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HomeMy WebLinkAbout07142026 BPW Meeting Minutes - FinalAGENDA REVIEW SESSION JULY 9, 2026 153 The Agenda Review Session of the Board of Public Works was convened at 10:33 a.m. on, 2026, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar (not present), and Board Members Murray Miller (virtual), Breana Micou, Abigail Magas and Board Attorney Michael Schmidt present. The Board of Public Works Clerk, Hillary R. Horvath, presented the Board with a proposed agenda of items presented by the public and by City Staff. AGENDA REVIEW SESSION ACTION ITEM APPROVAL OF LICENSE AND PERMIT APPLICATIONS The following license and permit applications were presented for approval: Applicant Description Date/Time Location Motion Carried Country Fresh Farms Transient Merchant July 11-12, 2026/8:00 a.m. to 7:00 p.m. 250 W. Ireland Rd. (Lowe’s Parking Lot) Magas/Micou Board members discussed the following item(s) from the agenda. Leslie Biek, Engineering, shared with the Board item 6A: Mishawaka Ave. Streetscape – Project No. 121-072. She clarified that the listed change order percentage on the agenda was printed in error. The correct requested change order was a 1.16% increase and not a 20.92% increase. Caitlyn Wyant, Engineering, shared with the Board item 4A: Walker Field House Restoration Project, Phase II – Masonry – Project No. 125-044B. She explained that the intention is to both open quotations and award for the project at the June 14, 2026, meeting. This will be done to meet a deadline at the end of the federal fiscal year. Charlie Brach, Engineering, shared with the Board item 6B: ND-DTSB Trail – Hill St. and South Bend Ave. – Project No. 122-040B. The requested change order increase of 7.89% was for additional utility work, creation of a retention wall, and miscellaneous finishing touches on the project. Caitlyn Wyant, Engineering, shared with the Board item 6C: Dylan Dr. Lighting Improvements – Project No. 119-047. Following recent discussions with leadership, the Engineering Department decided to table this change order until further notice. Zak Tebell, Engineering, shared with the Board item 7B: Potawatomi Conservatory Roof Replacement – Project No. 125-049. Abigail Magas inquired about the 64-day time extension, which Tebell explained was due to extended periods of below freezing weather during the winter construction. He confirmed that the length of extension was required to meet proper heat conditions for the application of roofing materials. Lidya Abreha, Engineering, shared with the Board item 10A: Howard Park Bandshell – Project No. 125-052. She explained that project was requested to advertise for Construction Manager as Constructor services (CMc) due to the level of expertise needed for installation, which might not be attainable normal bidding methods. Through advertising for CMc proposals, she hopes to receive bids from more qualified contractors. PRIVILEGE OF THE FLOOR ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:41 a.m. REGULAR MEETING JULY 14, 2026 154 _________________________________ Elizabeth A. Maradik, President _________________________________ Joseph R. Molnar, Vice President _________________________________ Murray L. Miller, Member _________________________________ Breana N. Micou, Member _________________________________ Abigail E. Magas, Member ATTEST: REGULAR MEETING JULY 14, 2026 The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, July 14, 2026, by Board President Elizabeth A. Maradik in the 4th Floor Public Meeting Room, Council Chambers of the City Hall Building, 215 S. Martin Luther King Jr. Blvd., Suite 400., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Board Clerk Hillary R. Horvath confirmed the presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Murray Miller, Breana Micou, Abigail Magas and Board Attorney Michael Schmidt, with a roll call. President Maradik reminded virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the minutes for the Agenda Review Session and Regular Meetings of the Board held on June 18, and June 23, 2026, were approved. OPENING OF BIDS – WESTERN AVE. TRANSFORMATION DISTRICT 1 – PROJECT NO. 125-047 (HUD LOAN/RIVER WEST TIF) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 estimatorindianaearth@yahoo.com Bid was signed by Mark Osler Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Five (5) of Five (5) Addendum Acknowledgements received. BID: Division A $2,910,524 Division B $4,626,399 Alternate 1 $731,957 