HomeMy WebLinkAbout9396-03 Appropriating funds for Capital Expenditures for the Fiscal Year 2003, General Fund, Cumulative Capital Development Fund, Cumulative Capital Improvement FundORDINANCE No. 9396°3
Passed by the Common Council of the City of South Bend, Indiana
February 10,
Attest:
Attest: _~
20 03
Presented by me to the Mayor of the City of South Bend, Indiana
February 11, 03
20
Ciry Clerk
President of Common Cocrncil
City Clerk
Approved and signed by me February 12, 20 ~3
Ma~br
ORDINANCE NO. l 3 ~ ~'03
AN ORDINANCE OF_ THE COMMON COUNCII; OF THE CITY OF SOUTH BEND,
INDIANA, APPROPRIATING FUNDS FOR CAPITAL EXPENDITURES FOR THE FISCAL
YEAR 2003 INCLUDING $4,325,452 FROM THE GENERAL FUND,
$896,779 FROM THE CUMULATIVE CAPITAL DEVELOPMENT FUND,
$105,000 FROM THE CUMULATIVE CAPITAL IMPROVEMENT FUND,
$11,480,276 FROM THE COUNTY OPTION INCOME TAX FUND,
$1,962,556 FROM THE ECONOMIC DEVELOPMENT INCOME TAX FUND,
$538,401 EMS CAPITAL, $28,500 FROM THE MORRIS PERFORMING ARTS CENTER
CAPITAL FUND, $453,817 FROM THE PARKS AND RECREATION FUND,
$280,270 FROM THE PARKS NON-REVERTING CAPITAL FUND,
$40,000 FROM THE PARK RECREATION NON-REVERTING FUND, $20,000 SUNIl~IER
IN THE CITY (A.K.A. ETHNIC FESTIVAL), $50,000 FROM THE EAST RACE
WATERWAY FUND,$ 344,000 COVELESKI STADIUM,
$10,000 FROM THE CITY CEMETERY TRUST FUND,
$1,297,000 FROM THE LOCAL ROADS AND STREETS FUND,
$ 51,050 FROM THE PROJECT RELEAF FUND,
$31,700 FROM THE CONSOLIDATED BUILDING DEPARTMENT FUND,
$ 163,242 SOLID WASTE, $2,062,250 FROM THE WATER WORKS DEPRECIATION
FUND, AND$ 2,121,672 FROM THE SEWAGE WORKS DEPRECIATION FUND
STATEMENT OF PURPOSE AND INTENT
The City anticipates making a variety of capital improvements to its various facilities and
capital inventory during fiscal year 2003 and has determined that it is necessary and appropriate
to make payment of these expenses and to appropriate sufficient funds from the various capital
funds of the City to do so, and that it is in the best interests of the City that the same occur. -
The specific capital improvements and expenditures the City anticipates making and the
capital funds from which appropriations are made to support those expenditures -are identified
hereafter.
NOW, THEREFORE BE IT ORDAINED BY THE COMMON COUNCIL OF THE
CITY OF SOUTH BEND AS FOLLOWS:
SECTION I. The following amounts shall be and hereby are appropriated in the fiscal
year 2003 and ordered set apart within the following designated capital funds for the payment of
the expenses identified below, and in accordance with the detail attached as Exhibit "A".
AMOUNT
GENERAL FUND (Fund # 101) $ 4,325,452
CUMULATIVE CAPITAL DEVELOPMENT FUND (Fund # 406) 896,779
CUMULATIVE CAPITAL IMPROVEMENT FUND (Fund # 407) 105,000
COUNTY OPTION INCOME TAX FUND (Fund # 404) 11,480,276
ECONOMIC DEVELOPMENT INCOME TAX FUND (Fund # 408) 1,962,556
EMS CAPITAL FUND (Fund #288) 538,401
MORRIS PERFORMING ARTS CENTER CAPITAL FUND (Fund # 416) 28,500
PARKS AND RECREATION FUND (Fund # 201) 453,817
PARKS NON-REVERTING CAPITAL FUND (Fund # 405) 280,270
PARK RECREATION NON-REVERTING FUND (Fund # 203) 40,000
ETIINIC FESTIVAL FUND (Fund #272) 20,000
EAST RACE WATERWAY FUND (Fund # 271) 50,000
COVELESKI STADIUM FUND (Fund # 401) 344,000
CITY CEMETERY TRUST FUND (Fund # 730) 10,000
LOCAL ROADS AND STREETS FUND (Fund # 251) 1,297,000
PROJECT RELEAF FUND (Fund # 655) 51,050
CONSOLIDATED BUILDING DEPARTMENT FUND (Fund # 600) 31,700
SOLID WASTE (Fund # 611) 163,242
WATER WORKS DEPRECIATION FUND (Fund # 622) 2,062,250
SEWAGE WORKS DEPRECIATION FUND (Fund # 642) 2,121,672
SECTION II. If any one or more of the provisions of this ordinance or of the subparts of
the previous Section I shall for any reason be held to be invalid, illegal, or unenforceable in any
respect, such invalidity, illegality or unenforceability shall not affect any other provision hereof,
and this ordinance shall be construed as if such invalid, illegal or unenforceable provision was
not contained therein.
SECTION III. This ordinance -shall be in full force and effect from and after its passage
by the Common Council and approval of the Mayor.
ember, Common C cil
1st READING ~ ~ ~',- ~3
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3rd READING Z-1Q-03 QS Su~s~-~,~
NOT APPROVED
REFERRED
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CITY OF SOUTH BEND 31-Jan-o3
2003 CAPITAL BUDGET -DETAIL LISTING OF CAPITAL EXPENDITURES
ESTIMATED
COST
GENERAL FUND -Fund # 101:
BUILDINGS AND BUILDING IMPROVEMENTS:
Office renovation County & City Building 12th & 14th Floor 30,000
Total Buildings and Building Improvements for General Fund 30,000.
