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Department of
Community Investment
1865
Memorandum
June 26, 2013
TO: Redevelopment Commission
FROM: David Relos, Economic ResourcesQt-
SUBJECT: Professional Services Agreement — JJones Petrie Rafinski (JPR)
Asbestos Inspection of 917 S. Lafayette (Hamilton Towing)
Of the three Hamilton properties acquired, two have been cleaned and cleared and are
now ready for development. The one remaining property, at 917 S. Lafayette, is
currently occupied by Hamilton, who has possession until June 2014.
To plan for the eventual clearance of this site, an Asbestos Containing Materials Survey
must be completed. The results of this inspection will then be incorporated into the
demo specs that will be prepared.
Staff requests approval of this Professional Services Agreement with JPR, in a not -to-
exceed amount of $1,500, to allow the asbestos inspection report to be completed.
221 w. Jtrrt HSUN BLVD. SOUTH BEND, IN 46601 1 P: 574- 235 -9371 1 FAX: 574- 235 -9021 1 SOUTHBENDIN.GOV
4 JONES ftMIE RAFINSKI
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City of South Bend
Community and Economic Development
County -City Building
227 W. Jefferson Blvd., Suite 1200 S
South Bend, Indiana 46601
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June 3, 2013
Attention: Mr. David Relos, Economic Development Planner
RE: PROPOSAL FOR ASBESTOS CONTAINING MATERIALS SURVEYS PRIOR TO
DEMOLITION, CITY OWNED COMMERCIAL PROPERTY, 901 -917 S. LAFAYETTE
BLVD. — HAMILTON TOWING, SOUTH BEND, INDIANA, PROPOSAL JPRE13 -056
Dear Mr. Relos:
Jones Petrie Rafinski (JPR) is pleased to submit this proposal to provide Asbestos Containing Materials
Surveys for City of South Bend owned properties located within the Ignition Park Expansion Area, along
S. Lafayette Blvd. These facilities collectively referred to as the Hamilton Body Shop, having been
recently acquired by the City of South Bend, are being targeted for demolition in support of the
development footprint of the Ignition Park Industrial Park. The specific addresses for which the Asbestos
Surveys are requested are identified, as follows:
Parcel Number
Property Address
Structure Type
71.08 -13- 101 - 001.000. 026
901 S. Lafayette Blvd.
Undeveloped
71.08 -13 -101- 002.000 -026
915 S. Lafayette Blvd.
Utility Structure
71- 08 -13- 101 - 003.000 -026
917 S. Lafayette Blvd.
Commercial Structure
71- 08- 13.101- 004.000 -026
917 S. Lafayette Blvd.
Commercial Structure
71- 08 -13- 101. 005.000 -026
917 S. Lafayette Blvd.
Commercial Structure
SCOPE OF SEREVICES
The purpose of the asbestos inspection is identification of the presence of Asbestos Containing Materials
(ACMs) in accordance with the National Emission Standard of a Hazardous Air Pollutant (NESHAP) for
Asbestos 40 CFR 61, Subpart M, and 326 IAC 14.10, Emission Standards for Asbestos; Demolition and
Renovation Operations.
The survey of the property for ACMs will begin with a walk - through of the existing structures to document
locations of friable and non - friable materials that may be present. Friable materials are those that can be
pulverized or reduced to powder by moderate pressure, such as spray applied fireproofing and acoustical
materials, ceiling tiles and most thermal system insulation. Non - friable materials are those that cannot be
crumbled easily, such as resilient floor tiles and cement asbestos (Transits) board. Although emphasis is
on detecting friable materials, the possible presence of non- triable ACMs must also be considered, as
during renovation, non - friable materials may be pulverized or otherwise damaged so as to release
asbestos fibers into the air.
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City of South Bend
June 3, 2013
Page 2 of 5
The sampling strategy for any suspect material is dependent upon the application, the area of coverage
and the uniformity of the application. In accordance with the United States Environmental Protection
Agency (USEPA) 40 CFR 763.83, Subpart E definitions, there are three (3) types of asbestos containing
materials (ACMs): 1. Thermal System Insulation (TSI), 2. Surfacing Materials (S), and 3. Miscellaneous
Materials (Misc). Thermal System Insulation is material used to prevent heat loss or gain and prevent
condensation, and includes: pipe insulation, valve and fitting insulation, boiler system insulation,
breeching insulation and tank insulation. Surfacing materials are spayed on, troweled on or materials
otherwise applied to a surface and include: acoustical plaster, fireproofing on structural members or
decking, or on surfaces for the purpose of fireproofing. Miscellaneous or 'other" materials are those that
are not characterized as Thermal System Insulation or Surfacing Materials, and include: ceiling tile, floor
tile, roofing felt, cove base and associated adhesive or mastic.
Each suspect ACM (i.e., TSI, S or Misc.) identified from the initial walkthrough of the facilities will be
placed into a group of similar materials identified as a homogeneous area. Homogeneous areas are
identified as materials of the same type, color, texture and estimated age of installation. Upon identifying
homogeneous areas, representative samples will be collected on a random basis. The number of
samples collected depends upon the type of material (TSI, S, Misc) and the amount of the material, in
accordance with the following, based on OSHA regulations detailed in 29CFR 1926.1001).