Alternate 2 $254,605 Alternate 3 $776,688 July 28, 2026 REGULAR MEETING JULY 14, 2026 155 Bid Total $9,300,173 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works and DCI for review and recommendation. OPENING OF BIDS – WALKER FIELD RESTROOM BUILDING – PROJECT NO. 125-024 (PR-00048133) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: LARSON-DANIELSON CONSTRUCTION CO., INC. 302 Tyler Street LaPorte, IN 46350 dmeyer@ldconstruction.com Bid was signed by Brian Larson Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted Five (5) of Five (5) Addendum Acknowledgements received. Base Bid $799,279 Alternate 1 $27,764 Alternate 2 $135,861 TRG SERVICES, INC. 16700 Cleveland Road Granger, IN 46530 jason@therienksgoup.com Bid was signed by Jason Alphenaar Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted Three (3) of Five (5) Addendum Acknowledgements received. Base Bid $782,929.11 Alternate 1 $2,904.67 Alternate 2 $174,296.24 MAJORITY BUILDERS, INC. 62900 US31 S South Bend, IN 46614 gpaston@majoritybuilders.com Bid was signed by Gary Paston Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted Five (5) of Five (5) Addendum Acknowledgements received. Base Bid $678,493 Alternate 1 $8,244 Alternate 2 $110,369 Upon a motion made by VP Molnar, seconded by MR. Miller and carried by roll call, the above bids were referred to Public Works and VPA for review and recommendation. REGULAR MEETING JULY 14, 2026 156 OPENING OF BIDS – 2026 CONTRACTOR PAVING ROUND 3 – PROJECT NO. 126-037 (PR-00048606) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: MILESTONE CONTRACTORS L.P. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com, epillipow@milestonelp.com Bid was signed by Dustin Hilary Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendum Acknowledgements received. BID: Base Bid Division 1 $1,763,000 Base Bid Division 2 $478,000 Bid Total $2,241,000 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 dsauer@rieth-riley.com Bid was signed by Jacob Kwilasz Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendum Acknowledgements received. BID: Base Bid Division 1 $1,582,618 Base Bid Division 2 $554,341 Bid Total $2,136,959 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works for review and recommendation. OPENING AND AWARD OF QUOTATIONS – APPROVE CONTRACT – WALKER FIELD HOUSE RESTORATION PROJECT, PHASE II - MASONRY – PROJECT NO. 125-044B (PR- 00048174) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: BERGLUND CONSTRUCTION COMPANY 126 Venturi Drive Chesterton, IN 46304 awilson@berglundco.com Quotation was submitted by John McHugh Non-Collusion, Non-Discrimination Affidavit Form was completed. Two (2) of Two (2) Addendum Acknowledgements received. QUOTE: Base Quote $25,000 Alternate 1 $200,000 Alternate 2 $178,000 Alternate 3 $52,000 REGULAR MEETING JULY 14, 2026 157 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Engineering for review and recommendation. After reviewing those quotations, Ms. Wyant recommended that the Board award the contract to the lowest responsive and responsible bidder, Berglund Construction Company, Base Quote plus Alternate 3 in the amount of $77,000. Therefore, VP Molnar made a motion that the recommendation be accepted and the quotation awarded, and the contract approved as outlined above. Mr. Miller seconded the motion and carried it by roll call. OPENING OF QUOTATIONS – THE POINTE AT RIVERWALK – RETAINING WALL MATERIALS – PROJECT NO. 124-069H (PR-0048174) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: KUERT OUTDOOR LIVING 2129 West Wilden Ave. Goshen, IN 46528 annette@kuert.com Quotation was submitted by Annette Knoop Non-Collusion, Non-Discrimination Affidavit Form was completed. QUOTE: Total Quote $24,890.93 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Public Works for review and recommendation. OPENING OF QUOTATIONS – STUDEBAKER MUSEUM HVAC – BUILDING CONTROL SYSTEM – PROJECT NO. 125-079 (PR-00048965) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: APEX INTEGRATED SOLUTIONS, INC. 2421 S. Nappanee St., Building 2 Elkhart, IN 46517 jmmartell@apexintegrated.net Quotation was submitted by Jennifer Martell Non-Collusion, Non-Discrimination Affidavit Form was completed. Zero (0) of One (1) Addendum Acknowledgements received. QUOTE: Item 1 $234,000 Item 2 $1,600 Total Quote $235,600 OJS BUILDING SERVICES 2516 N. Home St. Mishawka, IN 46545 jasondemeyer@dadodd.com Quotation was submitted by Jason DeMeyer Non-Collusion, Non-Discrimination Affidavit Form was completed. Zero (0) of One (1) Addendum Acknowledgements received. QUOTE: Item 1 $207,980 REGULAR MEETING JULY 14, 2026 158 Item 2 $26,500 Total Quote $234,480 PRECISION CONTROL SYSTEMS, INC. 211 W. Ridge Road Griffith, IN 46319 pmacdonald@pcsog.com Quotation was submitted by Andrew Syrios Non-Collusion, Non-Discrimination Affidavit Form was completed. Zero (0) of One (1) Addendum Acknowledgements received. QUOTE: Item 1 $209,820 Item 2 No Bid Total Quote $209,820 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Public Works for review and recommendation. OPENING OF QUOTATIONS – STUDEBAKER MUSEUM HVAC - MECHANICAL – PROJECT NO. 125-079 (PR-00048637) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: HERRMAN & GOETZ, INC. 3419 N. Home St. Mishawka, IN 46545 jkeeks@hgservices.com Quotation was submitted by John Feeks Non-Collusion, Non-Discrimination Affidavit Form was completed. Zero (0) of One (1) Addendum Acknowledgements received. QUOTE: Total Quote $91,975 EDWARD J., WHITE, INC. 1011 S., Michigan St. South Bend, IN 46601 jbucher@ejwhiteinc.net Quotation was submitted by Jeffrey M., Bucher, Jr. Non-Collusion, Non-Discrimination Affidavit Form was completed. Zero (0) of One (1) Addendum Acknowledgements received. QUOTE: Total Quote $79,695 GRIFFEN PLUMBING AND HEATING, LLC 2310 Toledo Rd. Elkhart, IN 46516 jswaim@griffenph.com Quotation was submitted by Joe Swaim Non-Collusion, Non-Discrimination Affidavit Form was completed. Zero (0) of One (1) Addendum Acknowledgements received. QUOTE: Total Quote $108,977 IDEAL CONSOLIDATED, INC. REGULAR MEETING JULY 14, 2026 159 1125 South Walnut Street South Bend, IN 46619 kkozlowski@idealconsolidated.com Quotation was submitted by Mick Rauch Non-Collusion, Non-Discrimination Affidavit Form was completed. One (1) of One (1) Addendum Acknowledgements received. QUOTE: Total Quote $107,990 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Public Works for review and recommendation. OPENING OF QUOTATIONS – MAIN STREET VIADUCT BEAUTIFICATION – PROJECT NO. 126-028 (PR-00047826) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: ACORN LANDSCAPING LLC 3680 West Sample Street South Bend, IN 46619 info@acornlandscapers.com Quotation was submitted by Jeff Ritschard Non-Collusion, Non-Discrimination Affidavit Form was completed. BASE QUOTE: DIVISION 1 $48,600 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Public Works and DCI for review and recommendation. OPENING OF QUOTATIONS – 2026 BRICK SPOT REPAIR – PROJECT NO. 126-029 (PR- 00048993) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: ACORN LANDSCAPING LLC 3680 West Sample Street South Bend, IN 46619 info@acornlandscapers.com Quotation was submitted by Jeff Ritschard Non-Collusion, Non-Discrimination Affidavit Form was completed. Two (2) of Two (2) Addendum Acknowledgements received. BASE QUOTE: Base Quote Total $149,265 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Public Works for review and recommendation. OPENING OF QUOTATIONS – LEIGHTON BUILDING 2ND FLOOR SLAB INFILL – PROJECT NO. 125-055E (PR-00048994) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: LARSON-DANIELSON CONSTRUCTION CO., INC. REGULAR MEETING JULY 14, 2026 160 302 Tyler Street LaPorte, IN 46350 dmeyer@ldconstruction.com Bid was signed by Brian Larson Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted One (1) of One (1) Addendums Acknowledgements received. QUOTE: Base Quote Total $78,380 THE ROBERT HENRY CORPORATION 404 S. Frances St. South Bend, IN 46617 mcoleman@roberthenrycopr.com Quotation was submitted by Brian Henry Non-Collusion, Non-Discrimination Affidavit Form was completed. One (1) of One (1) Addendum Acknowledgements received. QUOTE: Base Quote Total $79,719 ANCON CONSTRUCTION 2121 W. Wilden Ave. Goshen, IN 46528 glen@anconconstruction.com Bid was signed by Glen Kauffmann Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. One (1) of One (1) Addendums Acknowledgements received. QUOTE: Base Quote Total $26,850 ZIOLKOWSKI CONSTRUCTION INC. 4050 Ralph Jones Drive South Bend, IN 46628 msuvelza@zbuild.com Quotation was submitted by Jason Watts Non-Collusion, Non-Discrimination Affidavit Form was completed. One (1) of One (1) Addendum Acknowledgements received. QUOTE: Base Quote Total $43,800 CONSTRUCTION FIELD SERVICES, LLC. 8762 Louisiana Street, Suite N Merrillville, IN 46410 cdantonio@constructionfieldservices.com Bid was sent by Mr. Christopher D’Antonio Non-Collusion, Non-Discrimination Affidavit Form was not submitted. One (1) of One (1) Addendums Acknowledgements was not received. QUOTE: Base Quote Total No Bid Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Public Works for review and recommendation. REGULAR MEETING JULY 14, 2026 161 AWARD QUOTATION AND APPROVE CONTRACT – SBARC SIGNAGE – PROJECT NO. 126-046 (PR-00048626) Lidya Abreha, Engineering, advised the Board that on June 22, 2026, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Abreha recommended that the Board award the contract to the lowest responsive and responsible quoter, Hayes Design Company, in the amount of $19,641.36. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. APPROVE CHANGE ORDER NO. 3 (F) – MISHAWAKA AVE. STREETSCAPE – PROJECT NO. 121-072 (PO-0036730 President Maradik advised that Leslie Biek, Engineering has submitted change order number 3 (Final) on behalf of Milestone Contractors, L.P., indicating the contract amount be increased by $37,569.92 for a new contract sum, including this change order, in the amount of $3,961,022.96. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 2 – ND-DTSB TRAIL – HILL ST. AND SOUTH BEND AVE. – PROJECT NO. 122-040B (PO-0030898) President Maradik advised that Charlotte Brach, Engineering, has submitted change order number 2 on behalf of Rieth-Riley Construction Co., Inc., indicating the contract amount be increased by $326,005.16 for a new contract sum, including this change order, in the amount of $4,457,402.66. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 2 – DYLAN DR. LIGHTING IMPROVEMENTS – PROJECT NO. 119-047 (PO-0041225) - TABLED President Maradik advised that Cailtin Wyant, Engineering, has submitted change order number 2 on behalf of Michiana Contracting, indicating the contract amount be increased by $120,434.02 for a new contract sum, including this change order, in the amount of $475,868.94. After further discussion among Engineering, Wyant proposed that the change order be tabled for this meeting. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was tabled. APPROVE CHANGE ORDER NO. 3 (FINAL) AND PROJECT COMPLETION AFFIDAVIT – DEMOLITION OF RABBI SHULMAN APARTMENTS – PROJECT NO. 125-014 (PO- 0040785) President Maradik advised that Kyle Ludlow, Engineering, has submitted change order number 3 (final) on behalf of Green Demolition Contractors, Inc., indicating the contract amount be decreased by $8,000 for a new contract sum, including this change order, of $1,648,000. Also submitted was the project completion affidavit indicating this new final cost of $1,648,000. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, change order number 3 (final) and the project completion affidavit were approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT – POTAWATOMI CONSERVATORY ROOF REPLACEMENT – PROJECT NO. 125-049 (PO- 0040201) President Maradik advised that Zak Tebell, Engineering, has submitted change order number 1 (final) on behalf of Slatile Roofing and Sheet Metal Co., indicating a time extension of sixty-four (64) days and a new completion date of March 5, 2026. Also submitted was the project completion affidavit indicating this new final cost of $151,812. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, change order number 1 (final) and the project completion affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT – URBAN HALF MOON TREE NURSERY – PROJECT NO. 125-017R (PO-0039184) President Maradik advised that Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of Acorn Landscaping, LLC, for the above referenced project, REGULAR MEETING JULY 14, 2026 162 indicating a final cost of $160,184.69. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT – 2024 LEAD SERVICE LINE AND MAIN REPLACEMENTS SOUTHEAST ZONE – PROJECT NO. 123-069B (STATE REVOLVING FUND) - TABLED President Maradik advised that Rebecca Plantz, Engineering, has submitted the project completion affidavit on behalf of Selge Construction Co., Inc., for the above referenced project, indicating a final cost of $6,207,194.53. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was tabled. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – 2026 NEIGHBORHOOD SERVCIES & ENFORCEMENT DEMOLITIONS – PROJECT NO. 126- 045 (PR-00048966) In a memorandum to the Board, Zach Hurst, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET – THE YARD – HILL ST. PARKING LOT – PROJECT NO. 126-020A (PR-00048967) In a memorandum to the Board, Caitlin Wyant, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET – CLEVELAND SOUTH AND PINHOOK WELL REPLACEMENTS – PROJECT NO. 125-033 (PR-00048991) In a memorandum to the Board, Rolf Seh, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request to advertise was approved, and the title sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET – POTAWATOMI PARK IMPROVEMENTS PHASE IIA – PROJECT NO. 125-050A (PR- 00049016) In a memorandum to the Board, Leslie Biek, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request to advertise was approved, and the title sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS – HOWARD PARK BANDSHELL – PROJECT NO. 125-052 (TIF RIVER EAST) In a memorandum to the Board, Lidya Abreha, Engineering, requested permission to advertise for the receipt of proposals for the above referenced project. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved ADOPT RESOLUTION NO. 24-2026 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 24-2026 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY REGULAR MEETING JULY 14, 2026 163 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT KEVIN GIBBONS retired effective July 4th, 2026 from the South Bend Police Department after forty (40) years of service, and the Police Merit Board of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedures for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. FJN7030, a Smith and Wesson M&P Handgun, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 14th day of July 2026. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Murray L. Miller s/ Breana N. Micou s/ Abigail E. Magas ATTEST: s/ Hillary R. Horvath, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following agreements/contracts/proposals/addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second Real Property Transfer Agreement Affordable HomeMatters Indiana LLC/Intend Indiana Transfer of Five (5) City- Owned Properties for Development of Affordable Housing N/A Molnar/Miller Real Property Transfer Agreement 466 Works Community Development Corporation Transfer of Five (5) City- Owned Properties for Development of Affordable Housing N/A/ Molnar/Miller Access Agreement MACOG Agreement to Continue Environmental Testing at the South Bend Range 133 Cherry St. N/A Molnar/Miller Amendment No. 1 to Professional McCormick Engineering, LCC Additional Design Services for The Yard Project, Project No. 126- 020 $5,000 (PO- 0042808) Molnar/Miller REGULAR MEETING JULY 14, 2026 164 Services Agreement Accept Proposal Athena Sciences Acceptance of Proposal and Authorization to begin Final Contract Negotiations for the 2026-2036 Automated Biometric Identification System (ABIS) N/A Molnar/Miller Agreement Hayes Towers Allow the South Bend Fire Department to Access and use One or More Hayes Properties for the Purpose of Conducting Tower Rescue and Technical Training Events N/A Molnar/Miller Amendment No. 1 to Professional Services Agreement Jones Petrie Rafinski Corporation Additional Construction Administration for Dividing the Project into Phases $10,600 (PR- 00048976) Molnar/Miller Amendment No. 1 to Professional Services Agreement Alliance Architects, Inc. Development of 100% of the Plans and Specs for the Solid Waste Office Expansion, Project No. 125-074 $39,500 (PR- 00048987) Molnar/Miller Professional Services Agreement DLZ Indiana, LLC Second Phase of the South Bend Range Cleanup, covering Site Clearing, Project No. 125-020B $117,600 (PR- 00048990) Molnar/Miller Amendment No. 1 to Professional Services Agreement Hammel, Green, and Abrahamson, Inc. (HGA) Design Services for Howard Park Bandshell, Project No. 125-052 $113,608 (TIF River East) Molnar/Miller APPROVAL OF LICENSE AND PERMIT APPLICATIONS The following license and permit applications were presented for approval: Applicant Description Date/Time Location Motion Carried Linden Avenue 4th of July Ratify Street Closure for Special Event July 4, 2026/ 6:00 a.m. to 10:00 p.m. Linden Ave. between Fremont St. & Meade St. Molnar/Miller Our Lady of Hungary Parish Festival Ratify Street Closure for Special Event July 18, 2026/ 10:00 a.m. to 10:00 p.m. Chapin St. between Calvert St. & Bruce St. Molnar/Miller North Shore Triangle Concert in Parkovash Park Ratify Street Closure for Special Event July 25, 2026/ 12:00 p.m. to 8:30 p.m. Parkovash Ave. between Lafayette Blvd. & Hillcrest Rd. Molnar/Miller SBC-5K Peace Run, Walk, or Stroll Ratify Street Closure for Special Event August 22, 2026/ 9:00 a.m. to 12:30 p.m. Brief Interruptions along Michigan St., Niles Ave., Madison St., St. Molnar/Miller REGULAR MEETING JULY 14, 2026 165 Louis Blvd., Cedar St., Notre Dame Ave., and Sorin St. HOCO Parade- Riley High School Ratify Street Closure for Special Event September 4, 2026/ 6:00 p.m. to 6:45 p.m. Ireland Rd. Begin at Christian Center to Miami St. continue to Jackson Middle School Molnar/Miller Fusion Festival Ratify Street Closure for Special Event September 26-27, 2026/ 6:00 a.m. to 8:00 p.m. & 12:00 p.m. to 6:00 p.m. Jefferson Blvd. between MLK Jr. & St Louis Blvd. and St. Louis Blvd. between Jefferson Blvd. & Wayne St. Molnar/Miller Familia Fun Fest Ratify Street Closure for Special Event October 10, 2026/ 10:00 a.m. to 2:00 p.m. Rum Village – Around Rum Village Park Rd. Molnar/Miller L Street Kitchen/Punjabi Rasoi Sidewalk Café Permit Monday- Sunday 8:00 a.m. to 2:00 p.m./ Wednesday- Thursday 4:00 p.m. to 8:00 p.m./ Friday & Saturday 3:00 p.m. to 9:00 p.m. 131 S. Lafayette Blvd. Molnar/Miller APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT – LANG LAB President Maradik stated an application for an encroachment and revocable permit has been received from Lang Lab for the purpose of allowing a blade sign to be placed in the right-of-way at 1302 High St. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the encroachment and revocable permit was approved. APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT – LOGAN COMMUNITY RESOURCES, INC. President Maradik stated an application for an encroachment and revocable permit has been received from Logan Community Resources Inc. for the purpose of allowing a 36’’ hanging sign to be placed in the right-of-way at 535 S. Main St. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the encroachment and revocable permit was approved. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following traffic control device requests were approved: REGULAR MEETING JULY 14, 2026 166 NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 411 E. Oakside St. 1721 Douglas St. REMARKS: All Criteria Met APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE President Maradik stated that the Board is in receipt of the following consents to annexation and waivers of rights to remonstrate. The consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Mary K. Rosenthal, 51811 Heath Ct., South Bend, IN 4637 1. 21579 Golden Maple Ct.– Water/Sewer (Key No. 71-03-15-128- 004.000-008) Upon a motion by VP Molnar, seconded by Mr. Miller and carried by roll call, the consents to annexation and waivers of rights to remonstrate were approved as submitted. APPROVE RENEWAL OF INDUSTRIAL WASTEWATER DISCHARGE PERMIT(S) In a Memorandum to the Board, Ms. Serena Lozano-Shane, Division of Wastewater, submitted the following wastewater discharge permit(s) for renewal and recommended approval: Imagineering Enterprises LLC DBA Imagineering Finishing Technology, 1302 West Sample St. VESTIS Services, LLC, 3701 Progress Drive There being no further discussion, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the wastewater discharge permit(s) was approved. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Capstone Building and Remodeling Contractor Approved June 16, 2026 Akins Earthworks & Pools Excavation Approved June 17, 2026 Advanced Engineering Services Excavation Approved June 24, 2026 Akins Earthworks & Pools Occupancy Approved June 17, 2026 Advanced Engineering Services Occupancy Approved June 24, 2026 Clarkco, Inc. Occupancy Approved July 7, 2026 VP Molnar made a motion that the bond’s approval and/or release as outlined above be ratified. Mr. Miller seconded the motion, which carried by roll call. RATIFY PREAPPROVED CLAIMS PAYMENTS VP Molnar stated the Board received notices of the following preapproved claim payments from the City’s Department of Administration and Finance: Name Date Amount of Claim City of South Bend Claims GBLN-0138358; GBLN-0138429; GBLN-0138444 06/16/2026 $1,835,813.51 REGULAR MEETING JULY 14, 2026 167 Name Date Amount of Claim City of South Bend Claims GBLN-0138739; GBLN-0138773; GBLN-0138841 06/23/2026 $3,958,881.56 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by VP Molnar, seconded by Mr. Miller, and carried by roll call, the Board ratified the preapproved claims payments. PRIVILEGE OF THE FLOOR ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:19 a.m. BOARD OF PUBLIC WORKS _________________________________ Elizabeth A. Maradik, President _________________________________ Joseph R. Molnar, Vice President _________________________________ Murray L. Miller, Member _________________________________ Breana N. Micou, Member _________________________________ Abigail E. Magas, Member