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Home My WebLink About06092026 BPW Meeting Minutes - FinalAGENDA REVIEW SESSION JUNE4, 2026 126 The Agenda Review Session of the Board of Public Works was convened at 10:30 a.m. on June 4, 2026, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar(not present), and Board Members Murray Miller, Breana Micou, Abigail Magas and Board Attorney Michael Schmidt present. The Board of Public Works Clerk, Hillary R. Horvath, presented the Board with a proposed agenda of items presented by the public and by City Staff. AGENDA REVIEW SESSION ACTION ITEM RESCIND REQUEST TO ADVERTISE THE POINTE AT RIVERWALK FRAMING MATERIALS – PROJECT NO. 124-069G (PR-00048157) In a memorandum to the Board, Caitlin Wyant requested permission to rescind the request to advertise for the above referenced project. Therefore, upon a motion made by Mr. Miller, seconded by Ms. Micou and carried by roll call, the above request was approved. Attorney Michael Schmidt added under municipal law there is a distinction between supply purchases and public works construction projects, with the latter generally not eligible for open-market procurement. Attorney Schmidt indicates that this purchase involves a slide required under a development agreement, and because it is classified as a supply purchase, it can proceed through the open market process. APPROVAL OF REQUEST TO REJECT BIDS/QUOTATIONS – PW SERVICE CENTER SALT DOME ROOF REPLACEMENT – PROJECT NO. 126-021 (PR-00048148) In a memorandum to the Board, Lidya Abreha, Engineering, requested permission to reject all bids for the above referenced project due to quote not meeting the RBO requirements. Therefore, upon a motion made by Mr. Miller, seconded by Ms. Magas and carried by roll call, the above request was approved. Lidya Abreha, Engineering, that at the May 26 meeting, bids were opened for a roofing replacement project. Although bids were solicited from five contractors, only one bid was received, and it exceeded the threshold requiring compliance with Responsible Bidder Ordinance (RBO) requirements. Ms. Abreha noted the contractor failed to provide the necessary RBO documentation, and as a result requesting that the board formally reject the bid and allow the project to be rebid. The new solicitation will specify that contractors must submit the required RBO forms if the project value exceeds $250,000. Attorney Schmidt explained that the Responsible Bidder Ordinance (RBO) requirements are triggered for projects valued at $250,000 or more, while the state increased the bidding threshold to $300,000 about a year ago. This creates a gap that may lead to similar issues in future procurements. Attorney Schmidt stated staff are authorized to seek clarification or additional documentation from bidders regarding RBO compliance, in this case the contractor was ultimately unable to satisfy the required apprenticeship program standards, resulting in noncompliance with the RBO requirements. Board members discussed the following item(s) from the agenda. AWARD BIDS AND APPROVE CONTRACTS Attorney Michael Schmidt brought attention to item 7.A. Century Center Kitchen Duct Replacement and noted that the city engineering team has been working with the bidder to update certain historical prequalification records. The expectation is that these records will be updated by next Tuesday, which should allow the bidder to meet the necessary requirements and be considered both responsive and responsible for the project. ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:38 a.m. REGULAR MEETING JUNE 9, 2026 127 BOARD OF PUBLIC WORKS _________________________________ Elizabeth A. Maradik, President _________________________________ Joseph R. Molnar, Vice President _________________________________ Murray L. Miller, Member _________________________________ Breana N. Micou, Member _________________________________ Abigail E. Magas, Member REGULAR MEETING JUNE 9, 2026 The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, June 9, 2026, by Board President Elizabeth A. Maradik in the 4th Floor Public Meeting Room, Council Chambers of the City Hall Building, 215 S. Martin Luther King Jr. Blvd., Suite 400., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Board Clerk Hillary R. Horvath confirmed the presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Murray Miller, Breana Micou, Abigail Magas and Board Attorney Michael Schmidt, with a roll call. President Maradik reminded virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. Board President Maradik noted for the Board and public that a resolution has been added to the agenda under 8. C. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the minutes for the Agenda Review Session and Regular Meetings of the Board held on May 21, 2026, and May 26, 2026, were approved. PUBLIC HEARING – NEW MESSAGE ESTABLISHMENT President Maradik advised that this was the date set for the Board’s Public Hearing concerning a license application for Alchemy Healing Arts LLC. It was noted favorable recommendations from city staff. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the license was approved. OPENING OF BIDS – 2026 CURB & SIDEWALK – PROJECT NO. 126-005 (PR-00047845) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: C&E EXCAVATING, INC. 2831 Dexter Drive Elkhart, IN 46530 mfireline@candeexcavating.com Bid was signed by Mr. Bryan Slott Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted June 23, 2026 REGULAR MEETING JUNE 9, 2026 128 Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted Base Bid $1,288,617.50 Alternate 1 $109,606.70 Alternate 2 $134,443.90 SELGE CONSTRUCTION CO., INC. 2833 South 11th Street Niles, MI 49120 jbutler@selgeconstruction.com Bid was submitted by Mr. Justin Butler Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Base Bid $1,127,420.70 Alternate 1 $119,582.25 Alternate 2 $129,941.25 INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 estimatorindianaearth@yahoo.com Bid was signed by Mr. Mark Osler Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted Base Bid $1,284,194 Alternate 1 $121,573 Alternate 2 $126,045 PREMIUM CONCRETE SERVICES 712 Richmond St. Elkhart, IN 46516 rbecker@premiumservices.group Bid was signed by Mr. Rob Becker Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted Base Bid $9,56,420 Alternate 1 $90,845 Alternate 2 $105,980 MILESTONE CONTRACTORS L.P. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com, epillipow@milestonelp.com Bid was signed by Mr. Lynn Bauer Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Base Bid $1,431,593 Alternate 1 $110,260.20 Alternate 2 $144,539 REGULAR MEETING JUNE 9, 2026 129 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 dsauer@rieth-riley.com Bid was signed by Mr. Ruben Alvarado Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Base Bid $853,872 Alternate 1 $76,343 Alternate 2 $96,420 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS – 2024 LEAD SERVICE LINE REPLACEMENT NORTHWEST BID – PROJECT NO. 123-069CR (STATE REVOLVING FUND) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: KLS UNDERGROUND INC. 67297 US 131 Business Constantine, MI 49042 Robfisher@klsunderground.com Bid was signed by Mr. Rob Fisher Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. BID: Base Bid $1,968,837.05 Add Alternate A $275,206.60 Add Alternate B $3296,288.35 Add Alternate C $143,857.30 Add Alternate D $168,037.40 Add Alternate E $374,646.70 Add Alternate F $870,110.95 Add Alternate G $462,625.65 Add Alternate H $702,747.30 Base Bid Plus Alternates $5,295,357.30 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS – HEARTWOOD COMMONS TIF PROJECT – PROJECT NO. 126-031 (PR-00047578) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: PREMIUM CONCRETE SERVICES 712 Richmond St. Elkhart, IN 46516 rbecker@premiumservices.group Bid was signed by Mr. Rob Becker REGULAR MEETING JUNE 9, 2026 130 Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted Two (2) of Two (2) Addendum Acknowledgements received. Division A No Bid Division B $,424,062 Division B – Alternate 1 $48,621 Division C No Bid Division D No Bid Division E No Bid MILESTONE CONTRACTORS L.P. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com, lheeter@milestonelp.com Quotation was signed by Mr. Lynn Bauer Non-Collusion, Non-Discrimination Affidavit Form was completed. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Two (2) of Two (2) Addendum Acknowledgements received. Division A No Bid Division B $404,529 Division B- Alternate 1 $70,249.20 Division C No Bid Division D No Bid Division E No Bid Base Bid No Bid Alternate 1 No Bid Alternate 2 No Bid Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Engineering and DCI for review and recommendation. OPENING OF BIDS – SPEC A SIX (6) MORE OR LESS 2026 OR NEWWER ½ TON FOUR WHEEL DRIVE PICK-UP TRUCKS (PR-00047863) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: No Bids Received OPENING OF BIDS – SPEC B FIVE (5) MORE OR LESS 2026 OR NEWER FRONT WHEEL DRIVE SUVs (PR-00047865) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: No Bids Received OPENING OF BIDS – SPEC C (6) MORE OR LESS 2026 OR NEWER ¾ TON FOUR WHEEL DRIVE PICK-UP TRUCKS (PR-00047866) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: MICHIANA CHRYSLER, DODGE, JEEP, RAM REGULAR MEETING JUNE 9, 2026 131 120 W. McKinley Ave. Mishawaka, IN 46545 dannyg@michianacdjr.com Bid was signed by Mr. Danny Galeziewski Non-Collusion, Non-Discrimination Affidavit Form was completed. Indiana Local Business Preference Claim submitted Cashier’s Check was submitted BID: Description Year/Make/Model Unit Price Pick Up Crew 2027 Ram 2500 Tradesman $71,131 Alternate # Description Cost Total Alternate 1 Front Mounted Western 8’ pro- plus power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector $9,019 $54,114 Alternate 2 Crew Cab Alternate 3 Heavy Duty Aluminum Life Gate $7,808 $46,848 Alternate4 Full Length Assist Steps $838 $4,992 Estimated number of days for delivery from award date. 90-150 Days from award BOB MAXEY FORD 1833 E. Jefferson Ave. Detroit, MI 48207 Frank.kurta20@gmail.com Bid was signed by Mr. Frank Kurta Non-Collusion, Non-Discrimination Affidavit Form was completed. Indiana Local Business Preference Claim submitted Cashier’s Check was submitted BID: Description Year/Make/Model Unit Price Total for 6 trucks Pick Up Crew 2027 Ford F-250 4x4 Cab Pickup $46,720 $276,720 Alternate # Description Cost Total Alternate 1 Front Mounted Western 8’ pro- plus power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector $8,688 $52,128 Alternate 2 Crew Cab $5,255 $31,530 Alternate 3 Heavy Duty Aluminum Life Gate $5,939 $35,634 Alternate4 Full Length Assist Steps Complete Total $364,482 Estimated number of days for delivery from award date. 90-120 Days from award Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works and Central Services for review and recommendation. REGULAR MEETING JUNE 9, 2026 132 OPENING OF QUOTATIONS – STREETS FACILITY WOMEN’S LOCKER ROOM EXPANSION – PROJECT NO. 126-004 (PR-00048438) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: THE ROBERT HENRY CORPORATION 404 S. Frances St. South Bend, IN 46617 mcoleman@roberthenrycopr.com Quotation was submitted by Mr. Brian Henry Non-Collusion, Non-Discrimination Affidavit Form was completed. One (1) of One (1) Addendum Acknowledgements received. QUOTE: Base Quote $168,151 ZIOLKOWSKI CONSTRUCTION INC. 4050 Ralph Jones Drive South Bend, IN 46628 msuvelza@zbuild.com Quotation was submitted by Mr. Jason Watts Non-Collusion, Non-Discrimination Affidavit Form was completed. One (1) of One (1) Addendum Acknowledgements received. QUOTE: Base Quote $139,545 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS – PW SERVICE CENTER SALT DOME ROOF REPLACEMENT – PROJECT NO. 126-021 (PR-00048148) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: THE ROBERT HENRY CORPORATION 404 S. Frances St. South Bend, IN 46617 ldevens@roberthenrycopr.com Quotation was submitted by Mr. Brian Henry Non-Collusion, Non-Discrimination Affidavit Form was completed. Two (2) of Two (2) Addendum Acknowledgements received. QUOTE: Base Quote $373,942 DUDECK ROOFING & SHEET METAL, INC. 1634 Franklin Street South Bend, IN 46613 kyle@dudeckroofing.com Bid was signed by Mr. Kyle Briney Non-Collusion, Non-Discrimination Affidavit Form was completed. Two (2) of Two (2) Addendum Acknowledgements received. QUOTE: Base Quote $467,700 REGULAR MEETING JUNE 9, 2026 133 ALICE HOMES 12900 Cold Water Drive Evansville, IN 47725 info@alicehomesllc.com Bid was signed by Ms. Tyler Batty Non-Collusion, Non-Discrimination Affidavit Form was not completed. Five percent (5%) Bid Bond was not submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were not completed. QUOTE: Base Quote $249,658.62 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Engineering for review and recommendation. AWARD BID AND APPROVE CONTRACT – CENTURY CENTER KITCHEN DUCT REPLACEMENT – PROJECT NO. 125-060 (PR-00047596) Nifemi Oluwatomini, Engineering, advised the Board that on May 26, 2026, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Oluwatomini recommended that the Board award the contract to the lowest responsive and responsible bidder, D.A. DODD, in the amount of $365,575. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – WEST SHOP MEN’S RESTROOM – MEN’S MULTI USE RESTROOM (202-06-603-502-4360001 & 641-06-602-50-436001) Coby Deal, Traffic & Lighting, advised the Board that on May 20, 2026, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Deal recommended that the Board award the contract to the lowest responsive and responsible quoter, D.A. DODD, LLC, in the amount of $9,981. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. APPROVAL OF REQUEST TO REJECT BIDS/QUOTATIONS – WALKER FIELD HOUSE RESTORATION PHASE II - MASONRY – PROJECT NO. 125-044B (PR-00048174) In a memorandum to the Board, Caitlin Wyant, requested permission to reject all bids for the above referenced project due to quotes exceeding available budget for project. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. ADOPT RESOLUTION NO. 19-2026 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY RESOLUTION NO. 19-2026 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to LC. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and REGULAR MEETING JUNE 9, 2026 134 WHEREAS, on April 8, 2026, Firefighter Allen Hardison retired from the South Bend, Indiana, Fire Department after Thirty-One (31) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Carl Buchanon has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than one-thousand dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in LC. 5-22-22-S(b);' and WHEREAS, LC. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: I. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than one-thousand dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on June 9, 2026, at 215 Dr. Martin Luther King Jr. Blvd., South Bend, Indiana 46601. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Murray L. Miller s/ Breana N. Micou s/ Abigail E. Magas ATTEST: s/ Hillary R. Horvath, Clerk ADOPT RESOLUTION NO. 20-2026 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY RESOLUTION NO. 20-2026 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS REGULAR MEETING JUNE 9, 2026 135 WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on May 15, 2026, Firefighter Timothy Pletcher retired from the South Bend, Indiana, Fire Department after Twenty-Five plus (25+) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Carl Buchanon has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than one-thousand dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 3. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than one-thousand dollars ($1,000.00). 4. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on June 9, 2026, at 215 Dr. Martin Luther King Jr. Blvd., South Bend, Indiana 46601. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Murray L. Miller s/ Breana N. Micou s/ Abigail E. Magas ATTEST: s/ Hillary R. Horvath, Clerk ADOPT RESOLUTION NO. 20-2026 – A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA DECLARING AN EMERGENCY AT REGULAR MEETING JUNE 9, 2026 136 THE LAFAYETTE BUILDING AT 115 SOUTH LAFAYETTE BOULEVARD, SOUTH BEND, IN 46601 DUE TO A SIGNIFICANT STRUCTURAL FIRE ON JUNE 8, 2026 RESOLUTION NO. 21-2026 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA DECLARING AN EMERGENCY AT THE LAFAYETTE BUILDING AT 115 SOUTH LAFAYETTE BOULEVARD, SOUTH BEND, IN 46601 DUE TO A SIGNIFICANT STRUCTURAL FIRE ON JUNE 8, 2026 WHEREAS, the City of South Bend, Indiana’s (“City”) Board of Public Works (the "Board") exists pursuant to Indiana Code Section 36-4-9-5; and WHEREAS, the City’s Redevelopment Commission, under the title of “Department of Redevelopment of the City of South Bend” owns the Lafayette Building located at 115 S. Lafayette Boulevard, South Bend, IN 46601 (the “Building”); and WHEREAS, the Building suffered a catastrophic fire on June 8, 2026, which resulted in significant structural damage; and WHEREAS, Indiana Code 36-1-2-4.5 defines an “Emergency” as means a situation that could not reasonably be foreseen and that threatens the public health, welfare, or safety and requires immediate action; and WHEREAS, Indiana Code 36-1-12-9 permits the Board, upon a declaration of emergency, to contract for a public work project without advertising for bids if bids or quotes are invited from at least two (2) persons known to deal in the public work required to be done. WHEREAS, City, under the power granted to it through Indiana Code 36-1-2.4.5 and Indiana Code 36-1-12-9 declare the June 8, 2026, fire and related damage to the Building to be an emergency; and WHEREAS, the Board desires to grant further authorization to City staff to take any and all necessary action in order to promote the safety and welfare of the public with respect to any rehabilitative or demolition related activity to the Building in a manner consistent with this Resolution and State law. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AS FOLLOWS: 1. The Board declares the June 8, 2026 fire at the Lafayette Building to be an emergency under Indiana law. 2. The Board further authorizes the City staff to faithfully take action to maintain the public health, welfare and safety of the community with respect to the Lafayette Building. 4. This Resolution will be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana, held in person and electronically on June 9, 2026. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Murray L. Miller s/ Breana N. Micou s/ Abigail E. Magas ATTEST: s/ Hillary R. Horvath, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following agreements/contracts/proposals/addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second REGULAR MEETING JUNE 9, 2026 137 Sewer Service Agreement Coorsmith Properties, LLC Sewer Extension Agreement for the Cottages on Arthur Development to Provide Sanitary Sewer Service to New Homes Fronting Arthur Street, DP25- 027, Title Sheet NA Molnar/Miller Amendment No. 1 to Professional Services Agreement Black & Veatch Corporation Description: Engineering Services for the North WTP PFAS to Include Design of a New Building and Associated Systems, Project No. 124-056 NTE $161,987 (Hourly) Molnar/Miller Interlocal Agreement St. Joseph County City Requested Improvements to the Colfax Bridge in Coordination with the SJC’s Bridge Project Estimated $3,546,115 (PR- 00048427) Molnar/Miller APPROVAL OF LICENSE AND PERMIT APPLICATIONS The following license and permit applications were presented for approval: Applicant Description Date/Time Location Motion Carried A Healing Oasis Massage Establishment Renewal 714 E. Jefferson Blvd. Molnar/Miller Dig Deep Massage Co. Massage Establishment Renewal 3466 Douglas Rd., Suite 300A Molnar/Miller St. Joseph County 4-H Fair Transient Merchant July 3-11, 2026/7:00 a.m. to 11:00 p.m. 5117 S. Ironwood Dr. Molnar/Miller Leeper Park Art Fair Transient Merchant June 20, 2026, 10:00 a.m. to 6:00 p.m./ June 21, 2026, 10:00 a.m. to 5:00 p.m. 907 Riverside Dr. Molnar/Miller Subject to passing a SBFD Inspection Stand by Me Walk Street Closure for Special Event June 13, 2026/8:00 a.m. to 12:00 p.m. Brief Crossings from Howard Park to Main St., Main St. to Michigan St., Michigan St. to Jefferson Blvd. back to Howard Park Molnar/Miller APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following traffic control device request was approved: NEW INSTALLATION: Three (3) No Parking Signs LOCATION: California Ave. REGULAR MEETING JUNE 9, 2026 138 REMARKS: All Criteria Met NEW INSTALLATION: Accessible Parking Space Sign LOCATION: 441 S. Kaley St. 729 S. 34th St. REMARKS: All Criteria Met REMOVAL: Accessible Parking Space Sign LOCATION: 738 S. Ironwood Dr. REMARKS: All Criteria Met APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE President Maradik stated that the Board is in receipt of the following consents to annexation and waivers of rights to remonstrate. The consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Christopher A. Perry, 4376 Garden Oak Drive, South Bend, IN 46628 1. 52500 Common Eider Trail– Water/Sewer (Key No. 71-02-23-400-015- 000-029) Upon a motion by VP Molnar, seconded by Mr. Miller and carried by roll call, the consents to annexation and waivers of rights to remonstrate were approved as submitted. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Soto’s Construction & Remodeling Contractor Approved May 21, 2026 Solbreeze Services LLC Contractor Approved May 27, 2026 Bill Briones Contractor Released June 19, 2026 Slabaugh Excavation, LLC Excavation Approved May 22, 2026 Hardcore Construction & Remodeling LLC Excavation Approved May 28, 2026 HGR Construction, Inc. DBA HGR Group Excavation Approved May 29, 2026 TX Concrete LLC Excavation Approved June 1, 2026 Soto’s Construction & Remodeling Occupancy Approved May 21, 2026 Slabaugh Excavation, LLC Occupancy Approved May 22, 2026 Barbour Construction Inc Occupancy Approved May 18, 2026 Horner Roofing & Siding LLC Occupancy Approved April 22, 2026 Bill Briones Occupancy Released June 19, 2026 Hardcore Construction & Remodeling Occupancy Approved May 29, 2026 Schrock Homes, Inc. Occupancy Released May 11, 2026 VP Molnar made a motion that the bond’s approval and/or release as outlined above be ratified. Mr. Miller seconded the motion, which carried by roll call. REGULAR MEETING JUNE 9, 2026 139 PRIVILEGE OF THE FLOOR President Maradik stated that since no bids were received for items 3. D. and 3. E., the items may proceed to the open market in accordance with the applicable purchasing process. A.Gwinn Royal a resident of 1913 South Ironwood, raised concerns about the alley behind their home, citing years of unmet repair requests. They noted that a previous temporary cold-patch repair failed, and the alley’s poor condition—with potholes, ruts, and standing water—makes vehicle access difficult, poses a risk of damage, and prevents children from safely riding bikes. Ms. Royal requested guidance on what steps are needed to get the city to inspect and properly grade the alley and offered documentation and photos of the ongoing issues. President Maradik thanked A. Gwinn Royal for attending and offered to connect them with a Public Works representative after the meeting to discuss the alley issues further and collect his information. ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:13 a.m. BOARD OF PUBLIC WORKS _________________________________ Elizabeth A. Maradik, President _________________________________ Joseph R. Molnar, Vice President _________________________________ Murray L. Miller, Member _________________________________ Breana N. Micou, Member _________________________________ Abigail E. Magas, Member June 23, 2026