MOTOR VEHICLES /EQUIPMENT:
Police Department:
Front Wheel Drive Patrols (46) 814,200
Rear Wheei Drive PatroIs/K9 (5) 121,000
Pre Owned Autos MSOS (3) 39,300
Equipment and installation 84,000
Code Enforcement Department:
Pre Owned Autos (4) 37,200
3/4 Ton 2 WD Pick Up with Air _ 25,200
Lightning Loader 101,100
S/A Dump Truck 63,900
Community 8~ Economic Development:
Pre Owned Autos (2) 26,200
Total Motor Vehicles / Equipment for General Fund 1,312,100
COMPUTER EQUIPMENT & NETWORKING:
GIS hardware & software:
City GIS Software & Training ~ 88,000
Contribution to Countywide GIS 136,000
Total Computer Equipment & Networking for General Fund 224,000
MATERIALS AND EQUIPMENT:
Code Enforcement Department:
Mower/Blower 7,500
Street Department:
Asphalt paving materials (5-10% of total to be used for alley paving) total paying amount is $1.6 mill 1,072,000
the other $525,000 was appropriated during the operating budget.
Total Materials S~ Equipment for General Fund 1,079,500
OFFICE EQUIPMENT 8 FURNITURE:
Police
Communication Center Workstations 52,852
Automated Fingerprint Identification System 120,000
.Total Police Office Equipment & Furniture .172.852
Palals Royale Ballroom
Staging & Dais Platforms 10,000
Lighting Equipment 2,500
Office Furniture 6,000
Total Patais Royale Office Equipment & Furniture 18,500
Admin & Finance
General office needs for various departments funded by the General Fund 25,000
Total Office Equipment and Furniture for General Fund 216,352
COMMUNITY AND NEIGHBORHOOD DEVELOPMENT:
Organizational Support /Capacity Building:
Northeast Neighborhood Revitalization Organization (NNRO) - 4th year of a 5 yr commitment 75,000
Near Northwest Neighborhood (NNN) operating funds 30,000
NRTSC (Non-CDBG Eligible) Neighbofiood Grants 8,000
Neighborhood Youth Grants 30,000
Police/Youth Recreation Program -serving 6 sites 90,000
Work force Diversity Initiative 150,000
Minority & Women's Business Development Council (grant for general operations) 20,000
Urban League (grant for general operations) 20,000
Public Improvements /Maintenance:
Maintenance for city-owned property (neighborhood centers) plus mtce for improvements 7,500
Rails to Trails Program - cost of surveys & deed preparation fees for donated property 10,000
Neighborhood Planning /Development:
Neighborhood Partnership Centers - 6 centers at $38,333 230,000
CITY OF SOUTH BEND
2003 CAPITAL BUDGET -DETAIL LISTING OF CAPITAL EXPENDITURES
Neighborhood Plan Implementation Fund -implementation of currently completed plans
River Park -Mishawaka Ave streetscape Phase II -curbs, walks, trees, benches, bike racks
Weed & Seed Neighborhoods
Christmas in April
NWS Lighting
Leeper Park Upgrades
Special Projects -Mayor's Office
Public Safety:
Extra Downtown Patrols
Volunteers in Policing
Residential Security Police Program
Smoke detectors (approx 600 at $5/each plus batteries, etc)
Total Community and Neighborhood Development for General Fund
31-Jan-03
ESTIMATED
COST
300,000
100,000
100,000
45,000
15,000
50,000
75,000
60,000
25,000
20,000
3,000
1,463,500
TOTAL GENERAL. FUND CAPITAL BUDGET 4,325,452
CUMULATIVE CAPITAL DEVELOPMENT FUND (CCDF) -Fund # 406:
MOTOR VEHICLES /EQUIPMENT:
Street Department:
Fleet Equipment -lease- $455,800 for 5 yrs at 5% -one payment in 2003 46,631
T/A Dump Trucks with Air Flow & with Snow Equipment (4) 160,000
Total Motor Vehicles !Equipment for CCDF 206,631
COMPUTER EQUIPMENT & NETWORKING:
Information Technology Department -for departments with capital needs funded by the General Fund:
New computers (mainly replacing existing computers) -General Fund departments only 124,200
New Printers 10,000
Software (miscellaneous departmental needs) 59,670
Upgrade Groupwise 38,000
Network Hardware (cabling, hubs, switches, fiber modules, etc) 20,000
IT Review Project 25,000
Document Imaging system 102,778
E-Mail Monitoring software and Web Reporting Software 24,300
Mobile Data Computer Replacements -Police 200,000
Total Computer Equipment & Networking for General Fund 603,948
MATERIALS AND EQUIPMENT:
Street Department:
Forklift 25,000
Plate Compactors 4,000
Salt Spreaders 9,100
Under bodies 15,700
Maudlin Vibratory Rollers 32,400
Total Materials and Equipment for CCDF Fund 86,200
TOTAL CCDF CAPITAL BUDGET 896,779
CUMULATIVE CAPITAL IMPROVEMENT FUND (CCIF) -Fund # 407:
COMMUNITY AND NEIGHBORHOOD DEVELOPMENT:
Curb and Sidewalk Program (Total budget at $500,000) 105,000
TOTAL CCIF CAPITAL BUDGET 105,000
COUNTY OPTION INCOME TAX FUND (COIT) -Fund # 404:
LAND IMPROVEMENTS:
Major Projects -Based upon priority and financial feasibility, the following will be considered:
South Side Development
Omniplex
Studebaker Museum Relocation
4,186,697
Parking Garage Repair Fjled ~~ ~f~f ~`S ~$fAC~
Ries Building
Studebaker/Oliver
~~ ~ ~ ~~~~
LORETtAJ, t7UDlA,
CJ7Y CLERK. !?O. F3EO~D.1:~3,.
CITY OF SOUTH BEND 31-Jan-o3
2003 CAPITAL BUDGET -DETAIL LISTING OF CAPITAL EXPENDITURES
ESTIMATED
COST
Fire Training Facility
Brownfields -Contingent Fund 400,000
Memorial Park Boat Ramp 400,000
Roof Repairs - O'brien,Newman & Erskine 500,000
Playground Equipment - LaSalle Park 65,000
Riverwalk Sidewalk Repair 100,000
St. Joseph River Dam repairs -major expenditures 1,010,462
St. Joseph county Jail site remediation 250,000
Fredrickson Park 100,000
Total Land Improvements for COIT Fund 7,012,159
BUILDINGS AND BUILDING IMPROVEMENTS:
Project TJX Bond Payment rest is made up in Fund 427 120,000
MSF Building Rehab -Lease. Payment on $18,8. mm construction ~ 1.2 mm for bond cost at 6.5% for 20 years one p; 918,468
New Fire Station #9 relocation -design 450,000
Relocation on Fire Station #2 600,000
Total Buildings and Buildings Improvements for COIT Fund 2,088,468
COMMUNITY AND NEIGHBORHOOD DEVELOPMENT:
Commercial Corridors Improvement Fund - Western, LLW, So Michigan, Portage & Miami 850,000
Good Neighbors /Good Neighborhoods -Building Block Grants 100,000
Community-based After-School Programs 150,000
Downtown South Bend Inc. 250,000
Downtown South Bend Inc. - 2002 Moines re-appropriate 186,549
Riverside Trail -Angela to Darden Bridge -City's match money on $1 mm project 200,000
IUSB -Community Research 30,000
Curb and Sidewalk Program (Total budget at $500,000) 395,000
Developing new zoning ordinance 25,000
U.S. 31 Coalition Inc. 12,500
Cash Match for Americorp 30,600
Historic SVeet Lighting 150,000
Total Community and Neighborhood Development for COIT Fund 2,379,649
TOTAL COIT CAPITAL BUDGET 11,480,276
ECONOMIC DEVELOPMENT INCOME TAX FUND (EDIT) -Fund # 408:
LAND IMPROVEMENTS:
Major Projects -Based upon priority and financial feasibility, the following will be considered: 1,809,578
Main & Jefferson
Waters Edge
Natatorium
Portage Ave ROW 100,000
Total Land Improvements for COIT Fund 1,909,578
COMMUNITY AND NEIGHBORHOOD DEVELOPMENT:
Downtown South Bend Inc. - 2002 Moines re-appropriate 52,978
Total Community and Neighborhood Development for EDIT Fund 52,978
TOTAL EDIT CAPITAL BUDGET 1,962,556
MORRIS PERFORMING ARTS CENTER CAPITAL FUND -Fund # 416:
MATERIALS AND EQUIPMENT:
Stage i£ Video Equipment 15,000
Lighting Equipment 6,000
Cocktail Tables for New VIP Lounge 2,500
Box Office Computers & Work Counters 5,000
Total Materials i3< Equipment for Moms Performing Arts Center Capital Fund 28,500
TOTAL MORRIS PERFORMING ARTS CENTER CAPITAL BUDGET 28,500
CITY OF SOUTH BEND 31-Jan-o3
2003 CAPITAL BUDGET -DETAIL LISTING OF CAPITAL EXPENDITURES
ESTIMATED
COST
COVELESKI STADIUM CAPITAL FUND -Fund # 401:
BUILDING IMPROVEMENTS:
New Plastic Seats 220,000
Retamping 10,000
Concourse Painting 70,000
Tiling of floor in Press Box, Offices 6,000
Reel Mawer 30,000
Miscellaneous Painting 8,000
TOTAL COVELESKI STADIUM CAPITAL BUDGET 344,000
PARK & RECREATION DEPARTMENT -Fund # 201:
BUILDINGS AND BUILDING IMPROVEMENTS:
King Recreation Center Upgrade 50,000
Erskine Boiler 40,000
Rest room Rehabs 25,000
Pinhook Pavilion Upgrades 25,000
Totai Buildings and Buildings Improvements for Park Department 140,000
LAND IMPROVEMENTS:
Parking Lot Resurfacing 50,000
Tennis/Basketball Court Repair 35,000
Trestle Bridge 10,000
• Softball Lights -O'Brien Park 25,000
Total Land Improvements for Park Department 120,000
MOTOR VEHICLES /EQUIPMENT:
Fleet Equipment -Lease for $408,000 at 5% for 5 years - one payment in 2003 46,617
3/4 Ton 4WD W/Air Pick-Up w/Snow Plow 28,000
47' Working Height, Pull Behind Man Lift 400 Ib Capacity 24,000
Dixie Choppers 60" Cut w/Side Discharge Chute (3) 28,000
16' or 18' Enclosed Cargo /Construction Trailer w/side & rear doors 5,000
6.5' x 10' Mower Trailers 3,000 G.V.W. (2) 6,000
Mid-Size Auto Pre-Owned w/ Air 12,500
Total Motor Vehicles /for Park Department 150,117
COMPUTER EQUIPMENT 8 NETWORKING:
Server Upgrade 10,000
MATERU\I.S AND EQUIPMENT:
Tables & Chairs 10,000
Unexpected Repairs 23,700
Total Materials and Equipment for Park Department 33,700
TOTAL PARK 8~ RECREATION DEPT CAPITAL BUDGET 453,817
PARK DEPARTMENT NON-REVERTING CAPITAL FUND -Fund # 405:
ICE RINK -BUILDING AND BUILDING IMPROVEMENTS:
Ice Rink Improvements 15,000
Total Ice Rink -Building & Building Improvements for Park Non-reverting Funds 15,000
Total Ice Rink -Park Non-reverting Funds 15,000
FORESTRY -MATERIALS AND EQUIPMENT:
Forestry Equipment 13,500
Total Forestry -Material and Equipment for Park Non-reverting Funds 13,500
Total Forestry -Park Non-reverting Funds 13,500
EAST RACE -LAND IMPROVEMENTS:
Boardwalk Repair 3,000
CITY OF SOUTH BEND 31-Jan-o3
2003 CAPITAL BUDGET -DETAIL LISTING OF CAPITAL EXPENDITURES
ESTIMATED
COST
EAST RACE -MATERIALS AND EQUIPMENT:
Electric Covers & Picnic Tables 12,000
Total East Race -Park Non-reverting Funds ~ 15,000
PICNIC AREAS- MATERIALS AND EQUIPMENT
Grills 8,000
Total Materials and Equipment for Picnic Non-reverting Fund 8,000
GOLF -MATERIALS AND EQUIPMENT:
Cart tops 4,500
Fairvvay Mowers 19,600
Golf Carts 37,000
Green Mowers (2) 46,000
Total Golf -Material and Equipment for Park Non-reverting Funds 107,100
Total Golf -Park Non-reverting Funds 107,100
POTAWATOMIZ00-LAND IMPROVEMENTS:
AZAInspection 3,000
Giftshop Doors/Entrance Relocation 4,000
Giftshop/Classroom Switch 4,000
Paving and Pathway Improvements 5,000
Total Zoo -Land Improvements for Park Non-reverting Funds 16,000
POTAWATOMI ZOO -BUILDING IMPROVEMENTS:
Greenhouse Phone System Repair 1,200
Rest room Repairs 1,400
Front Entrance/Exit Improvements 2,000
Alligator Roof Repair 2,000
Greenhouse Structural Improvements ~ 6,000
Concession Stand Improvements 12,000
Total Zoo -Building Improvements for Park Non-reverting Funds 24,600
POTAWATOMI ZOO -MATERIALS 8 EQUIPMENT:
Greenhouse Tools 600
Zoo Stationery 1,000
Zoo Cash Registers 1,000
Reverse Osmosis For Amphibians 1,800
Decorative Banners ~ 2,400
Planting Supplies 3,000
PR/Marketing for Centennial 5,000
Landscaping Materials 7,800
Exhibit Improvements 14,800
Miscellaneous Equipment 18,670
Mesh Roof over BearsTgers 25,000
Total Zoo -Materials & Equipment for Park Non-reverting Funds 81,070
Total Zoo -Park Nonaeverting Funds 121,670
RECREATION -NON-REVERTING OPERATING FUND -Fund # 203:
MATERIALS AND EQUIPMENT:
Fitness Equipment 10,000
Total Materials and Equipment for Recreation Nonrevertingl Fund 10,000
BUILDING IMPROVEMENTS;
Betlevile Improvements 20,000
Skate Park Improvements 10,000
Total Building for Recreation Nonrevertingl Fund 30,000
TOTAL RECREATION -NON-REVERTING OPERATING FUND CAPITAL BUDGET 40,000
CITY OF SOUTH BEND 31-Jan-o3
2003 CAPITAL BUDGET -DETAIL LISTING OF CAPITAL EXPENDITURES
ESTIMATED
COST
EAST RACE WATERWAY -Fund # 271:
MATERIALS AND EQUIPMENT:
Rest rooms 50,000
TOTAL EAST RACE WATERWAY CAPITAL BUDGET 50,000
ETHNIC FESTIVAL -Fund # 272:
MATERIALS AND EQUIPMENT:
Infrastructure Upgrades 20,000
TOTAL EAST RACE WATERWAY CAPITAL BUDGET 20,000
CITY CEMETERY TRUST FUND -Fund # 730:
LAND IMPROVEMENTS:
Various land improvements 10,000
TOTAL CITY CEMETERY TRUST FUND CAPITAL BUDGET 10,000
EMS -Fund # 288:
MOTOR VEHICLES /EQUIPMENT:
2002 Lease Payments for two pumpers and one medic unit 164,042
Pre Owned Autos (3) 39,300
Refurbish Engine 10 30,000
AWD Van with Second Seat 20,500
Reserve Quint Refurbishing 40,000
Total Motor Vehicles for EMS 293,842
BUILDING IMPROVEMENTS:
Fire Station Facilities Evaluation and District Plan 50,000
Total Building Improvements for EMS 50,000
MATERIALS AND EQUIPMENT:
Federal Fire Act Grant Program 53,859
Lifepack 12 Defibrillators 83,205
Various Equipment 25,000
Thermal Imaging Camera 8,995
Upgrade Rescue Ropes 8~ Accessories 15,000
Upgrade Rescue Hurst Tool 8,500
Total Materials and Equipment for EMS 194,559
TOTAL EAST RACE WATERWAY CAPITAL BUDGET 538,401
LOCAL ROADS AND STREETS ACCOUNT (LRSA) -Fund # 251:
LAND IMPROVEMENTS:
Major Projects -Based upon priority and financial feasibility 667,000
Miami Road - Restart PE 80,000
Ireland Signal Interconnect 250,000
Concrete pavement repairs 300,000
Total Land Improvements for LRSA 1,297,000
TOTAL LRSA CAPITAL BUDGET 1,297,000
PROJECT RELEAF FUND -Fund # 655:
MOTOR VEHICLES /EQUIPMENT:
Leaf Boxes 6,050
Leaf Vacs 45,000
Total Motor Vehicles /Equipment for Project Releaf Fund 51,050
TOTAL PROJECT RELEAF CAPITAL BUDGET 51,050 ~
CITY OF SOUTH BEND 31~1an-o3
2003 CAPITAL BUDGET -DETAIL LISTING OF CAPITAL EXPENDITURES
ESTIMATED
COST
CONSOLIDATED BUILDING DEPARTMENT -Fund # 600:
MOTOR VEHICLES:
Compact pre-owned autos (3)
31,700
~ TOTAL CONSOLIDATED BUILDING CAPITAL BUDGET 31,700
SOLID WASTE: -Fund #611:
MOTOR VEHICLES:
Fleet Equipment -lease- $550,000 for 5 yrs at 5% -one payment in 2003 62,842
Pilot program -containers for waste 75,000
Roll off Boxes (5) 25,400
TOTAL SOLID WASTE CAPITAL BUDGET 163,242
WATER WORKS: -Fund # 622:
LAND IMPROVEMENTS:
Future Well Field
South Welt Field
Rum Village
South Well Field #3
Clean Wells -Pinhook
New Wells -Pinhook
Main Extensions
Valve Replacement
Total Land Improvements for Water Works
BUILDINGS AND BUILDING IMPROVEMENTS:
Paint Pinhook
Security Upgrades
Total Building and Building Improvements for Water Works
COMPUTER EOUIPMENT & NETWORKING:
Chemical Level Display-Olive Water Treatment Plant
Computers (2) North Station
Computers -Laptop North Station (Security Vutnerablity)
Modems - Control i7 sites
Programmable DP Cell -Cleveland
Programmer - Pinhook Accuators & Rosemont
Radio Communicator -Topsfield & Ireland Tank
Upgrades & Support Contracts -North Station
Total Computer Equipment & Networking for Water Works
MOTOR VEHICLES:
Loader
Van
Extended Cab Chassis with Utility Body
Tandem Axle Dump with Snow Plow
3/4 ton Truck
Total Motor Vehides for Water Works
MATERIALS AND EQUIPMENT:
AMR Equipment (Hand Held)
Analyzers
Flow Meter -Topsfield
Caustic Replacement @Pinhook Scrubber
Refurbish Valve Machines
Hydrants
Sensors
Transducers -Topsfield
Various Pumps & Motors
AMR Units -Meters
Large -Residential -Meters
l=~leti In Clerk's ®fflc~
~~1 ~~ ~ jt ~~~~
100,000
150,000
150,000
120,000
90,000
120,000
200,000
50,000
980,000
4,000
150,000
154,000
3,000
4,000
3,000
30,000
5,000
10,500
8,000
13,000
76,500
80,000
21,000
31,000
90,000
21,000
243,000
20,000
3,000
6,000
28,500
22,000
25,000
3,000
3,500
40,000
250,000
200,000
CITY OF SOUTH BEND 31-Jan-03
2003 CAPITAL BUDGET -DETAIL LISTING OF CAPITAL EXPENDITURES
ESTIMATED
COST
Various Non -Cap Toots 2,750
Total Materials & Equipment for Water Works 603,750
OFFICE EQUIPMENT 8: FURNITURE:
Miscellaneous office needs 5,000
TOTAL WATER WORKS CAPITAL BUDGET 2,062,250
SEWAGE WORKS: -Fund # 642:
SEWER DEPARTMENT:
MOTOR VEHICLES:
Set Drag Machine 75,600
Back hoe with Extend a Boom 77,800
4 WD Pick Up with Snow Plow 25,200
Total Motor Vehicles for Sewer DepartmenUSewage Works 178,600
COMPUTER EQUIPMENT 8: NETWORKING:
5 Computers 1,200
Total Computer Equipment and Networking for Sewer DepartmenUSewage Works 1,200
MATERIALS AND EQUIPMENT:
Solar Powered Arrow Boards 8,600
Pollution Control Equipment 247,000
Enclosed Construction Trailer 5,000
Sewer equipment (upgrades to vactor, other equipment upgrades) 10,000
Total Computer Materials & Equipment Sewer DepartmenUSewage Works 270,600
TOTAL SEWER DEPARTMENT/SEWAGE WORKS CAPITAL BUDGET 450,400
WASTEWATER:
LAND IMPROVEMENTS:
Lagoon Cleaning 301,000
BUILDINGS AND BUILDING IMPROVEMENTS:
Pump Replacement 50,000
Samplers 20,000
Total Buildings and Building Improvements for Wastewater/Sewage Works 70,000
MOTOR VEHICLES:
3/4 Ton 2 WD Pick-Up 19,750
Grounds Utility Cart (4) 28,000
Mowers (2) 20,000
Total Motor Vehicles for Wastewater/Sewage Works 67,750
OFFICE EQUIPMENT ~ FURNITURE:
Copy Machine 7,000
COMPUTER EQUIPMENT & NETWORKING:
Desktop Computer 7,500
Printer Replacement 1,250
Total Computer Equipment and Networking for Wastewater/Sewage Works 8,750
MATERIALS AND EQUIPMENT:
Bond Issue payment on $11,000,000 for 20 yrs at 6% for capital equipment 951,772
Raw Sludge Valves (4) 40,000
D.O. Meters (8) 50,000
Bio-Stones 50,000
North Gravity Thickener 50,000
Handrails in Primary 75,000
Total Materials and Equipment for WastewatedSewage Works 1,216,772
TOTAL WASTEWATER/SEWAGE WORKS CAPITAL BUDGET _ _ 1,671+272
CITY OF SOUTH BEND
2003 CAPITAL BUDGET
AVAILABLE BALANCES
Filed Irt Clcrk°~ C~flc~
~E~3 0 ~ 200
LORETTA J. D1JD."a
CRIf ClER:(~ S3®. E~AdOr @R!,
31-Jan-03
GENERAL EMS MORRtS
FUND CCDF CCIF COIT EDIT CAPITAL PERF ARTS
(#101) (#406) (#407) (#404) (#408) (#288) (#416)
Cash balance as of 1/1/02 17,717,012 1,067,232 325,988 8,860,592 3,505,119 71,847 115,860
Add: 2002 cash receipts/revenue 55,290,019 1,047,659 698,388 17,775,083 5,614,974 1,231,740 145,121
Less: 2002 cash expenditures (operating only) (50,689,572) 0 0 0 (600,902) (741,177) 0
Less: 2002 cash expenditures (capital only) (4,251,787) (604,759) (28,000) (14,250,393) (2,425,002) (81,331) (55,746)
Less: 2002 debt service for outstanding bonds n/a n/a (594,000) (402,587) (2,426,481) n/a n/a
Transfer: Construction Fund close-out at year-end n/a n/a Na n/a n/a n/a Na
Add/Less: Net adjustments to balance sheet accounts 51,765 (2) (Oj (2,000) 0 (54,405) 1
Cash balance as of 12/31/02 18,117,437 1,510,130 402,376 11,980,695 3,667,708 426,674 205,236
Less: Encumbrances as of 12/31/02 (801,389) (249,613) (297,000) (5,299,457) (1,229,670) (7,452) (83,900)
Less: Amount owed to General Fund n/a n/a Na Na n/a 0 n/a
Less: Parking Garages - negative cash balance at 12/31102 (1,817,973) n/a n/a Na n/a n/a n/a
Less: Central Services - negative cash balance al 12/31/02 (468,448) n/a n!a n/a n/a n/a Na
Less: Reserve balances required for bond debt service n/a nla nla n/a 542,160 Moms
~
( n/a n/a
Adjusted cash balance as of 1/1/02 15,029,627 1,260,517 105,376 6,681,238 -.-_
1,895,878 419,222 121,336
Adjustments to cash available for capital projects:
Cash reserve as a % of 2003 Operating Expenditure Budget (8,133,134) ts.o % Na n/a Na Na n/a Na
Cash reserve reduction 0 -0.o% (363,738) n/a Na Na (644,506) (92,000)
Cash reserve reduction for Fund #711 (2,570,127) 4.7% n/a Na n/a n/a Na n/a
Funds received In Jan 2003 for prior year Covelesk( contract fees Na n/a n/a Na Na n/a n!a
Funds received 2003 due to sewer rate increase n/a Na n/a Na Na n/a n/a
Total projected budget surplus for 2003 (COIT, EDIT,EMS $ LRSA r nia n/a n/a 5,446,279 448,798 763,685 n/a
Reserve as a % of 2003 Anticipated Revenue (COIT & EDIT only) Na Na n/a (647,241) to.o% (382,120) to.o % n/a n/a
Partial projected budget surplus for 2003 (Water Works only) Na Na Na n/a n/a n/a n/a
Projected budget deficit for 2003 0 Na Na Na Na Na n/a
LRSA project balances carried forward to 1/1/03 n/a n/a n/a n/a n/a Na n/a
Cash available for 2003 Capital Budget (excluding reserves) 4,328,386 898,779 105,376 11,480,276 1,962,556 538,401 29,336
CAPITAL PROJECTS FOR 2003:
Land Improvements 0 0 0 7,012,159 (,909,578 0 0
Buildings and Building Improvements 30,000 0 0 2,088,468 0 50,000 0
Motor Vehicles /Equipment 1,312,100 206,631 0 0 0 293,842 0
Computer Equipment and Networking 224,000 fi03,948 0 0 0 0 0
Materials and Equipment 1,079,500 86,200 0 0 0 194,559 28,500
Office Equipment and Furniture 216,352 0 0 0 0 0 0
Community and Neighborhood Development 1,463,500 0 105,000 2,379,649 52,978 0 0
Total Capital Budget for 2003 4,325,452 898,779 105,000 11,480,276 1,962,556 538,401 28,500
Available Cash (excl reserves) not appropriated for Capital Budget 914 0 376 0 '0 (Oj _1336
FOR INFORMATIONAL PURPOSES:
2003 Anticipated Revenue 57,613,964 1,096,707 626,801 6,472,413 3,821,202 1,304,000 0
2003 Operating Expenditure Budget (does not include capital exp) (54,220,893) (175,270) 0 0 (624,429) (250,000) 0
2003 Debt Service (Bonds Outstanding) 0 0 X590,270 (1,026,134) (2,747,975) (290,3151 0
3 39_3 071 921,437 36 5,_ 31 5,446,279_ 448,798 763 685_ 0
CITY OF SOUTH BEND
2003 CAPITAL BUDGET
AVAILABLE BALANCES
PARKS NON- RECREATION CITY
PARKS REVERTING NON- ETHNIC EAST RACE COVELESKI CEMETERY
& REC CAPITAL REVERTING FESTIVAL WATERWAY STADIUM TRUST
(#201) (#405) (#203) (#272) (#271) (#401) (#730)
Cash balance as of 111/02 949,615 410,391 314,776 55,097 61,487 319,566 59,919
Add: 2002 cash receipts/revenue 9,966,239 320,402 738,796 153,265 2,575 355,455 545
Less: 2002 cash expenditures (operating only) (9,375,392) 0 (668,446) (143,466) (11,747) 0 0
Less: 2002 cash expenditures (capital only) (254,032) (317,519} (4,377) 0 0 (24,600)
Less: 2002 debt service for outstanding bonds Na Na Na n/a n/a n/a n!a
Transfer: Construction Fund closeout at year-end n/a Na Na Na n/a n/a n/a
Add/Less: lJet adjustments to balance sheet accounts (1,19 1 1,531 2 1 0 0
Cash balance as of 12/31102 1,285,236 413,275 386,657 60,521 52,316 675,021 35,864
Less: Encumbrances as of 12/31/02 (36,391) (62,706) (32,878) 0 0 0 0
Less: Amount owed to General Fund n/a n!a Na n/a n/a n/a n/a
Less: Parking Garages -negative cash balance at 12/31/02 n/a n/a n/a n/a n/a n/a n/a
Less: Central Services - negative cash balance at 12/31/02 Na Na Na Na Na Na n/a
Less: Reserve balances required for bond debt service Na Na n/a n/a n/a n/a n/a
Adjusted cash balance as of 1/1/02 1,248,845 350,569 _
353,779 60,521 52,316 675,021 35,864
Adjustments to cash available for capital projects:
Cash reserve as a %, of 2003 Operating Expenditure Budget (795,028) 8.1 % Na (313,778) 50.3%. (40,471) 25.4 % Na n/a n/a
Cash reserve reduction Na (70,299) Na Na Na (330,000) (25,864)
Cash reserve reduction for Fund #711 Na Na Na n/a n/a n/a Na
Funds received in Jan 2003 for prior year Coveleski contract fees 0 Na Na n/a n/a n/a n/a
Funds received 2003 due to sewer rate increase Na Na Na n/a n/a n/a n/a
Total projected budget surplus for 2003 (COIT, EDIT,EMS & LRSA a Na n/a Na Na n/a n/a Na
Reserve as a % of 2003 Anticlpated Revenue (COIT & EDIT only) n/a n/a Na n/a n/a n/a nla
Partial projected budget surplus for 2003 (Water Works only) n/a n/a Na n/a n/a n/a Na
Projected budget deficit for 2003 n/a Na Na Na Na n/a n/a
LRSA project balances carried forward to 111/03 Na n/a n/a n/a n/a n/a nla
Cash available for 2003 Capital Budget (excluding reserves) 453,817 280,270 40,000 20,049 52,316 345,021 10,000
CAPITAL PROJECTS FOR 2003:
Land Improvements 120,000 19,000 0 0 0 0 10,000
Buildings and Building Improvements 140,000 39,600 30,000 0 0 344,000 0
Motor Vehicles !Equipment 150,117 0 0 0 0 0 0
Computer Equipment and Networking 10,000 0 0 0 0 0 0
Materials and Equipment 33,700 221,670 10,000 20,000 50,000 0 0
Office Equipment and Furniture 0 0 0 0 0 0 0
Community and Neighbofiood Development 0 0 0 0 0 0 0
Total Capital Budget for 2003 453,617 280,270 40,000 20,000 50,000 344,000 10,000
Available Cash (excl reserves) not appropriated for Capital Budget (0) (~ 0 49 2,316 1,021 0
FOR INFORMATIONAL PURPOSES:
2003 Anticipated Revenue 10,524,144 306,000 720,012 174,250 N/A N/A N/A
2003 Operating Expenditure Budget (does not include capital exp} (9,801,024) 0 (623,974) (159,142) NIA N/A N/A
2003 Debt Service (Bonds Outstanding) 0 0 0 0 N/A N/A N/A
723120 306,000 96,038 15,108 N/A N/A N/A
CITY OF SOUTH BEND
2003 CAPITAL BUDGET
AVAILABLE BALANCES sewAGE
WATER WORKS
LOCAL WORKS (#641, #642,
ROADS 8, PROJECT BUILDING SOLID (#620, #622, #643, #648, CENTURY
STREETS RELEAF DEPT WASTE #625,#628 #649,#656 CENTER
(#251) (#655) (#600) (#610 8 #611) & #629) & #657) (#670)
Cash balance as of 1/1/02 2,000,308 101,275 295,270 653,330 5,371,369 14,768,027 345,053
Add: 2002 cash receipts/revenue 1,577,326 150,913 986,920 4,503,890 20,505,034 16,204,987 2,891,109
Less: 2002 cash expenditures (operating only) 0 (102,462) (1,003,881) (4,132,668) (15,010,766) (12,656,584) (2,854,641)
Less: 2002 cash expenditures (capital only) (2,835,310) 0 (28,026) (58,708) (2,282,300) (4,024,035) 0
Less: 2002 debt service for outstanding bonds n/a n/a n/a Na (2,988,335) (2,582,421) n/a
Transfer. Construction Fund close-out at year-end Na Na Na Na 0 Na n/a
AddlLess: Net adjustments to balance sheet accounts (1} 2,016 13 14,523 _(191,_ 88~ 81,783 883,979
Cash balance as of 12131/02 742,323 151,742 250,296 980,367 5,403,116 11,791,757 1,265,500
Less: Encumbrances as of 12/31102 (334,816) 0 (37,531) (92) (273,207) (2,961,938) 0
Less: Amount owed to General Fund n/a Na n/a Na n/a n/a n/a
Less: Parking Garages - negative cash balance at 12/31/02 Na Na Na n/a n/a Na n/a
Less: Central Services - negative cash balance at 12/31/02 n/a n/a nla n/a n/a n/a n/a
Less: Reserve balances required for bond debt service n/a Na n/a n/a _ ~
0 (5,395,338) n!a
Adjusted cash balance as of 1/1/02 407,507 151,742 212,785 ^980,275 _
_
5,129,909 3,434,481 1,265,500
Adjustments to cash available for capital projects:
Cash reserve as a % of 2003 Operating Expenditure Budget Na (100,000) 8z.z h (170,270) ts.o % (817,033) 21.5 % (3,067,201) 3s.sX (2,790,041) 25.oX (446,012) 15.0
Cash reserve reduction n/a Na 0 n/a Na 0 Na requtred n/a requtred n/a
Cash reserve reduction for Fund #711 Na n/a Na Na n!a n/a nla
Funds received in Jan 2003 for prior year Coveleskl contract fees n/a n/a n/a Na Na Na n/a
Funds received 2003 due to sewer rate increase Na Na Na Na n/a 1,500,000 n/a
Total projected budget surplus for 2003 (CO1T, EDIT,EMS $ LRSA r 1,208,844 Na n/a n/a Na Na n/a
Reserve as a % of 2003 Anticipated Revenue (COIT 8 EDIT only) Na Na Na n/a n/a Na n/a
Partial projected budget surplus for 2003 (Water Works only) Na n/a Na n/a 0 n/a Na
Projected budget deficit for 2003 Na Na Na 0 Na n/a Na
LRSA project balances carried forward to 1/1/03 (319,069] n/a Na n/a n/a n/a Na
Cash available for 2003 Capital Budget (excluding reserves) 1,297,282 51,742 42,495 _
163,242 2,062,708 2,144,440 819,489
CAPITAL PROJECTS FOR 2003: Capital
Land Improvements 1,297,000 0 0 0 980,000 301,000 expenditures
Buildings and Building Improvements 0 0 0 0 154,000 70,000 are funded
Motor Vehicles /Equipment 0 51,050 31,700 163,242 243,000 493,350 out of Hotel/
Computer Equipment and Networking 0 0 0 0 76,500 9,950 Motel lax
Materials and Equipment 0 0 0 0 603,750 1,240,372 Fund
Office Equipment and Furniture 0 0 0 0 5,000 7,000 ($48,601 in
Community and Neighborhood Development 0 0 0 0 0 0 2002)
Total Capital Budget for 2003 1,297,000 51,050 31,700 163,242 2,062,250 2,121,672 0
Available Cash (excl reserves) not appropriated for Capital Budget 282 692 10,795 (0) 458 22 768 819,489
FOR INFORMATIONAL PURPOSES:
2003 Anticipated Revenue 1,208,644
2003 Operating Expenditure Budget (does not Include capital exp) 0
2003 Debt Service (Bonds Outstanding) 0
1,208,844
154,440 1,096,815 4,081,439 12,627,813 13,077,000 2,986,771
(108,511) (1,135,134) (3,808,393} (8,413,207) (11,160,162) (2,973,410)
0 0 0 X3,380,020 (2,720,608} 0
45,929 (38,319) 273,046 834,586 (803,770) 13,361
COMMITTEE REPORT
TO THE COMMON COUNCIL OF THE CITY OF SOUTH BEND:
Your Committee of the Whole, to whom was referred:
BILL NO.
9-03 A BILL OF THE COMMON COUNCIL OF THE CITY OF SOUTH
BEND, INDIANA, APPROPRIATING FUNDS FOR CAPITAL
EXPENDITURES FOR THE FISCAL YEAR 2003 INCLUDING
$4,769,866 FROM THE GENERAL FUND, $1,260,517 FROM THE
CUMULATIVE CAPITAL DEVELOPMENT FUND, $105,376 FROM
THE CUMULATIVE CAPITAL IMPROVEMENT FUND, $11,480,276
FROM THE COUNTY OPTION INCOME TAX FUND, $1,962,556
FROM THE ECONOMIC DEVELOPMENT INCOME TAX FUND,
$419,222 EMS CAPITAL, $121,336 FROM THE MORRIS
PERFORMING ARTS CENTER CAPITAL FUND, $513,768 FROM
THE PARKS AND RECREATION FUND, $350,569 FROM THE
PARKS NON-REVERTING CAPITAL FUND, $260,182 FROM THE
PARK RECREATION NON-REVERTING FUND, $20,000 ETHNIC
FESTIVAL, $35,000 FROM THE EAST RACE WATERWAY FUND,
$344,000 COVELESKI STADIUM, $10,000 FROM THE CITY
CEMETERY TRUST FUND, $1,297,282 FROM THE LOCAL ROADS
AND STREETS FUND, $12,100 FROM THE PROJECT RELEAF
FUND, $31,700 FROM THE CONSOLIDATED BUILDING
DEPARTMENT FUND, $25,400 SOLID WASTE, $3,795,539 FROM
THE WATER WORKS DEPRECIATION FUND, AND $2,276,334
FROM THE SEWAGE WORKS DEPRECIATION FUND
Respectfully report that they have examined the matter and that in their opinion, this bill is
being recommended to the full Council with a favorable recommendation as substituted by
title.
Karl King
Chairman
COUNTY-CCCY BUILDING
SOUTH BEND, INDIANA 46601-1830
PHONE 5741235-9216
FAx 574/ 235-9928
TDD 574/ 235-5567
CITY OF SOUTH BEND STEPHEN ,J. LUECKE, MAYOR
DEPARTMENT OF ADMINISTRATION AND FINANCE
FREDERICK B. OLLETT, III
CONTROLLER
January 31, 2003
Mr. James Aranowski, Chairperson, Personnel & Finance Committee
South Bend Common Council
4"' Floor, County-City Building
South Bend, IN 46601
Re: City's 2003 Capital Budget: Detail Project Listing by Fund Source
Dear Mr. Aranowski:
Attached for your consideration and review is the detail project listing by the fund source. This
information supports the ordinance that would appropriate the necessary funds for the City's
2003 Capital Budget.
For the Council Committee Meeting scheduled for Wednesday, February 5, 2003, I plan to offer
a brief overview of the capital budget for 2003 to be followed by brief highlights of each City
department by the Department Head. I estimate that all staff comments would take no more than
forty minutes. If another format or shorter time frame would be preferable, please call me.
If you or any of the Council Members have questions, please contact me.
Sincerely,
~~
Frederick B. Ollett, III
Controller
c: Members of Common Council
Attachments
F11ed In Clerk's dffice
LOAIiT'TA J. DUDA
CATHERINE A. HUBBARD-$HEAD LIZ ROWS THOIvIAS $KARBEK SUSAN WALLACE ROBERT ALLEN
DIRECTOR DIRECTOR DIRECTOR MANAGER DIRECTOR
HUMAN RESOURCES CITY FINANCE BUDGETING LL FINANCIAL REPORTING BENEFITS INFORMATIONTECHNOIAGY