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Home My WebLink AboutAward Quote - SBARC Signage Proj No 126-046 - Hayes Design Company July 14, 2026 Austin Smith Hayes Design Company 1247 Mishawaka Ave. South Bend, IN 46615 asmith@hayesdco.com RE: Quotation Award – SBARC Signage – Project No. 126-046 Dear Austin: At its July 14, 2026 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $19,641.36. Please forward the following documents in one submittal by July 28, 2026 to my attention for Board of Public Works approval at hhorvath@southbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. Sincerely, /s/Hillary Horvath Hillary Horvath, Clerk BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 14th Day of July, 2026, by and between Hayes Design Company, (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 126-046 DESCRIPTION: SBARC Signage COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $19,641.36 FUNDING: PR-00048626 The unit prices for this improvement were those prices as received and accepted by the Board on the 14th Day of July, 2026. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS HAYES DESIGN COMPANY President Member Printed Name Member Member Signature Member Attest: Clerk July 14, 2026 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Hillary Horvath, Clerk Board of Public Works FROM: Lidya Abreha Project Engineer, Division of Engineering SUBJECT: Award: 126-046 SBARC Signage DATE: July 6th, 2026 On June 22nd 2026, I opened and read quotes for the above project. Two quotes were received from Hayes Design Co. and US Sign Crafters. Hayes Design Co. US Sign Crafters. Base Quote Total $19.641.36 $19,800.00 Engineering recommends the award of the base quote to the lowest responsive and responsible bidder, Hayes Design Co. in the amount of $19,641.36. DCI has appropriated sufficient funds from Neighborhood Code Enforcement. Please respond with any questions (EXT 5961). BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 07/6/2026 Name Lidya Abreha Department Public Works BPW Date 07/14/2026 Phone Extension 5961 Required Prior to Submittal to Board BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Mickey Lovy Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Hayes Design Company New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name SBARC Signage Project Number PROJ-0715; PR-00048626 Funding Source DCI Neighborhood Code Enforcement Account No. Amount $19,641.36 Terms of Contract Purpose/Description Request to award quotes for the South Bend Animal Resource Center sign project. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: