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Home My WebLink AboutOpening of Bids - Spec E PD Upfit Equipment - Move Over OutfittersBID/PROPOSAL CITY OF SOUTH BEND BID NAME Spec E - Police Department Upfit Equipment FOR BIDS DUE July 28, 2026; 9:00 a.m. Description Unit Price $ Estimated number of days for delivery from award date. Bidder (Firm): Address: City/State/Zip: Telephone Number: Fax Number: By (Signature) (Printed Name) (Title) Move Over Outfitters, Inc. 3546 Brady Ln. Lafayette, IN 47909 765-400-0300 Stephen Lockard Partner Relations Director SEE ATTACHED QUOTE #15240 FOR UNIT PRICING 308,614.38 Est 6-8 weeks for full fulfillment. Bid Bond Certificate Attached If the City of South Bend requires a Performance Bond upon awarding of this bid, Move Over Outfitters is able to provide a Performance Bond for an additional cost of $9,279.00 N/A iSouth BetndPl ti cDpoa Bo rm10t4 5otiDacd tiop o iSouth BeWts,t1IIrN 6 9PBtiaPouKtv0:1(t7)02N7N0 3e5aPou-5Souk BePB@b9 iNo Vehi N .s,Kt,g,V OPl B5 tndDo Kt,g,V c hll RmndeRa iuPccPBbtdP5o etPBtdD5ot5 loPBtvaDBSEDloSp pt5c lPLfl( ts Csh r ahsefdeR Dseh pPQ TYSddni r RsgT2H2r)17t2tUoPdPoyt2tRsTtCaa5tFSddtR 2sB5oDdd/TpDB5E pt6PoWtt sBldSe 5tcw ptDBet5PbBDdtlDkd 5WtDBo BBD@tt, e5tlDa pDtlDkd 5t vRsgT2H2Im7mm8:RA(tDee etx7tPEtESddtlDat5y5o a@ $00m@mm 77 $r7Wrmm@mm 7 RsgT2H2Im7mm8:RAt2tUoPdPoyt2tRsTtCDa pDtCDkd t2tiDp3thdS WtRJ10t otrmnPBWtItM o p5 $:m@mm 11 $)Wm8m@mm PdniuNb:$1:5,8,, Ds0.nsm r ahsefdeR Dseh pPQ reah TYSddni r iI:m7ir8giht2tnp2GDpet2tioDBeDpetTpDB5cpot i Dotw/tr/1"tndyt4PBewtCDpbthDppP ptDBet gSokDpeti Doth do5t2t7mr8totCSpp Botieb t iSpDBbtnn./ii. $7W):N@mm rN 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etky TS t:/7r/7m7It—tnDb t:tEt: Partner Relations Director (To be completed only by Contractors/Bidders claiming to be a “local Indiana business” pursuant to I.C. 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business" refers to any of the following: (1) A business whose principal place of business is located in an affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties.(3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the politicalsubdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted bythe political subdivision. An “affected county” refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5% for a purchase expected by the purchasing agency to be less than $50,000 • 3% for a purchase expected by the purchasing agency to be at least $50,000 but less than $100,000.• 1% for a purchase expected by the purchasing agency to be at least $100,000. Date: ________________________ Pursuant to I.C. 5-22-15-20.9, ________________________________________ claims a local Indiana business preference for Project ____________________________________ (Project # __________) located within the City of South Bend, St. Joseph County, Indiana. The location of the principal place of business is _________________________________________: (Address) St. Joseph County, Indiana The following county located adjacent to St. Joseph County, Indiana: _____________________. The majority of the business’s payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. The majority of the business’s employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL SOCIAL SECURITY NUMBERS. Dated this __________ day of ______________, 20_____ ____________________________________ Contractor/Bidder (Firm) ____________________________________ Signature of Contractor/Bidder or Its Agent ____________________________________ Printed Name and Title July 8, 2026 No Preference Claimed 8th July 26 Move Over Outfitters, Inc. Stephen Lockard - Partner Relations Director CITY OF SOUTH BEND INSTRUCTIONS TO BIDDERS 1.BID FORMS AND EXECUTIONA.Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions. Failure to do so will be at the Bidder’s risk. B.Each Bidder shall furnish all information required by the Notice, Instructions to Bidders andSpecifications. Bids must be made on the form provided. The Bidder shall sign the Proposaland Non-Collusion Affidavit, which is a part of the provided form, where indicated, provide a notary signature and provide all other information required. C.The Bidder shall sign the Proposal in the following manner: If the Proposal is made by anindividual, his/her name and post office address must be shown. If made by a partnership orjoint venture, the name and post office address of each member of the partnership or jointventure must be shown. If made by a corporation, the Proposal must be signed by an officerof the corporation or by a representative duly authorized by the corporation to execute the Proposal in its behalf. 2.SEALED BIDS ONLYA.Bids, Proposals, Guaranty, and other required documents must be submitted in a sealedenvelope marked on the outside with the general classification of material bids, i.e. “Bid forComputer Equipment,” “Bid for Front End Loader,” or “Bid for Office Supplies.” B.When samples are required, such samples shall be delivered or shipped at the bidder’s expense to the address specified in the Invitation to Bid. Samples must be shippedseparately from bid documents and labeled clearly with the Bidder’s name, address and thecommodity or equipment classifications and documents, the item (and item number, if any),and Material Safety Data Sheets (if applicable). All samples must be representative of thecommodities or equipment which will be supplied by the successful Bidder. All samples willbecome the property of the City of South Bend and none will be returned, unless otherwise stated in the Specifications. C.In the event of an inconsistency between provisions of the contract documents, theinconsistency shall be resolved by giving precedence in the following order: 3.ORDER OF PRECEDENCEA.Bid Form attached Proposal B.Amendments to Specifications C.Specifications D.Special Provision E.Instructions to Bidders F.Notice to Bidders 4.DELIVERY OF BIDSA.Bids must be delivered to the Board of Public Works at bpwbids@southbendin.gov, by thetime specified (local time) in the Notice to Bidders. Any Bids received after the timespecified will be returned unopened. B.Bids will be opened and read publicly at the time and place designated in the Notice toBidders. Bidders, their authorized agents, and the public are invited to be present. C.Bidders may bid on one (1) or more item, provided however, that the bid submitted for each isdelivered in a separate, sealed envelope, with the envelope clearly labeled on the outsideas to the specific item for which the bid is being submitted. Bidders may submit separate bidbonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of thecombined total of all bids submitted. D.The Board may reject any bid that does not conform to these requirements as non-responsive. 5.ADDENDA – NO VERBAL INTERPRETATIONSA.No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions,or other Bidding Documents will be answered verbally. If any prospective Bidder is unable orunwilling to comply with one or more requirements of the bidding document, such Biddershould so inform the Board of Public Works in writing. Upon receipt of such information,consideration will be given to the advisability of issuing an Addendum which would thereuponbecome applicable to all Bidders. Any such inquiry must be submitted at least seven (7) daysprior to the bid opening date in order to give the Board sufficient time to consider anynecessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnishedto all prospective Bidders who have registered with the City. All Bidders are required toacknowledge receipt of any Addenda by inserting the Addendum number and the issuing dateon executed Proposals. 6.REJECTION OF PROPOSALS CONTAINING ALTERATION, ERASURES, INCOMPLETE BIDSAND ETC. A.Proposals shall be rejected if they show any alteration of form, additions not called for,conditional or alternate bids (except when and insofar as are invited), incomplete bids,erasures or irregularities of any kinds. B.All blank spaces for bid prices must be filled in, in ink, with the unit price and total price foreach item (This does not apply to divisible bids). In case of incorrect totaling of amounts andwhere the unit price and the extension thereof do not agree, the unit price for each item shallgovern, and the City is authorized to correct all erroneous extension and totals for the purposeof comparing bids. 7.TRADE DISCOUNTSA.Trade discounts shall not be shown separately, but shall be incorporated in the Bidder’s unitprice, unless otherwise specified. 8.VEHICLE BIDSA.Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted foreach vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearlylabeled on Bidders may bid on one (1) or more vehicles, provided however, that the bidsubmitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with theenvelope clearly labeled on the outside as to the specific vehicle for which the bid is beingsubmitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR maysubmit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted. B.The Board may reject any bid that does not conform to these requirements as non-responsive. 9.TAX EXEMPTIONSA.The City of South Bend is exempt from the payment of federal excise and transportation taxeslevied under the provision of the Internal Revenue Code. It is also exempt from the IndianaState Gross Retail Tax (sales tax). The City will furnish the successful Bidder with anycertificate of exemption required. 10.WITHDRAWAL OF BIDSA.Withdrawal of bids will be allowed only in those cases in which a written request to withdraw abid is received by the Board of Public Works prior to the date and hour for receiving andopening bids. In such cases, the same will be returned to Bidder unopened. 11.ESCALATOR OR CONTINGENT CLAUSESA.The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unlessrequested or permitted by the Invitation to Bid. No Proposal shall contain nor beaccompanied by any writing purporting to limit or qualify the City’s right to accept suchProposal or purporting to alter such Proposal or any Contract which may be executedpursuant thereto. 12.PRICES MUST BE DELIVERED PRICESA.The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination asspecified in the Invitation to Bid. No fuel surcharges accepted. 13.AWARD – WAIVER OF TECHNICALITIESA.The Award of Bid, if any award be made, will be made within sixty (60) calendar days after theopening of Proposals to the lowest responsible and responsive Bidder who’s Proposalcomplies with all the requirements prescribed, exclusive of technicalities waived. Until thefinal award of the Bid, however, the right is reserved by the City to reject any and allProposals and to waive technical errors. 14.SPLITTING OF AWARDS/DIVISIBLE BIDSA.Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unlessthe bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to thelowest responsible and responsive Bidder for each item or class of items as indicated in thebid documents. 15.BIDDER QUALIFICATIONA.The City may require any Bidder to submit evidence of qualifications, and may consider anyevidence of the financial, technical, and other qualifications and abilities of the Bidder. TheCity will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basisof financial resources and responsibility, possession of adequate equipment, personnel,experience, and past record of performance to perform the obligations to be undertakencompetently and without delay. 16.PURCHASE ORDERSA.A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid ismade by the City. 17.NEW MANUFACTUREA.Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and thelatest model of manufacture. 18.SOURCE OF SUPPLYA.If the Bidder is not a manufacturer, the source of supply must be shown and all sub-contractors must be identified. 19.PACKAGINGA.All items shall be delivered strongly packed and marked according to accepted commercialpractice unless otherwise directed in the Specifications. No charge shall be made forcontainers and the City shall have no obligation to return containers unless otherwiseprovided by the Specifications or Special Provisions. Any items not received in goodcondition will be rejected. 20.INSPECTION OF GOODSA.The City of South Bend reserves the right to inspect and have any goods tested after deliveryfor compliance with the specifications. Notice of latent defects, which would make the itemunfit for the purposes for which they are required, may be given at any time within one yearafter discovery of the defects. B.All items rejected must be removed immediately by the Contractor at the expense of theContractor. If the Contractor fails or refuses to remove the rejected items, they may be soldby the City of South Bend. C.In some cases, at the discretion of the City, inspection of the commodities or equipment willbe made at the factory, plant, or other establishment where they are produced beforeshipment. D.The above provision shall not be construed in limitations of any rights the City may haveunder any laws including the Uniform Commercial Code. 21.ASSIGNMENTSA.No person to whom a Contract has been awarded may assign his interest in the Contractwithout the consent, in writing, of the City. 22.CANCELLATIONA.The City of South Bend reserves the right to cancel any Contract for failure or refusal ofperformance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconducton the part of the Contractor. 23.DEDUCTION OF DAMAGESA.If the City cancels the contract for any cause, it shall deduct from whatever is owed theContractor on the Contract or any other Contract, any amount sufficient to compensate theCity for any damages suffered by it because of the Contractor’s wrongdoing. 24.METHOD OF INVOICING FOR PAYMENTA.Contractor shall bill the City of South Bend 1.On regular invoice form giving a complete and detailed description of the goods delivered,including purchase order number. 2.If the Contractor allows a discount, the period of time in which the City must makepayment to qualify for the discounts shall be computed from the date the City received theinvoice (completely filled out), or the date the goods are delivered and accepted,whichever may be later, and shall not be less than twenty (20) days. 3.If more than one shipment is made under the Contract and on the same purchase order,the City will make partial payments on a basis that is agreeable to both parties. 25.OWNERSHIP OF GOODSA.The goods which are the subject of the Contract shall remain property of the Contractor untildelivered to and accepted by the City of South Bend. 26.ESTIMATED QUANTITIESA.If the quantity set forth in the Notice to Bidders and Proposal is approximate and representsthe estimated requirements of the City for a specified period of time, the unit price and theextended total price thereof shall be used only as a basis for the evaluation of bids. Theactual quantities necessary may be more or less than the estimate, but the City shall neitherbe obligated nor limited to any specific amount. The City will, if at all possible, restrictincreases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrictdecreases to twenty percent (20%) of the estimated quantity. 27.TERM “OR EQUAL”A.Where the term “OR EQUAL” is used in these Specifications, the Bidder deviating fromspecified item shall file with his/her bid a letter fully explaining and justifying his/her proposedarticle or equal. The City of South Bend shall be the sole judge in determining if the “OREQUAL” offered meets the Specifications. 28.INDEMNIFICATION CLAUSEA.The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, itsagents, officers, and employees from all costs, losses, claims and suits, including court costs,attorney fees, and other expenses, arising from or out of the negligent performance of thisContract by the Bidder or because or arising out of any defect in the goods, materials orequipment supplied by the Bidder. SPECIFICATION E SOUTH BEND POLICE DEPARTMENT 2026 PHASE I VEHICLE UPFIT EQUIPMENT June 16, 2026 Ver 1.1 Page 1 of 5 kds ITEM #QTY MANUFACTURER / SOURCE PART NUMBER DESCRIPTION 1 2 3 4 5 6 22 Coreforce RIOT-H-1342 RIoT Comms Full Re-Install/Transfer Kit 7 44 Coreforce RIOT-H-6020087RA RIoT Camera Cable - Dark Blue - RJ45 to 10Pin - 6M 8 9 10 19 Progard S6702D18OSB Transport Seat, Rear, w/ Cargo Barrier and Outboard Seat Belts, 2024+ Dodge Durango 11 19 Progard PSSP6714D18A Partition, Front, Poly Center Slider Window w/ Expanded Metal Insert, 2024+ Dodge Durango 12 13 19 Progard WB67NPD18 Bars, Window, Steal, Pair for use with OEM Door Panels only, Progard, 2024+ Dodge Durango 14 19 Progard GVPMS-U Single Weapon, Vertical Mount on Pro-Gard PSSP6714D18A, Universal Lock w/ Handcuff Key Override, 2024+ Dodge Durango 15 4 Progard GVM273 Vertical Free Standing Self-Supporting Gun Rack w/ Lock, 2024+ Dodge Durango 16 22 Gamber/Johnson 7160-1627 Dodge Durango (2024+) Console Box, Cup Holder and Printer Armrest (Includes 3 faceplates and filler panels 17 22 Gamber/Johnson 7160-0430 Armrest, Vehicle Specific, 2024+ Dodge Durango 18 22 Gamber/Johnson 7160-0846 MCS - Internal Cup Holder 19 22 Havis C-HDM-204 8.5" Heavy Duty Telescoping Pole, Side Mount, Short Handle 20 22 Havis C-MD-112 Swing Arm 2/ Motion Device SPECIFICATION E SOUTH BEND POLICE DEPARTMENT 2026 PHASE I VEHICLE UPFIT EQUIPMENT June 16, 2026 Ver 1.1 Page 2 of 5 kds ITEM #QTY MANUFACTURER / SOURCE PART NUMBER DESCRIPTION 21 22 Havis DS-DELL-435 Docking Station for Dell Pro Rugged 13"&14", 5430, 7330, 5420, 5424 & 7424 Notebooks with Standard Port Replication and Lind 100W Power Supply 22 22 Havis C-EB30-MMT-1P-A Faceplate, Angled Radio Bracket for Motorola APX4500 full Depth 23 22 Gamber/Johnson 20032 Faceplate, Sound Off Signal 500 Series Remote Head 24 110 Sound Off Signal EMPS2STS4D mPower 4" Fascia Light w/ Stud Mount, Black Housing, 12 LED, Dual Color, Red/White 25 88 Sound Off Signal EMPS2STS4E mPower 4" Fascia Light w/ Stud Mount, Black Housing, 12 LED, Dual Color, Blue/White 26 20 Sound Off Signal EMPS2STS2R mPower 4" Fascia Light w/ Stud Mount, Black Housing, 12 LED, Red 27 20 Sound Off Signal EMPS2STS2B mPower 4" Fascia Light w/ Stud Mount, Black Housing, 12 LED, Blue 28 20 Sound Off Signal EMPS2STS5RBW mPower 4" Fascia Light w/ Stud Mount, Black Housing, 12 LED, Tri Color, Red/Blue/White 29 42 Sound Off Signal PMP2WSDDB Window Shroud Kit, 4", Dual SPECIFICATION E SOUTH BEND POLICE DEPARTMENT 2026 PHASE I VEHICLE UPFIT EQUIPMENT June 16, 2026 Ver 1.1 Page 3 of 5 kds ITEM #QTY MANUFACTURER / SOURCE PART NUMBER DESCRIPTION 30 19 Sound Off Signal QSF005732/ENNLB012EL-33R 48"/122cm 9-32 VOLT NFORCE NXT EXTERNAL LED LIGHTBAR W/ 15' LIN DSC TECHNOLOGY /D24/|S06||S06||D12||D12||S06||S06|\D24\ /R_W/ |RED||RED||R_W||B_W||BLU||BLU| \B_W\ |D06|--RED-||--RED---||--BLU---|O-BLU--|D06| |R_W|--CLR-||--CLR---||--CLR---|O-CLR--|B_W| \D24\ |S06||D12||S06||S06||T18||S06| /D24/ \R_W\|RED||R_W||RED||BLU||RBW||BLU|/B_W/ Domes - Polycarb [D|12|12|P] Accessories - PNFLBSPLT1, AUTO-DIM Mount - Standard Fixed Height Mount (PNFLBK08) & Extension Plate (PNFLBKXT) Hook - PNFLBF14 Vehicle - 2024+ Dodge Durango 31 27 Sound Off Signal QSF005732/ENFWB010VG Dodge Durango (2024+) Solid Rear Interior Visor (DRV) |D12||D12||D12||D12||D12||D12| (PAS) |R_W||R_W||R_W||B_W||B_W||B_W| Accessories: PNFLBSPLT1 DSC w/ Breakout Box (Included) 32 8 Sound Off Signal QSF005732/ENFWB00P56 Dodge Durango (2024+) Split Front Interior Visor (DRV) |S06||S06||S06||W06||W06||S06||S06||S06| (PAS) |RED||RED||RED||W06||W06||BLU||BLU||BLU| Accessories: PNFLBSPLT1 