HomeMy WebLinkAboutOpening of Quotes - Studebaker Museum Mechanical Proj No 125-079 - Edward J WhiteVersion 1/3/2025 Page - 1 Public Works Quote
CITY OF SOUTH BEND, INDIANA
CONTRACTOR’S QUOTE FOR PUBLIC WORK
PROJECT NAME: Studebaker National Museum
Project A: HVAC Equipment Replacement
PROJECT NO. 125-079
QUOTES DUE July 14, 2026 by 4:00 am via email to bpwbids@southbendin.gov
(Must be completed for all quotes. Please type or print)
Date: Firm:
Address:
City/State/Zip: Telephone Number: ( )
Email Address:
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
DLZ Indiana, LLC for the The City of South Bend, Department of Public Works, dated June 30, 2026.
and dated for the sum of (enter the Total Quote as shown on the Proposal)
($ )
(Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachment.
ACCEPTANCE
The above quote is accepted this day of 20
Subject to the following conditions:
BOARD OF PUBLIC WORKS
President
Members
By
(Signature)
(Printed Name of Person Signing)
9
07/14/2026 Edward J. White, Inc.
1011 S. Michigan St.
South Bend, IN 46601 574 289-6351
jbucher@ejwhiteinc.net
Studebaker National Museum, Project A: HVAC Equipment Replacement
June 30, 2026
Jeffrey M. Bucher, Jr.
*Acknowledge receipt of Addendum #1.*See attached qualification letter.
Seventy-Nine Thousand Six Hundred Ninety-Five and 00/100 Dollars 79,695.00
Version 1/3/2025 Page - 5 Public Works Quote
QUOTE/PROPOSAL
CITY OF SOUTH BEND
PROJECT NAME
Studebaker National Museum
Project A: HVAC Equipment Replacement
PROJECT NO. 125-079
QUOTES DUE
July 14, 2026 by 4:00 pm via email to
bpwbids@southbendin.gov
Item
No. Description Quantity Unit Unit Price Total Amount
1 HVAC Equipment Replacement $
2 $
Total Amount of Quote $
Firm:
Address:
City/State/Zip: Telephone Number: ( )
Fax Number: ( )
By
(Signature)
(Printed Name of Person Signing)
9 a
N/A N/A N/A
Edward J. White, Inc.
1011 S. Michigan St.
South Bend, IN 46601 574
574
289-6351
289-3755
Jeffrey M. Bucher, Jr.
79,695.00
79,695.00
Version 1/3/2025 Page - 2 Public Works Quote
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to
this Affidavit.
CONTRACTOR’S NON-COLLUSION AND NON-DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF ___________ )
) SS:
COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:
1.Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent
any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made
without reference to any other bid and without any agreement, understanding or combination with
any other person in reference to such bidding. Contractor further says that no person or persons,
firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift,
commission or thing of value on account of such sale; and
2.Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3.Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment
activities in Iran.
a.For purposes of this Certification, “Iran” means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time-to-time.
b.As provided by Ind. Code § 5-22-16.5-8, as amended from time-to-time, a Contractor is
engaged in investment activities in Iran if either:
i.Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii.Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
IN
St. Joseph
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4.Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an unauthorized
alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of
Contractor’s newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3.
Contractor’s documentation of enrollment and participation in the E-Verify Program is included
and attached as part of this bid/quote; and
5.Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6.Persons, firms, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a City
contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter
directly or indirectly related to employment because of race, sex, religion, color, national origin,
ancestry, age, gender expression, gender identity, sexual orientation or disability that does not
affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or
any combination of the foregoing including, but not limited to, public works contracts awarded
under public bidding laws or other contracts in which public bids are not required by law, the City,
its agencies, boards, or commissions will consider the Contractor’s good faith efforts to obtain
participation by those subcontractors certified by the State of Indiana as a Minority Business
(“MBE”) or as a Women’s Business Enterprise (“WBE”) as a factor in determining the lowest,
responsible, responsive bidder.
Contractors seeking the award of a City contract cannot be required to award a subcontract to an
MWBE; however, they may not unlawfully discriminate against said MBE/WBE. A finding of
noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a
City contract for a period of one (1) year from the date of such determination, and such
determination may also be grounds for terminating the contact to which the discriminatory practice
or noncompliance pertains.
7.The undersigned Contractor agrees that the following nondiscrimination commitment shall
be made a part of any contract which it may henceforth enter into with the City of South Bend,
Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
July 14, 2026
City of South Bend Board of Public Works
Attn: Nifemi Oluwatomini – Senior Engineer
215 S. Dr. Martin Luther King Drive
South Bend, IN 46601
Re: Studebaker Museum – Project A: HVAC Equipment Replacement
Engineer Oluwatomini:
In our proposal, we have not included VFD’s for the power exhaust nor have we included an air flow measuring station on
the outside air. Both of these items are shown on the sequence of operation, however, it is not clear that the intent is for
the rooftop units to be furnished with them. Adding VFD’s to the powered exhaust and airflow measuring stations turn
these into custom machines with lead times of 16-20 weeks from date of order. It also substantially increases the cost of
the equipment. It is our understanding that air flow measuring stations, if required, would be provided by the temperature
controls contractor. The equipment reps did not feel that VFD’s on the powered exhaust was required for the minimum
amount of outside air and that the sequence could be achieved with the modulation of the dampers and normal powered
exhaust operation. We received bids from two suppliers (Carrier via TEC and York via MSI) and neither included these as
standard equipment in their base price. The basis of design manufacturer (Trane) chose not to bid the project.
Additionally, it was brought to our attention during this bid, via one of the bidding electrical subcontractors, that the
building’s fire alarm representative has stated that the existing fire alarm panel will not allow the integration of new smoke
detectors into the system. Per the rep, the existing fire alarm system is an EST2 system that is obsolete. Any addition of
new field devices would require a complete upgrade/conversion to the main fire alarm panel. Therefore, based on this
information, we have included factory installed supply and return smoke detectors inside the new rooftop units, however,
they will have localized operation to shut down the units only and will not be addressable to the overall fire alarm system.
Please contact our office with any questions.
Respectfully submitted;
Edward J. White, Inc.
Jeffrey M. Bucher, Jr.
Vice-President
BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM
Date: 7/6/2026
Name: Nifemi Oluwatomini Department of Public Works – Engineering Division
BPW Date: 07/14/26 Phone Extension: 0615
Required Prior to Submittal to Board BPW Attorney X Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name
New Vendor Yes If Yes, Approved by Purchasing No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No Project Name Studebaker HVAC (Mechanical)
Project Number 125-079
Funding Source
Account No. PR-00048637
Amount
Terms of Contract
Special Contract Provisions
Purpose/Description Opening of quotes for the replacement of 2 Roof top units (RTUs)
For Change Orders Only
Amount of Increase Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase Decrease
%
( %)
Time Extension Amount:
New Completion Date: