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Home My WebLink About07092026 BPW Agenda Review Meeting - FinalCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION JULY 9, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 1 AGENDA REVIEW SESSION ACTION ITEM 1.LICENSES AND PERMITS A.Transient Merchant License 1.Applicant: Country Fresh Farms a)Location: 250 W. Ireland Rd. (Lowe’s Parking Lot) b)Date/Time: July 11-12, 2026/8:00 a.m. to 7:00 p.m. c)Favorable Recommendations Subject to Inspection Upon Set up, and if Tent is to be used Must Adhere to Applicable Permits. 2.REVIEW OF MINUTES A.Approve Agenda Review, and Regular Meeting Minutes of June 18, and June 23, 2026 3.OPENING OF BIDS A.Western Ave. Transformation District 1 - Project No. 125-047 1.Funding: HUD Loan/River West TIF B.Walker Field Restroom Building – Project No. 125-024 1.Funding: PR-00048133 C.2026 Contractor Paving Round 3 – Project No. 126-037 1.Funding: PR- 00048606 4.OPENING OF QUOTATIONS A.Walker Field House Restoration Project, Phase II - Masonry – Project No. 125-044B 1.Award 2.Funding: PR-00048174 B.The Pointe at Riverwalk – Retaining Wall Materials – Project No. 124-069H 1.Funding: PR-00048970 C.Studebaker Museum HVAC – Building Control System – Project No. 125- 079 1.Funding: PR-00048965 D.Studebaker Museum HVAC - Mechanical – Project No. 125-079 1.Funding: PR-00048637 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION JULY 9, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 2 E. Main Street Viaduct Beautification – Project No. 126-028 1. Funding: PR-00047826 F. 2026 Brick Spot Repair – Project No. 126-029 1. Funding: PR-00048993 G. Leighton Building 2nd Floor Slab Infill – Project No. 125-055E 1. Funding: PR-00048994 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. SBARC Signage – Project No. 126-046 1. Company: Hayes Design Company 2. Amount: $19,641.36 3. Funding: PR-00048626 6. CHANGE ORDERS A. Mishawaka Ave. Streetscape – Project No. 121-072 1. Company: Milestone Contractors, L.P. 2. Change Order No.: 3 (F) 3. Increase Amount: $37,569.92 4. Percent of Increase: 20.92% 5. Total Percent of Change: 22.08% 6. Revised Contract Amount: $3,961,022.96 7. Funding: PO-0036730 B. ND-DTSB Trail – Hill St. and South Bend Ave. – Project No. 122-040B 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 2 3. Increase Amount: $326,005.16 4. Percent of Increase: 7.89% 5. Total Percent of Change: 9.31% 6. Revised Contract Amount: $4,457,402.66 7. Funding: PO-0030898 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION JULY 9, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 3 C. Dylan Dr. Lighting Improvements – Project No. 119-047 1. Company: Michiana Contracting 2. Change Order No.: 2 3. Increase Amount: $120,434.02 4. Percent of Increase: 33.88% 5. Total Percent of Change: 40.11% 6. Revised Contract Amount: $475,868.94 7. Funding: PO-0041225 7. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Demolition of Rabbi Shulman Apartments – Project No. 125-014 1. Company: Green Demolition Contractors, Inc. 2. Change Order No.: 2(F) 3. Decrease Amount: ($8,000) 4. Percent of Decrease: (0.48%) 5. Total Percent of Change: 22.26% 6. Final Contract Amount: $1,648,000 7. Funding: PO-0040785 B. Potawatomi Conservatory Roof Replacement – Project No. 125-049 1. Company: Slatile Roofing and Sheet Metal Co 2. Change Order No.: 1(F) 3. Time Extension Amount: Sixty-Four (64) Days 4. Completion Date: March 5, 2026 5. Final Contract Amount: $151,812 6. Funding: PO-0040201 8. PROJECT COMPLETION AFFIDAVITS A. Urban Half Moon Tree Nursery – Project No. 125-017R 1. Company: Acorn Landscaping, LLC 2. Final Contract Amount: $160,184.69 3. Funding: PO-0039184 B. 2024 Lead Service Line and Main Replacements Southeast Zone – Project No. 123-069B 1. Company: Selge Construction Co., Inc. 2. Final Contract Amount: $6,207,194.53 3. Funding: State Revolving Fund CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION JULY 9, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 4 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2026 Neighborhood Services & Enforcement Demolitions – Project No. 126-045 1. Funding: PR-00048966 B. The Yard – Hill St. Parking Lot – Project No. 126-020A 1. Title Sheet 2. Funding: PR-00048967 C. Cleveland South and Pinhook Well Replacements – Project No. 125-033 1. Title Sheet 2. Funding: PR-00048991 D. Potawatomi Park Improvements Phase IIA – Project No. 125-050A 1. Title Sheet 2. Funding: PR-00049016 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS A. Howard Park Bandshell – Project No. 125-052 1. Funding: TIF River East 11. RESOLUTIONS A. Resolution No. 24-2026 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Sergeant Kevin Gibbon’s Firearm 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Real Property Transfer Agreement – Affordable HomeMatters Indiana, LLC/ Intend Indiana 1. Description: Transfer of Five (5) City-Owned Properties for the Development of Affordable Housing B. Real Property Transfer Agreement – 466 Works Community Development Corporation 1. Description: Transfer of Five (5) City-Owned Properties for the Development of Affordable Housing CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION JULY 9, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 5 C. Access Agreement – MACOG 1. Description: Agreement to Continue Environmental Testing at the South Bend Range 133 Cherry St. D. Amendment No. 1 to Professional Services Agreement – McCormick Engineering, LLC 1. Description: Additional Design Services for The Yard Project, Project No. 126-020 2. Amount: $5,000 3. Funding: PO-0042808 E. Accept Proposal – Athena Sciences 1. Description: Acceptance of Proposal and Authorization to begin Final Contract Negotiations for the 2026-2036 Automated Biometric Identification System (ABIS) F. Agreement – Hayes Towers 1. Description: Allow the SBFD to Access and use One or More Hayes Properties for the Purpose of Conducting Tower Rescue and Technical Training Events G. Amendment No. 1 to Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Additional Construction Administration for Dividing the Project into Phases for the SBPD Explosive Enclosure Design, Project No. 124-031 2. Amount: $10,600 3. Funding: PR-00048976 H. Amendment No. 1 to Professional Services Agreement – Alliance Architects, Inc. 1. Description: Development of 100% of the Plans and Specs for the Solid Waste Office Expansion, Project No. 125-074 2. Amount: $39,500 3. Funding: PR-00048987 I. Professional Services Agreement – DLZ Indiana, LLC 1. Description: Second Phase of the South Bend Range Cleanup, covering Site Clearing, Project No. 125-020B 2. Amount: $117,600 3. Funding: PR-00048990 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION JULY 9, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 6 J. Amendment No. 1 to Professional Services Agreement – Hammel, Green, and Abrahamson, Inc. (HGA) 1. Description: Design Services for Howard Park Bandshell, Project No. 125-052 2. Amount: $113,608 3. Funding: TIF River East 13. LICENSES AND PERMITS A. Street Closures for Special Events 1. Ratify Event: Linden Avenue 4th of July a) Date/Times: July 4, 2026/ 6:00 a.m. to 10:00 p.m. b) Location: Linden Ave. between Fremont St. & Meade St. c) Favorable Recommendations 2. Event: Our Lady of Hungary Parish Festival a) Date/Times: July 18, 2026/ 10:00 a.m. to 10:00 p.m. b) Location: Chapin St. between Calvert St. & Bruce St. c) Favorable Recommendations 3. Event: North Shore Triangle Concert in Parkovash Park a) Date/Times: July 25, 2026/ 12:00 p.m. to 8:30 p.m. b) Location: Parkovash Ave. between Lafayette Blvd. & Hillcrest Rd. c) Favorable Recommendations 4. Event: SBC-5K Peace Run, Walk, or Stroll a) Date/Times: August 22, 2026/ 9:00 a.m. to 12:30 p.m. b) Location: Brief Interruptions along Michigan St., Niles Ave., Madison St., St. Louis Blvd., Cedar St., Notre Dame Ave., and Sorin St. c) Favorable Recommendations 5. Event: HOCO Parade- Riley High School a) Date/Times: September 4, 2026/ 6:00 p.m. to 6:45 p.m. b) Location: Ireland Rd. Begin at Christian Center to Miami St. continue to Jackson Middle School c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION JULY 9, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 7 6. Event: Fusion Festival a) Date/Times: September 26-27, 2026/ 6:00 a.m. to 8:00 p.m. & 12:00 p.m. to 6:00 p.m. b) Location: Jefferson Blvd. between MLK Jr. & St Louis Blvd. and St. Louis Blvd. between Jefferson Blvd. & Wayne St. c) Favorable Recommendations 7. Event: Familia Fun Fest a) Date/Times: October 10, 2026/ 10:00 a.m. to 2:00 p.m. b) Location: Rum Village – Around Rum Village Park Rd. c) Favorable Recommendations B. Sidewalk Café Permits 1. Applicant: L Street Kitchen/Punjabi Rasoi a) Location: 131 S. Lafayette Blvd. b) Date/Time: Monday-Sunday 8:00 a.m. to 2:00 p.m./ Wednesday- Thursday 4:00 p.m. to 8:00 p.m./ Friday & Saturday 3:00 p.m. to 9:00 p.m. c) Favorable Recommendations Subject to Maintaining the Minimum ADA Requirements for Pedestrians C. Encroachments/Revocable Permits 1. Applicant: Lang Lab a) Location: 1302 High St. b) Description: Blade Sign c) Favorable Recommendations 2. Applicant: Logan Community Resources, Inc. a) Location: 535 S. Main St. b) Description: 36’’ Hanging Sign c) Favorable Recommendations 14. TRAFFIC CONTROL DEVICES A. New Installation - Accessible Parking Space Sign 1. Location(s): a) 411 E. Oakside St. b) 1721 Douglas St. c) All Criteria Met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION JULY 9, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 8 15. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 21579 Golden Maple Ct. – Water 16. INDUSTRIAL WASTEWATER DISCHARGE PERMITS RENEWALS A. Company: Imagineering Enterprises LLC DBA Imagineering Finishing Technology 1. Location: 1302 West Sample St. B. Company: VESTIS Services, LLC 1. Location: 3701 Progress Drive 17. RATIFY BONDS A. Contractor Bonds 1. Capstone Building and Remodeling LLC, Approved effective June 16, 2026 B. Excavation Bonds 1. Akins Earthworks & Pools, Approved effective June 17, 2026 2. Advanced Engineering Services, Approved effective June 22, 2026 C. Occupancy Bonds 1. Akins Earthworks & Pools, Approved effective June 17, 2026 2. Advanced Engineering, Approved effective June 24, 2026 3. Clarkco, Inc., Approved effective July 7, 2026 18. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0138358; GBLN-0138429; GBLN-0138444 a) Date: 6/16/2026 b) Amount: $1,835,813.51 2. Claim No.: GBLN-0138739; GBLN-0138773; GBLN-0138841 a) Date: 6/23/2026 b) Amount: $3,958,881.56 19. PRIVILEGE OF THE FLOOR 20. ADJOURNMENT CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION JULY 9, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 9 NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.