DSC w/ Breakout Box (Included) SPECIFICATION E SOUTH BEND POLICE DEPARTMENT 2026 PHASE I VEHICLE UPFIT EQUIPMENT June 16, 2026 Ver 1.1 Page 4 of 5 kds ITEM #QTY MANUFACTURER / SOURCE PART NUMBER DESCRIPTION 33 4 Sound Off Signal QSF055823/EMPTC01MYG Chevy Equinox (2024+) 26" 4 Head Rear mpower® Traffic Controller w/ 15' LIN DSC Technology (DRV) |S06||S06||S06||S06| (PAS) X|RED||RED||BLU||BLU| Housing Color - Black Extrusion Lens Color - All Clear Lenses Accessories - PNFLBSPLT1 Mount Kit - PMPTCM03 (x2) Long 3-Hole 34 4 Sound Off Signal QSF055823/ENFWB01FQ0 Chevy Equinox (2024+) Ford Escape (2020-24) Split Front (DRV) |S06||S06||S06||S06||S06||S06| (PAS) |RED||RED||RED||BLU||BLU||BLU| Accessories: PNFLBSPLT1 DSC w/ LIN Breakout Box (Included) 35 36 37 38 62 Sound Off Signal ETSS100J 100J Series Composite Speaker w/ Universal Bail Bracket, 100W 39 27 Sound Off Signal ETSSVBK05 Siren Speaker Bracket, 2015-2025 Dodge Durango 40 22 Sound Off Signal ENGSA5200RSP Blueprint 500 Series Remote Siren w/ Button Control, for Two 100W Speakers 41 9 Sound Off Signal ENGSA5200HPP Blueprint 500 Series Remote Siren w/ Handheld Control, for Two 100W Speakers 42 27 Sound Off Signal ENGLMK002 BluePrint Link Micro Module and Vehicle Harness, 2024+ Durango 43 27 Sound Off Signal ENGSYMD01 BluePrint Sync Module, includes GPS Antenna, 2024+ Dodge Durango 44 54 Sound Off Signal ENGND04102 BluePrint Remote Node, 4 Active High/Low Inputs, 10 Outputs, 50A Max SPECIFICATION E SOUTH BEND POLICE DEPARTMENT 2026 PHASE I VEHICLE UPFIT EQUIPMENT June 16, 2026 Ver 1.1 Page 5 of 5 kds ITEM #QTY MANUFACTURER / SOURCE PART NUMBER DESCRIPTION 45 54 Sound Off Signal ENGHNK05 Harness Kit for BP Remote Node 46 47 48 49 50 51 52 31 Innovative Products, Inc. MMSU1 Magnetic Mic Clip 53 54 31 Trimax MX36-GCA100 Circuit Breaker, Manual Switch Reset, 100A 55 22 Brother LB3692-001 Brother Car Power Adapter Hard Wired, 14' 56 12 Brother PJ822 Pocketjet 822, No Bluetooth 57 22 Common Source NPN Cable, USB, 2.0, Type A Male to Mini B Male, 10' 58 31 Element ELEMENT E50 Fire Extinguisher w/ Single Mounting Clip 59 27 Weathertech 449301 Floor liner Kit, Driver, Passenger, Front Only, 2024+ Durango 60 4 Weathertech 4411761IM Floor liner Kit, Driver, Passenger, Front Only, 2025 Equinox 61 31 Streamlight HL-74754 Streamlight LED Flashlight, 615 Lumens, with Charger 62 1 Estimated Shipping Shipping SHIP TO: Move Over Outfitters 3546 Brady Lane Lafayette, IN 47909 ATTN: SBPD '26 Phase I Upfit NOTICE TO BIDDERS Notice is hereby given that the City of South Bend, Indiana, will receive electronic sealed bids at bpwbids@southbendin.gov, until the hour of 9:00 a.m., Local Time, on July 28, 2026, for the following: Spec E - Police Department Upfit Equipment The Title of the Bid as described above must be included in the subject line of the email to which you have attached your bid. The name of the company/vendor, address, contact email address and phone number must be included in the body of the email. Detailed instructions and information, including the link to the Reserved Mailbox for electronic bid submittals, is available at southbendin.gov/bids. Specifications are available for download by visiting the City of South Bend’s web page at southbendin.gov/bids: Χ Click on “I’m Looking For” Χ Click on “Doing Business in South Bend” Χ Click on “City Contracts – Invitations to Bid” Χ Click on the “Required Link” to register your company. You must register to receive addenda and updates to the specific bid you are interested in. Failure to do so could render your bid non-responsive to the specifications. There is no charge for the specifications. The specifications are also available for review only during regular working hours in the Department of Public Works, 215 S. Dr. Martin Luther King Jr., Blvd., Suite 400, South Bend, Indiana 46601. Bids received after 9:00 a.m., Local Time, on July 28, 2026, will be returned unopened. Bids must be on the City of South Bend Bid/Proposal form provided, which includes a Non-Debarment Affidavit, Non-Discrimination Commitment form, and a Non-Collusion Affidavit Form. An electronic copy of a Certified Check or Bid Bond in the amount of not less than 10% must be submitted with the bid. The awarded bidder will be required to send the original check or bid bond via USPS. A refund of the bid security will be issued upon satisfaction of Bid Award. The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award the base bid plus an alternate(s), the Board will look at the totality of the cost when determining the lowest, most responsible bid. The Board may reject any bid that does not conform to these requirements as non-responsive. BOARD OF PUBLIC WORKS Hillary Horvath, Clerk Publish two times: June 26, 2026 July 3, 2026 SPECIFICATIONS CITY OF SOUTH BEND BID NAME Spec E - Police Department Upfit Equipment FOR BIDS DUE July 28, 2026, 9:00 a.m. Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance with the following attachment(s) which specify the class or item number or description, quantity, unit, unit price. Spec E - Police Department Upfit Equipment It is the intent of these specifications to describe equipment for the City of South Bend. No partial or split bids will be accepted. Vendor to complete bid proposal contained in this bid specification and attach to the submitted bid. Proprietary products or specific manufacturers may be referenced herein. Such references are only made to demonstrate minimum scope, quality, and style of the equipment desired. Equipment that is bid pursuant to these specifications shall be of equal quality and size, or greater, to those referenced, and are subject to approval by the South Bend Board of Public Works. Vendor shall provide all information requested in specifications to qualify for bid. If information on brochure submitted does not completely cover specifications requested, it shall be typed and attached to brochure. If an alternate is included within these specifications, please be advised that alternate items placed in the specifications are to determine the best configuration of the item within a budgeted amount and may be included in the award criteria. If the Board elects to award one or more (s), the base bid price and the alternate bid price(s) will be totaled and compared for all bidders offering the final configuration. Award will be made based on the lowest responsible/responsive bid prices submitted for the base bid with selected (s), if applicable. Failure to submit a bid on an alternate may result in the entire bid being non-responsive, depending on the final configuration of the product. Payment will be processed once all equipment is received. This will include all manuals and warranty documentation. The equipment is to be delivered to: Central Services Division 1045 West Sample Street South Bend, Indiana 46619 The Board will award the bid to the lowest responsible and responsive bidder. If the bid is not awarded to the lowest bidder, the factors used to justify the awards will be stated in writing at the request of any bidder. The Board reserves the right to reject any and/or all bids or portions thereof and to waive any irregularities or informalities. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date June 15, 2026 Name Kevin Smith Department Central Service BPW Date July 28, 2026 Phone Extension Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Spec E – PD Upfit Equipment Project Number Funding Source PR-00048665 Account No. 101-08-080-080-445100-DS0246 Amount Terms of Contract 2026 Lease Purpose/Description _________________________________________________________________________________________________________________________________________________________________________________ For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: