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HomeMy WebLinkAbout06/11/13 Board of Public Works MinutesAGENDA REVIEW SESSION JUNE 6, 2013 174 The Agenda Review Session of the Board of Public Works was convened at 10:33 a.m. on Thursday, June 6, 2013, by Board President Gary A. Gilot, with Board Members David P. Relos, Kathryn E. Roos, and Michael C. Mecham present. Board member Mark Neal joined the meeting in progress at 10:41 a.m. Also present was Attorney Larry Meteiver. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. AWARD BID AND APPROVE CONTRACT — DEMOLITION OF RUM VILLAGE WELL HOUSE NO. I — PROJECT NO. 113-017 WATER WORKS O&M Mr. John Engstrom, Engineering, advised the Board that on May 28, 2013, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Engstrom recommended that the Board award the contract to the lowest responsive and responsible bidder Jackson Trucking & Excavating, 9067 West 100 N, Kewanna, Indiana 46939, in the amount of $6,500.00. The Board requested that due to the fact that their bid was so much lower than the other bidders, Mr. Engstrom confirm with Jackson Trucking that there was not an error in their math and they could do the project for that amount. In a memorandum to the Board, Mr. Engstrom stated that Mr. John Wiltrout, Water Works, met with Mr. Harvey Jackson, Jackson Trucking, at the well site and he confirmed that his bid was correct and he could do the project for that amount. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Mr. Mecham seconded the motion, which carried. APPEAL OF BOARD OF PUBLIC WORKS'S DECISION — WDIANA UNIVERSITY SOUTH BEND CIVIL RIGHTS HERITAGE CENTER Mr. Gilot stated the Board is in receipt of an appeal from Indiana University South Bend Civil Rights Heritage Center of the Board's decision for the placement of fifteen (15) historical information signs. The original approval of the Board on November 20, 2012 was subject to the applicant getting the approval of all property owners impacted by the signs, and a Certificate of Appropriateness form from the Historical Commission, before installing the signs. Ms. Alma Powell, Civil Rights Heritage Center, thanked the Board for the opportunity to speak. She noted the significance of the project and the Heritage's part in South Bend being named an All American City in previous years. She explained the placement of the signs and their significance, and noted there would be no obstruction in the streets. Mr. Doug Merritt with Burkhart Advertising requested the Board take into consideration that these are post mounted signs on existing posts. They are not an obstruction, and there is no drilling in the posts; they are mounted with decorative clamps. Mr. Merritt stated the fear is that asking a person to review this approved work in the public right-of-way, which the Board has authority over, may invoke personal feelings regarding the subject of the signs. He noted they have no problem with getting the word out via letters or possibly a Public Notice in the South Bend Tribune; they just ask if the Board will allow them to remove the permission portion of the approval. Mr. Merritt added the signs are not ground mounted; they are up in the air and will therefore be no need to mow around an additional sign. He reiterated their concern is they don't want to invoke personal feelings regarding the placement of the signs. Mr. Relos asked if there are existing posts for all fifteen signs. Ms. Powell stated there are; they drove around the city and identified places where there are existing signs specifically. Mr. Merritt noted it could be a lamppost or utility pole without a pole attachment. Mr. Gilot stated the utility companies will not allow them to install signage on their property. Mr. Merritt stated they are City owned posts only. Mr. Gilot questioned if there are any concerns with businesses that have their signs on these posts. Mr. Merritt stated not that he was aware of and they would not want to produce negative calls to the City. Mr. Paul South, Director of Streets, stated the sign posts the City uses are 2" to accommodate signs that are already posted. If the signs are too large, the posts would have to be removed and new ones installed if they require larger posts. Mr. Merritt stated they would be very happy to work with the City on their requirements. Mr. South asked who replaces the signs when they are destroyed. Mr. Merritt stated it would not be the City and they could do a letter laying out responsibilities. Mr. Gilot stated they are private signs in the public right-of-way; the process is what is done for encroachments with a revocable permit indemnifying the City. He noted the Board has done this with canopies, and projected signs; they need to go the