000.00
BID TABULATION
2026 Contractor Paving Round 3Project No: 126-037
For Bids Due: July 14, 2026
BASE BID
Item No.Description Quantity Unit Unit Price Item Total Unit Price Item Total Unit Price Item Total
Division 1
1 Mobilization and Demobilization 1 LS $70,000.00 70,000.00$ $32,384.89 32,384.89$ $92,292.69 92,292.69$
2 Maintenance of Traffic 1 LS $90,000.00 90,000.00$ $36,347.00 36,347.00$ $73,000.00 73,000.00$
3 Milling, HMA, 4 IN 51,450 SY $5.00 257,250.00$ $3.40 174,930.00$ $4.60 236,670.00$
4 Milling, HMA, 2 IN 50 SY $4.00 200.00$ $19.45 972.50$ $24.00 1,200.00$
5 HMA, Surface, Type C 4,250 TON $100.00 425,000.00$ $94.70 402,475.00$ $93.00 395,250.00$
6 HMA, Intermediate, Type C 7,075 TON $85.00 601,375.00$ $85.45 604,558.75$ $87.00 615,525.00$
7 HMA for Patching, Full Depth, Type B (Undistributed)500 TON $150.00 75,000.00$ $106.05 53,025.00$ $148.00 74,000.00$
8 Compacted Aggregate, No. 53 (Undistributed)300 TON $60.00 18,000.00$ $40.05 12,015.00$ $70.00 21,000.00$
9 Tack Coat 45 TON $1.00 45.00$ $251.80 11,331.00$ $1.00 45.00$
10 Joint Adhesive, Surface 22,500 LFT $0.50 11,250.00$ $0.60 13,500.00$ $0.10 2,250.00$
11 Joint Adhesive, Intermediate 22,500 LFT $0.50 11,250.00$ $0.65 14,625.00$ $0.10 2,250.00$
12 Removals, Concrete 130 SY $75.00 9,750.00$ $70.65 9,184.50$ $102.00 13,260.00$
13 Curb Ramp, Concrete 65 SY $350.00 22,750.00$ $210.60 13,689.00$ $350.00 22,750.00$
14 Concrete Curb, Remove and Replace 115 LFT $110.00 12,650.00$ $71.60 8,234.00$ $99.00 11,385.00$
15 Adjust Casting to Grade 1 EA $2500.00 2,500.00$ $1,321.30 1,321.30$ $3,600.00 3,600.00$
16 Adjust Inlet to Grade 3 EA $2500.00 7,500.00$ $1321.30 3,963.90$ $2600.00 7,800.00$
17 Adjust Valve to Grade 7 EA $500.00 3,500.00$ $191.55 1,340.85$ $200.00 1,400.00$
18 Convert Valve Structure 5 EA $3000.00 15,000.00$ $2142.10 10,710.50$ $2200.00 11,000.00$
19 Line, Thermoplastic, Solid, Yellow, 4 IN, Grooved 16800 LFT $2.00 33,600.00$ $2.00 33,600.00$ $2.00 33,600.00$
20 Line, Thermoplastic, Solid, White, 4 IN, Grooved 10100 LFT $2.00 20,200.00$ $2.00 20,200.00$ $2.00 20,200.00$
21 Line, Thermoplastic, Broken, Yellow, 4 IN, Grooved 2250 LFT $2.00 4,500.00$ $2.00 4,500.00$ $2.00 4,500.00$
22 Transverse Marking, Thermoplastic, White, Crosswalk, 6 IN 2700 LFT $1.50 4,050.00$ $7.00 18,900.00$ $7.00 18,900.00$
23 Transverse Marking, Thermoplastic, White, Stop Line, 24 IN 575 LFT $12.00 6,900.00$ $15.00 8,625.00$ $15.00 8,625.00$
24 Line, Thermoplastic, Crosswalk, White, 24 IN 800 LFT $15.00 12,000.00$ $15.00 12,000.00$ $15.00 12,000.00$
25 Pavement Marking, Thermoplastic, Green, Bicycle Conflict Zone 850 SFT $35.00 29,750.00$ $20.00 17,000.00$ $20.00 17,000.00$
26 Pavement Message Marking, Thermoplastic, Lane Indication Ar 72 EA $200.00 14,400.00$ $175.00 12,600.00$ $175.00 12,600.00$
27 Pavement Message Marking, Thermoplastic, ONLY 5 EA $250.00 1,250.00$ $200.00 1,000.00$ $200.00 1,000.00$
28 Detector Housing, Remove 1 EA $500.00 500.00$ $386.57 386.57$ $386.57 386.57$
29 Signal Detector Housing 8 EA $1,500.00 12,000.00$ $2133.52 17,068.16$ $2133.52 17,068.16$
30 Roadway Loop, Lane Set 8 SET $1000.00 8,000.00$ $2847.70 22,781.60$ $2847.70 22,781.60$
31 Remove/Relocate Sign 2 EA $500.00 1,000.00$ $455.49 910.98$ $455.49 910.98$
32 PCCP Full Depth Removal (Undistributed)250 SY $100.00 25,000.00$ $33.75 8,437.50$ $35.00 8,750.00$
Division 2
1 Mobilization and Demobilization 1 LS $35000.00 35,000.00$ $27,000.70 27,000.70$ $16,365.80 16,365.80$
2 Maintenance of Traffic 1 LS $15000.00 15,000.00$ $22,875.00 22,875.00$ $8,900.00 8,900.00$
3 Milling, HMA, 4 IN 8500 SY $5.00 42,500.00$ $3.30 28,050.00$ $3.00 25,500.00$
4 Milling, HMA, 2 IN 8500 SY $4.00 34,000.00$ $2.20 18,700.00$ $1.70 14,450.00$
5 HMA, Surface, Type B 1700 TON $100.00 170,000.00$ $93.25 158,525.00$ $79.00 134,300.00$
6 HMA, Intermediate, Type B 1200 TON $85.00 102,000.00$ $75.95 91,140.00$ $73.00 87,600.00$
7 HMA for Patching, Full Depth, Type B 180 TON $150.00 27,000.00$ $121.55 21,879.00$ $139.00 25,020.00$
8 Compacted Aggregate, No. 53 50 TON $60.00 3,000.00$ $84.55 4,227.50$ $70.00 3,500.00$
9 Tack Coat 3 TON $1.00 3.00$ $275.05 825.15$ $1.00 3.00$
10 Joint Adhesive, Surface 6600 LFT $0.50 3,300.00$ $0.85 5,610.00$ $0.10 660.00$
11 Removals, Pavement 2300 SY $75.00 172,500.00$ $9.00 20,700.00$ $24.00 55,200.00$
12 Removals, Sidewalk, Concrete 100 SY $75.00 7,500.00$ $23.00 2,300.00$ $24.00 2,400.00$
13 Sidewalk, Concrete, 4 IN 100 SY $125.00 12,500.00$ $66.85 6,685.00$ $118.00 11,800.00$
14 Concrete Curb, Remove and Replace 175 LFT $110.00 19,250.00$ $52.55 9,196.25$ $86.00 15,050.00$
15 Line, Traffic Paint, Solid, White, Lane Line, 4 IN 9500 LFT $2.00 19,000.00$ $1.00 9,500.00$ $1.00 9,500.00$
16 Line, Traffic Paint, Solid, White, Parking Line, 4 IN 450 LFT $2.00 900.00$ $5.00 2,250.00$ $5.00 2,250.00$
17 Transverse Marking, Traffic Paint, Crosshatch Line, White, 4 IN 40 LFT $2.00 80.00$ $5.00 200.00$ $5.00 200.00$
18 Pavement Message Marking, Traffic Paint, Lane Indication Arro 15 EA $15.00 225.00$ $150.00 2,250.00$ $150.00 2,250.00$
19 Line, Traffic Paint, Dotted, White, 6 IN 60 LFT $4.00 240.00$ $3.00 180.00$ $3.00 180.00$
20 Pavement Message Marking, Thermoplastic, Multi-Use Path 26 SET $500.00 13,000.00$ $500.00 13,000.00$ $500.00 13,000.00$
21 Pavement Message Marking, Traffic Paint, BUS 2 EA $200.00 400.00$ $250.00 500.00$ $250.00 500.00$
22 ADA Parking Symbol 2 EA $200.00 400.00$ $400.00 800.00$ $400.00 800.00$
23 Delineator w/Base 180 EA $300.00 54,000.00$ $397.18 71,492.40$ $212.34 38,221.20$
24 Seed Mixture, Shade 2300 SY $7.25 16,675.00$ $15.85 36,455.00$ $4.50 10,350.00$
1,806,170.00$ 1,582,618.00$ 1,763,000.00$
748,473.00$ 554,341.00$ 478,000.00$
BASE BID TOTAL 2,554,643.00$ 2,136,959.00$ 2,241,000.00$
I hereby certify that the above truly and accurately represents bids received for this project on July 14, 2026
Daniel Jones, Senior Project Engineer
N/A
Y
Y
Rieth Riley Construction Co., Inc.
Addendum #2 N/A
Addendum #1 Y
Milestone Contractors, L.P.
Non-Collusion Affadavit Y
Enginner Estimate
DIV 1 TOTAL
DIV 2 TOTAL
Page 1 of 1
BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM
Date 7/20/2026
Name Dan Jones Department DPW
BPW Date 7/28/2026 Phone Extension 9245
Review and Approval Required Prior to Submittal to Board
Diversity Compliance
and Inclusion Officer Officer Name
BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach
Required Information
Company or Vendor Name
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 2026 Contractor Paving Round 3 Project Number 126-037: PROJ 737
Funding Source Funds 430 and 324
Account No. PR-48606Amount $2,136,959.00
Terms of Contract
Purpose/Description Award bid for the 2026 Contractor Paving Round 3 project.
For Change Orders Only
Amount of Increase Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount: New Completion Date:
Michael Szymanski
Rieth Riley Construction Co., Inc