revocable permit route. Mr. Merritt stated he can work with MACOG and will pay the cost to send out letters to property owners. Mr. Gilot requested they do an informal communication — knock on the door and inform rather than a letter which can stir up bad feelings. He added this is a wonderful project— but if something shows up in the right-of-way without prior knowledge, it can cause problems. Mr. Gilot made a motion to allow the signs placement as previously approved, without the restriction to obtain property AGENDA REVIEW SESSION JUNE 6 2013 175 owner's permission, but subject to communication to the property owners prior to the installation and subject to an encroachment/revocable permit submitted to the Board indemnifying the City. Ms. Roos seconded the motion which carried. - Contract Amendment -- REAL Services, Inc. Ms. Lory Timmer, Community Investment, stated REAL Services is asking to expand their service area for home modifications for senior citizens, to include areas within the 46615 and 46628 zip codes. Mr. Neal asked her to confirm there would be no change in the dollar amount. Ms. Timmer stated that is correct. - Opening of Quotations — Concrete Curb Construction Mr. Paul South, Director of Streets, stated the specifications and the title for this project have been revised. He noted the previous title stated curb services, which was misleading. Mr. South stated the intent of this work is to expedite work on large properties of more than 300'. He stated they still hope the majority of the work can be divided up and bid out. - Change Order — North Station Low Sloped Roof Restoration Mr. Larry Meteiver, Legal Department, stated that DLZ was hired to write the specifications on the tuck pointing and repair of the chimney on this Water Work's station. He explained when the contractor got deeper into the work, removing old tuck pointing, they found the chimney was more deteriorated than thought and would have to demolished and rebuilt. Mr. Meteiver noted the building is historical and they need to keep the chimney construction true to its historical construction. He added the Change Order is due to conditions that were not visible during inspection, and is therefore due to unforeseen circumstances. - Agreement — Rosenbauer South Dakota, LLC Assistant Chief, Todd Skwarcan, stated the Fire Department was informed that two fire trucks awarded to Rosenbauer by the Board, due to be delivered on July 1, 2013, won't get here until the end of August. He noted the delay is partially brought about by the specifications the Fire Department wrote, because of features they added that are not standard. Assistant Chief Skwarcan explained Rosenbauer agreed to supply a loaner truck to the Fire Department as long as they would not also be charged late delivery liquidation charges. He noted the Fire Department would rather have the truck. Mr. Neal asked for confirmation that there is no cost to the City and they will deliver the loaner truck and cover all costs. Assistant Chief Skwarcan stated yes, but there might be a small service cost for Central Services to attach equipment to the truck. He noted that since the City is self -insured, the vehicle will have to be added to the City insurance also. Mr. Neal stated they will need a valuation to add the vehicle to the list. Mr. Relos questioned when they would be taking delivery. Assistant Chief Skwarcan stated in approximately one (1) to two (2) weeks. Mr. Meteiver asked if they are delivered stripped down. Assistant Chief Skwarcan stated they are basic stock trucks. Mr. Meteiver questioned if the owner is okay with the attachments being put on the truck. Chief Skwarcan stated yes, they understand it is necessary. Mr. Gilot stated the problem is giving them sixty (60) additional days. He noted it is the precedent this sets that is a concern; is everyone that gets sixty (60) days going to be asking for one -hundred and twenty (120). Chief Skwarean stated the Fire Department has had issues before with delays but this is the first of this type, it is very rare. Mr. Gilot asked if they can negotiate the liquidated damages beyond sixty-one (61) days. He suggested after August I the City will make a decision on whether they will continue to waive the charges of $100.00 per day per unit. - Resolution No. 40-2013 - A Resolution of the Board of Public Works of the City of South Bend, Indiana, Authorizing the Publication of Notice of a Public Hearing concerning the Disposition of Real Properties Located at 4212 Fellows Street and 4224 Fellows Street, South Bend, Indiana Mr. Larry Meteiver, Legal, stated this property is located in the Fellows Street redevelopment area and the authorization to dispose of it is a two-step process. The Mayor appoints the Board of Public Works to hold a hearing after which the Board makes a recommendation to the Mayor and the Mayor makes a determination. He noted the Common Council will also have to make a recommendation based on the appraised value. Mr. Relos stated the property will be listed at the appraised price. Mr. Gilot questioned if bids come in for less than 90% of the property value, are they accepted. Mr. Meteiver stated no, they will have to go through the entire bidding process again, No other business came before the Board. The meeting adjourned at 11:32 a.m. AGENDA REVIEW SESSION JUNE 6.2013 176 BOARD OF PUBLIC WORKS Gary A. Gilot, President Michael C. Mecham, Member Mark W. Neal, Member 4inlaVMarti,nClerk REGULAR MEETING JUNE _11, 2013 The Regular Meeting of the Board of Public Works was convened at 9:34 a.m. on Tuesday, June 11, 2013, by Board President Gary A. Gilot, with Board Members David P. Relos, Kathryn E. Roos, and Michael C. Mecham. Board Member Mark W. Neal was absent. Also present was Board Attorney Cheryl Greene. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the minutes of the Agenda Review Session on May 23, 2013, the Regular Meeting on May 28, 2013, and the Claims Review Meeting on June 4, 2013 were approved. OPENING OF BIDS — CSO 18 BACKWATER GATES IMPROVEMENTS — PROJECT NO. 112-060 (WASTEWATER OTHER CONTRACTUAL SERVICES) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: SELGE CONSTRUCTION CO. INC. 2833 South 11 Street Niles, Michigan 49120 Bid was signed by: Mr. James Boyles Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted BID: $100,650.00 HASKINS UNDERGROUND, INC. 811913 Road Plymouth, Indiana 46563 Bid was signed by: Mr. Mark Haskins, Jr. Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted BID; $124,000,00 HRP CONSTRUCTION, INC. 5777 Cleveland Road PO Box 266 South Bend, Indiana 46624 Bid was signed by: Mr. Paul Fallon REGULAR MEETING JUNE 11, 2013 177 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted BID: $96,300,00 NORTHERN INDIANA CONSTRUCTION COMPANY INC. 55803 Dogwood Road PO Box 1333 Mishawaka, Indiana 46546 Bid was signed by: Mr. David Walorski Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted BID: $91,900.00 JCI BRIDGE GROUP, INC. Po Box 368 - LaPorte, Indiana 46352 Bid was signed by: Mr. Garl Tungate Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted BID: $83,650.00 C&E EXCAVATING INC. 53767 CR 9 Elkhart, Indiana 46514 Bid was signed by: Mr. Ed Bessinger Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted BID. $149,432.00 Upon a motion made by Mr. Mecham, seconded by Ms. Roos and carried, the above bids were referred to Wastewater and Purchasing for review and recommendation. OPENING OF BIDS — WASTEWATER TREATMENT PLANT DIGESTER N0.2 UPGRADE AND DIGESTER GAS CLEANING — PROJECT NO. 111-029 WASTEWATER O&M/2011 SEWER BOND This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: MILLER-DAVIS COMPANY 1029 Portage Street Kalamazoo, Michigan 49001 Bid was signed by: Mr. Rex Bell Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted REGULAR MEETING JUNE 11, 2013 178 ITEM AMOUNT Base Bid $5,705,000.00 Alternate $991,000.00 Total $6,696,000.00 THIENEMAN CONSTRUCTION, INC. 17251 Foundation Parkway, Suite 100 Westfield, Indiana 46074 Bid was signed by: Mr. Todd Lemen Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted :n ITEM AMOUNT Base Bid $5,432,000.00 Alternate $1,010,000.00 Total $6,442,000.00 GRAND RIVER CONSTRUCTION INC. 5025 40` Avenue Hudsonville, Michigan 49426 Bid was signed by: Mr. Bradley Foster Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted ITEM AMOUNT Base Bid $4,638,800,00 Alternate $960,000.00 Total $5,598,800.00 Upon a motion made by Mr. Mecham, seconded by Ms. Roos and carried, the above bids were referred to Wastewater and Purchasing for review and recommendation. OPENING OF BIDS — LEIGHTON PARKING GARAGE LIGHTING UPGRADE — PROJECT NO. 113-013 CED CAPITAL This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: HERRMAN & GOETZ INC. 225 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by: Mr. Thomas Herrman Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted I1" ITEM NO. TOTAL Base Bid $74,000.00 Alt 1 $30,750.00 Alt 2 $19,500,00 Alt 3 $16,750.00 REGULAR MEETING JUNE 11, 2013 179 Alt 4 $17,750.00 Alt 5 $14,500.00 TOTAL $173,250.00 PEMBERTON DAVIS ELECTRIC INC. 916 East McKinley Avenue Mishawaka, Indiana 46545 Bid was signed by: Mr. John Ferro Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted cr ITEM NO. TOTAL Base Bid $89,950.00 Alt 1 $36,450.00 Alt 2 $22,230.00 Alt 3 $19,400.00 Alt 4 $20,23 0.00 Alt 5 $15,600.00 TOTAL $203,860.00 MARTELL ELECTRIC LLC 4601 Cleveland Road South Bend, Indiana 46628 Bid was signed by: Mr. Steve Zornig Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted Fh G ITEM NO. TOTAL Base Bid $75,929.00 Alt 1 $31,880.00 Alt 2 $20,136.00 Alt 3 $17,600.00 AIt 4 $17,600.00 Alt 5 $15,155.00 TOTAL $178,300.00 KOONTZ-WAGNER CONSTRUCTION SERVICES LLC 3801 Voorde Drive, Suite B South Bend, Indiana 46628 Bid was signed by: Mr. Mr. Anthony Maloney Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted n ITEM NO. TOTAL Base Bid $97,200.00 Alt 1 $40,100,00 Alt 2 $25,500.00 Alt 3 $22,400.00 Alt 4 $22,950.00 Alt 5 $20,900.00 TOTAL $229,050.00 REGULAR MEETING JUNE 11, 2013 180 Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above bids were referred to the Engineering and Energy Departments, and Community Investment for review and recommendation. OPENING OF BIDS — CITIZEN'S BANK AND TRUST — STUDEBAKER PLAZA — PROJECT N0. 113-007 (SBCDA) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: GIBSON-LEWIS LLC 1001 West 11Y Street Mishawaka, Indiana 46544 Bid was signed by: Mr. Robert Lingenfelter Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted Indiana Local Business Preference Claim Form was submitted F-11103 Base Bid $424,500.00 Alternate 1 ($8,908.00) Alternate 2 ($27,718.00) Total Alternates ($36,626.00) ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Drive South Bend, Indiana 46628 Bid was signed by: Mr. Bill Favors Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted MW Base Bid $440,550.00 Alternate 1 ($16,340.00) Alternate 2 ($41,790.00) Total Alternates ($58,130.00) MICHIANA BRICK & BUILDING SUPPLY 325 South Frances Street South Bend, Indiana 46617 Bid was signed by: Ms. Jayne Flanagan Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was not submitted - BID: Se arate Proposal Form Base Bid Alternate 1 Alternate 2 Total Alternates MAJORITY BUILDERS, INC. 62900 US 31 North South Bend, Indiana 46614 REGULAR MEETING JUNE 11, 2013 181 Bid was signed by: Mr. Rick Slagle Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted MID Base Bid Not Totaled Alternate 1 ($16,580.00) Alternate 2 ($7,457.0Q) Total Alternates Not Totaled Ms. Greene noted that Michiaaa Brick and Building Supply did not submit the Bid/Proposal Sheet, the Acknowledgement of the three (3) Addenda, or the Bid Bond, all requirements of the bid. She stated they submitted a bid on one item in the Base Bid column. Due to all of those circumstances, Ms. Greene stated they were non -responsive to the bid. Ms. Greene noted also that Gibson Lewis, LLC, submitted an Indiana Local Preference form. She stated local preference does not apply to construction, so it would not be relevant to this bid. Upon a motion made by Mr. Mecham, seconded by Mr. Relos and carried, the above bids were referred to Community Investment and Engineering for review and recommendation. OPENING OF BIDS — JANITORIAL/CLEANING SUPPLIES 2013 VARIOUS DEPARTMENT'S) This was the date set for receiving and opening of sealed bids for the above referenced supplies. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. Ms. Greene stated there are eighty-nine (89) separate items and not all bidders bid on all of the items. Therefore, the following bids were opened and the names of the bidders were read: SOUTH BEND CHEMICAL 732 South Michigan Street South Bend, Indiana 46601 Bid was signed by: Mr. Thomas Pennino Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Indiana Local Business Preference Claim Form was submitted KABELIN COMMERCIAL SUPPLY 512 Andrew Avenue LaPorte, Indiana 46350 Bid was signed by: Ms. Kristin Propes Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Indiana Local Business Preference Claim Form was submitted UNIPAK CORP. PO Box 30027 Brooklyn, New York 1123 0 Bid was signed by: Mr. Brian Marcus Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted HP PRODUCTS CORPORATION 4220 Saguaro Trail Indianapolis, Indiana 46268 Bid was signed by; Ms. Denise Bailey Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted REGULAR MEETING JUNE 11, 2013 182 Indiana Local Business Preference Claim Form was submitted CENTRAL POLY CORP. 2400 Bedle Place Linden, New Jersey 07036 Bid was signed by: Mr. Andrew Hoffer Contractor's Non -Collusion Affidavit, Non-Debarmcnt Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted INTERBORO PACKAGING CORP. 114 Bracken Road Montgomery, New York 12549 Bid was signed by: Ms. Mimi Rosenfeld Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted ALL AMERICAN POLY 40 Turner Place Piscataway, New Jersey 08854 Bid was signed by: Ms. Nikki Klein Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted SANCO DISTRIBUTING, INC. 919 North Olive Street South Bend, Indiana 46628 Bid was signed by: Mr. John Sanders Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Indiana Local Business Preference Claim Form was submitted Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above bids were referred to Central Services and Purchasing for review and recommendation and bid tabulation. OPENING OF QUOTATIONS -- CONCRETE CURB CONSTRUCTION — 2013 CURB AND SIDEWALK PROGRAM — PROJECT NO 113-011C (MVH - CURB AND SIDEWALK) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Quotation was submitted by Mr. Dustin Hilary QUOTATION: ITEM NO. DESCRIPTION Q;Lfftt; UNIT PRICE TOTAL 1 Curb, Standard 8500 $10.00 $85,000.00 2 Curb, Modified Combination 500 Lft $10.00 $5,000.00 3 Curb & Gutter, Combination Type A 1500 Lft $10.00 $5,000.00 RIETH-RILEY CONSTRUCTION CO.. INC. 25200 State Road 23 PO Box 1775 South Bend, Indiana 46614 Quotation was submitted by Mr. Robert Nichols, I1 QUOTATION: REGULAR MEETING JUNE 11 2013 183 TTEM NO. DESCRIPTION QT� UNIT TOTAL PRICE 1 Curb, Standard 8500 Lft S12.00 $102,000.00 2 Curb, Modified Combination 500 Lft $12.00 $6,000.00 3 Curb &Gutter, Combination Type A 500 Lft $12.00 $6,000.00 Ms. Greene noted that Rieth-Riley Construction. Co. did not submit an Acknowledgement of the Addendum. Upon a motion made by Mr. Mecham, seconded by Mr. Relos and carried, the above Quotations were referred to the Street Department for review and recommendation. ....._.__. APPROVE PROCESSION — RACE THE BEND CRITERIUM Mr. Gilot informed the Board that a representative from the Spin Zone Racing group was present to answer the Board's questions about their event so he would like to take this agenda item out of order. Mr. Michael Atkins, President, Spin Zone Racing, introduced himself and asked the Board what questions they had. Ms. Roos stated the concern is their event will cut access off to downtown businesses and other events occurring on this date. She noted their route completely cuts off the main circuit through downtown. Mr. Atkins stated they have been working with the Street Departments on the route and the Street Department thinks traffic flow will be fine. He stated they were aware of the Blues and Ribs Fest occurring the same day and planned traffic flow to accommodate that event. He noted Bike Michiana had used a similar route for their event. Ms. Roos stated their event was on a Sunday, not a Saturday. Mr. Aaron Perri, Downtown South Bend., stated communication is the biggest issue that needs to be addressed. Ms. Roos questioned how many participants would be taking part in the event. Mr. Atkins stated there would be approximately three -hundred (300) plus family members, for up to five -hundred (500) people total. Ms. Roos stated last year this event was held on a Sunday and the Mayor's Office received a lot of calls complaining about blocked access. She noted with this being on a Saturday, she needed to know that the business owners support the event and the organizers have communicated with them. Mr. Perri stated DTSB has been working on communicating with the business owners. Ms. Roos asked if the public will be able to cross the race. Mr. Atkins stated yes, they will have course Martials to assist the public with crossing. Mr. Gilot stated the City of Elkhart used to have go-cart races downtown and the sponsors rented steel bridges for pedestrians to cross. He asked if they could work towards getting their sponsors to help with that same set-up. He asked also that the organizers manage a way in and out for LePeep's access in the early morning. Mr. Perri stated the owner has been working with her regular customers and has signs posted in the restaurant with the date and times the event will be occurring. Mr. Gilot made a recommendation that that the application be approved subject to communication with the downtown businesses and look for a sponsor for pedestrian bridges for future events. Ms. Roos seconded the motion, adding also subject to communicating with the organizers of the Blues and Ribs Fest on access to their event. The motion carried. AWARD BID — ONE 1 2012 OR NEWER TRACK DRIVE STUMP GRINDER 2013 PARK DEPARTMENT CAPITAL) Mr. Jeffrey Hudak, Central Services, advised the Board that on May 28, 2013, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the bid to the lowest responsive and responsible bidder Vermeer of Indiana, Inc., 3310 West Coliseum Boulevard, Fort Wayne, Indiana 46808, in the amount of $50,740.00. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roos seconded the motion, which carried. AWARD BID — ONE 1), 2013 OR NEWER 18,000 LB FOUR WHEEL DRIVE CHASSIS WITH DUMP BED 2013 PARK DEPARTMENT CAPITAL Mr. Jeffrey Hudak, Central Services, advised the Board that on May 14, 2013, bids were received and opened for the above referenced vehicle. After reviewing those bids, Mr. Hudak recommended that the Board award the bid to the lowest responsive and responsible bidder Jordan Motors, Inc., 609 East Jefferson Boulevard, Mishawaka, Indiana 46545, in the amount of $54,177.00. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos seconded the motion, which carried. APPROVE CHANGE ORDER NO. 2 — NORTH STATION LOW SLOPED ROOF RESTORATION — PROJECT NO, 112-034 WATER WORKS CAPITAL REGULAR MEETING JUNE 11, 2013 184 Mr. Gilot advised that Mr. John Wiltrout, Water Works, has submitted Change Order No. 2 on behalf of Slatile Roofing and Restoration, Inc., 1703 South Ironwood Drive, South Bend, Indiana 46613, indicating the contract amount be increased by $6,880.00 for a modified contract sum, including this Change Order, in the amount of $41,188.00. Ms. Greene stated she has reviewed this Change Order and has confirmed the increase is due to unforeseen circumstances and is therefore, not considered an increase in the scope of the project per Indiana Statute. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. I — FIRE STATION NO. 5 DEMOLITION AND RECONSTRUCTION —PROJECT NO. 111-015 EMS CAPITAL Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. 1 on behalf of Majority Builders, Inc., 62900 US 31 South, South Bend, Indiana 46614, indicating the contract amount be decreased by $25,032.00 for a modified contract sum, including this Change Order, in the amount of $1,116,071.00. Upon a motion made by Ms. Roos, seconded by Mr. Mecham and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 16 — TRAFFIC SIGNAL MODERNIZATION — PROJECT NO. 108-065 (FHWA) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 16 on behalf of Michiana Contracting, Inc., 7843 Lilac Road, P.O. Box 929, Plymouth, Indiana 46563, indicating the contract amount be decreased by $2,887.41 for a modified contract sum, including this Change Order, in the amount of $1,281,971.51. Upon a motion made by Mr. Relos, seconded by Mr. Mecham and carried, the Change Order was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE 1 OR MORE 2013 OR NEWER JET RODDER/VACUUM MACHINE WITH CAB AND CHASSIS (2013 SEWER DEPARTMENT CAPITAL) In a memorandum to the Board, Mr. Matthew Chlebowski, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above request was approved. Mr. Gilot suggested that Mr. Paul South, Director of Streets, talk with the Director of Public Works on purchasing this truck versus leasing one at 1.1 % interest. He noted at that low rate, leasing may be a better solution. APPROVAL OF REQUEST TO ADVERTISE FOR ,THE RECEIPT OF BIDS --- STREET SWEEPING DEBRIS DISPOSAL — PROJECT NO. 113-020 SEWERS In a memorandum to the Board, Mr. Paul South, Street Department, requested permission to advertise for the receipt of bids for the above referenced service. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above request was approved. ADOPT RESOLUTION NO. 37-2013 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.37-2013 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded -in for property of a similar nature: ONE (1) 2006 CHEVROLET IMPALA VIN # 2G1WT58K569300127 WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: I. The following described property shall be traded -in for property of a similar nature and shall be removed from the inventory of the City of South Bend: REGULAR MEETING JUNE 11 2013 185 ONE (1) 2006 CHEVROLET IMPALA VIN # 2G1WT58K569300127 ADOPTED this I lth day of JUNE, 2013 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Kathryn E. Roos s/ Michael C. Mecham ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 38-2013 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.38-2013 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded -in for property of a similar nature: ONE (1) 1998 CHEVROLET PASSENGER VAN G3500 VIN# 1 GNHG35R9W 1100390 ONE (1) 2005 FORD EXCURSION VIN# 1FMSU41P85EC33761 WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded -in for property of a similar nature and shall be removed from the inventory of the City of South Bend: ONE (1) 1998 CHEVROLET PASSENGER VAN G3500 VIN# 1GNHG35R9W1100390 ONE (1) 2005 FORD EXCURSION VIN# 1FMSU41P85EC33761 ADOPTED this I 1 th day of JUNE, 2013 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Kathryn E. Roos s/ MichaeI C. Mecham ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 39-2013 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Relos, seconded by Ms. Roos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.39-2013 REGULAR MEETING JUKE 11, 2013 186 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: DESKTOP AND LAPTOP COMPUTERS WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City and/or are unfit for the purpose for which they were intended and have an estimated combined value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 11 th day of TUNE 2013. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Kathryn E. Roos s/ Michael C. Mecham ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 40-2013 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND INDIANA AUTHORIZING THE PUBLICATION OF NOTICE OF A PUBLIC HEARING CONCERNING THE DISPOSITION OF REAL PROPERTIES LOCATED AT 4212 FELLOWS STREET AND 4224 FELLOWS STREET SOUTH BEND INDIANA Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 40-2013 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING THE PUBLICATION OF NOTICE OF A PUBLIC HEARING CONCERNING THE DISPOSITION OF REAL PROPERTIES LOCATED AT 4212 FELLOWS STREET AND 4224 FELLOWS STREET, SOUTH BEND, INDIANA WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") has custody of and may maintain and dispose of all real property owned by the City of South Bend, Indiana (the "City") pursuant to I.C. 36-9-6-3; and WHEREAS, the City of South Bend, Indiana ("City") is the owner of certain real estate located at 4212 Fellows Street, South Bend, St. Joseph County, Indiana, (the "Properties") which is more particularly described as Lot Numbered 5 in Parkside Terrace Minor Subdivision as per plat thereof recorded March 4, 1981, as Instrument Number 8103327, in the Office of the Recorder of St. Joseph County, Indiana; and REGULAR MEETING JUNE 11 2013 187 WHEREAS, the City of South Bend, Indiana ("City") is the owner of certain real estate located at 4224 Fellows Street, South Bend, St. Joseph County, Indiana, (the "Properties") which is more particularly described as Lot Numbered 3 in Parkside Terrace Minor Subdivision as per plat thereof recorded March 4, 1981, as Instrument Number 8103327, in the Office of the Recorder of St. Joseph County, Indiana; and WHEREAS, the Properties each have an appraised value in excess of Fifty Thousand Dollars ($50,000.00); and WHEREAS, the City has the power and authority, pursuant to I.C. 36-1-4-5 and I.C. 36- 1-4-6 to acquire, use, improve, develop, maintain and dispose of interests in property; and WHEREAS, I.C. 3 6-1-11-3 requires the approval of the executive of the political subdivision, i.e., the Mayor of the City of South Bend and further for every sale of real property having an appraised value of Fifty Thousand Dollars or more, the approval of the fiscal body of the unit, i.e., the Common Council of the City of South Bend; and WHEREAS, I.C. 36-1-11-3 requires the executive to conduct a public hearing after giving notice under I.C. 5-3-1 and to designate a board or commission of the municipality to give notice, conduct the hearing and notify the executive of its recommendation; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND as follows: I . The staff of the Board is hereby directed to have the Properties appraised by two appraisers who must be qualified pursuant to I.C. 36-1-11-4(b). Any appraisal heretofore completed within 120 days of the date of this resolution will qualify as such an appraisal. 2. The staff of the Board is directed to publish notice in accordance with I.C. 5-3-1 setting July 9, 2013 at 9:30 am as the date and time when the Board will hear public comment concerning the disposition of the Properties and the Board's recommendation to the Mayor. 3. This Resolution shall be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on .Tune 11, 2013, at 227 West Jefferson Boulevard, Room 1308, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Kathryn E. Roos s/ Michael C. Mecham ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for aDoroval: Type Business Description Amount/ Funding Motion/ Second Professional Alliance Design Services for the $52,500.00 Tabled Services Architects Demolition and Replacement (JWSGRE) Mecham/Roos Proposal of Fagade on the Wayne Street Garage — Project No. 112-059 Professional DLZ Memorial Parking Lot $46,500.00 Roos/Relos REGULAR MEETING JUNE 11, 2013 188 Services Indiana, Design; Demolition and (Medical TIF) Supplemental LLC Environmental Agreement Specifications for Two No. 3 Buildings Contract REAL Caregiver Connection (Home (CDBG) Roos/Relos Amendment Services, Modification for Senior Inc. Citizens) — Expand Service Area Agreement Rosenbauer Rosenbauer to Provide a No Cost; City Mecham/Roos South Loaner Custom Pumper to Maintain Dakota, Truck to City until October Insurance and LLC 15, 2013 or Delivery of Two Name Previously Awarded Trucks, Rosenbauer as in Exchange for Liquidated Additional Damage Charges due to Insured Delivery Date in Contract of July 1, 2013. Agreement Stantec Entry onto Public Property NIA Roos/Relos for Entry on Consulting for Remediation of Public Services, Groundwater — Drilling Test Property Inc. Wells at Hill Street and South Bend Avenue APPROVAL_ OF PERMITS/LICENSES The following street closures and processions were presented for approval: Applicant Description Date/Time Location Motion Carried Sunnyside Non -Residential June 16, South Frances Roos/Relos Presbyterian Block Party -- Church 2013; 9:00 Street from Church Picnic a.m. to 2:00 Washington Street P.M. to the Medical Arts Building Fit for the Non -Residential June 22, LaSalle Avenue Roos/Relos Kingdom Block Party — 2013; 11:00 from. William Ministries Community Block a.m. to 5:00 Street to Lincoln Party p.m. Way West F. Jay Mummey Non -Residential June 15, Sycamore Street Roos/Relos Block Party — Dad's 2013; 6:00 from Colfax Day 2013 Poker Run a.m. to 11:00 Avenue to and Street Party p.m. LaSalle Avenue Northern Indiana Non -Residential August 4, Gertrude Street RooslRelos Mountain Bike Block Party — NIMBA 2013; 7:30 from Last House Association Series Mountain Bike a.m. to 2:00 South of Park Race at Rum Village p.m. Entrance to Park Chippewa Street Regional/ABATE/ Procession — 33rd September 1, On Route as Roos/Mecham MDA Annual 2013; 8:00 Submitted RegionlABATE/MDA a.m. to 7:00 Ride p.m. American Cancer Procession — Making October 26, On Route as RooslRelos Society Strides Against Breast 2013; 8:00 Submitted Cancer a.m. to 12:00 p.m. Stanley Clark Procession — Stanley October 26, On Route as Roos/Mecham School Clark 5K Run/Walk 2013; 7:30 Submitted a.m. to 10:00 a.m. The Pack of Procession — Angel of August 17, On Route as RooslRelos Indiana Hope Memorial Ride 2013; 9:00 Submitted a.m. to 2:30 p.m. REGULAR MEETING JUNE 11, 2013 189 APPROVE SIDEWALK CAFE PERMIT APPLICATION Mr. Gilot indicated that the Board is in receipt of the following Sidewalk Cafe Permit application: APPLICANT: BUSINESS ADDRESS: DAYS/TIMES OF OPERATION: FAVORABLE RECOMMENDATIONS Ciao's Lounge and Restaurant 119 North Michigan Street Sunday through Saturday; 10:00 a.m. to 10:00 p.m. Building Department and Engineering state approval is subject to the maintenance of a minimum 5' clearance for access. Ms. Roos made a motion that the Sidewalk Cafe Permit Application be approved. Mr. Relos seconded the motion which carried. APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENTS - 131 S. MICHIGAN ST. 126 MAIN ST. AND 121 E. WAYNE ST Mr. Gilot stated a Revocable Permit has been received from Downtown South Bend, Inc., for the purpose of allowing the installation of parking garage signage at three (3) parking garages at the above listed locations. The encroachments small remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic, Upon a motion made by Ms. Roos, seconded by Mr. Mecham and carried, the Revocable Permit was approved. APPROVAL OF TRANSIENT MERCHANT LICENSE APPLICATION — TNT FIREWORKS Mr. Gilot stated that the Board is in receipt of favorable recommendations regarding TNT Firework's, 23076 M60, Mendon, Michigan 49072, application for a Transient Merchant License for the sale of consumer fireworks at 700 West Ireland Road from June 25 through July 6, 2013; 9:00 a.m. to 9:00 p.m, daily. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the License Application was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Mecham and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Signs LOCATION: 2205 Roger Street 1717 South Carlisle Street 1727 Kendall Street REMARKS: All criteria has been met NEW INSTALLATION: Install Two (2), Two (2) Hour Handicapped Accessible Parking Space Signs in Front of WNIT LOCATION: Add One Space for a Total of Two (2) Spaces on Jefferson Blvd.; Add One (1) Space on Lafayette Blvd. for a Total of One (1) Space Upon a motion by Mr. Relos, seconded by Ms. Roos and carried, the following traffic restriction was approved: RESTRICTION: Barricades at Riverside Drive and Park Lane from Lafayette Blvd. to Michigan Street DATE AND TIME: June 15 and 16, 2013; 10:00 a.m. to 7:00 p.m. PURPOSE: Pedestrian Safety at Leeper Park Art Fair APPROVE RENEWAL OF WASTEWATER DISCHARGE PERMIT In a Memorandum to the Board, Ms. Kim Thompson, Division of Environmental Services, submitted the following Wastewater Discharge Permit for renewal and recommended approval: Company: Edcoat Limited Partnership REGULAR MEETING JUKE 11 2013 190 Location: 30350 Edison Road, New Carlisle There being no further discussion, upon a motion made by Mr. Relos, seconded by Ms. Roos and carried, the renewal of the permit was approved. APPROVE CLAIMS Mr. Neal stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $5,000,109.83 06/07/2013 City of South Bend $339.38 06/06/2013 City of South Bend $1,852,948.73 06/11/2013 Therefore, Ms. Roos made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Relos seconded the motion, which carried. 61049W lVIONI There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the meeting adjourned at 10:55 a.m. Gary A. Gilot, President rchael AMecham, Member Mark Neal, Member `BrOa M. Martin, Olerk