Type of Material
Amount
Number of Samples
Surfacing Materials
< 1,000 SF
Minimum of 3 samples
1,000 to 5,000 SF
Minimum of 5 samples
> 5,000 SF
Minimum of 7 samples
Thermal System Insulation
< 6 LF /SF
1 sample required
> 6 LF /SF
Minimum of 3 samples
Misc/Other
Any
Sufficient to determine ACM /Non -ACM
General in accordance with 3/5/7 protocol for
Surface Materials
Notes: LF — Linear Feet, SF — Square Feet
The asbestos containing material (ACM) survey will be performed by an Indiana Certified Asbestos
Building Inspector. At any time during the survey, the Inspector can elect to assume that a specific
material is asbestos containing, and thereby forego sampling requirements for that homogeneous area.
Samples, as appropriate, will be collected in general conformance with the procedures outlined in the
Asbestos Hazard Emergency Response Act of 1986 (AHERA).
Sample collection will involve extraction /separation of approximately 1 to 10 cubic centimeters of the
suspect material, inclusive of all layers present within the material. Only suspect material samples will be
submitted for laboratory analyses. Samples will be sealed in airtight containers, numbered and labeled,
and forwarded to an approved laboratory for analysis by the EPA recommended method of Polarized
Light Microscopy (PLM) coupled with dispersion staining.
Sampling and analysis of suspect materials is performed in an effort to try and confirm the presence of
asbestos, or eliminate suspect materials as ACMs. Elimination of a material as ACM for purposes of
maintenance, renovation or demolition occurs if: 1. the material is visibly non -ACM (fiberglass and
City of South Bend
June 3, 2013
Page 3 of 5
rubberized materials), 2. documentation indicates that the materials used in manufacture are non -ACM,
or 3. sampling and analysis are performed.
According to OSHA Construction Standards, negative analysis for a minimum of three (3) samples is
required to conclusively determine a material as being non -ACM. In addition, all of the samples must be
from the same homogeneous area (color, texture and estimated date of installation). Jones Petrie
Rafinski will attempt, through application of our sampling strategy, to make a determination of the
asbestos content of any identified homogeneous materials for which sampling is in fact performed (i.e.,
certain materials may be assumed to be asbestos - containing).
COST INFORMATION AND SCHEDULE
Jones Petrie Rafinski proposes to perform the Asbestos Surveys for the following fees:
Field Services and Reporting $1,200.00
Laboratory Fees $300.00
Total Fee $1,500.00
The Asbestos Containing Material Survey may be performed for an Estimated Fee of $1,500. Please note
that this fee includes the sampling and analysis of up to 25 "suspect' Asbestos - Containing Building
Materials. Analysis in excess of 25 "suspect' materials will be performed on a unit cost basis of $251sample.
We would anticipate completion of the Asbestos Containing Materials Survey within three weeks of
receiving written Authorization to Proceed, depending on building access and the need for any equipment
that may require mobilization to allow for sampling inaccessible areas of the building.
Within approximately one (1) week of acceptance of this proposal, Jones Petrie Rafinski can begin our
initial walkthrough activities. We would anticipate actual sampling activities to be completed during one
day. Laboratory analysis will be performed on a one (1) week turnaround from the time that the samples
have been received by the laboratory. Jones Petrie Rafinski will provide the City of South Bend with a
verbal summary of the results within two (2) days of receipt of all analytical data from the laboratory. A
Letter Report summarizing the methods employed for the collection and analysis of samples, as well as
estimated quantities and recommendations for additional actions, will be presented within one (1) week of
the date of verbal debriefing`
QUALIFICATIONS
Jones Petrie Rafinski assumes that immediate access will be provided upon proposal acceptance. We
have also assumed that sampling efforts will be destructive in nature. Please note that our proposal does
not include any costs for the rental of any scaffolding or hydraulic lift equipment to reach high ceilings or
areas that would not be considered as readily accessible by ladder.
Certain "conditions" may escape detection due to: 1. limitations in the scope of this assessment, 2.
inaccuracy and/or limited availability of documentation made available to Jones Petrie Rafinski at the time
of the survey, and 3. inaccessible areas. If this assessment includes a review of documents prepared by
others, it must be recognized that Jones Petrie Rafinski has no responsibility for the accuracy of such
information.
City of South Bend
June 3, 2013
Page 4 of 5
AUTHORIZATION
Please acknowledge you acceptance of this proposal by signature, where indicated below. Receipt of
acceptance will serve as authorization for Jones Petrie Rafinski to proceed. Jones Petrie Rafinski
appreciates the opportunity to be of service to you on this project. Should you have any questions or
require additional information, please contact me at (574) 232 -4388.
Sincerely,
Conley B. Phifer
Environmental Department Manager
Indiana Asbestos Inspector License N: 19A002353
I:\Proposals \City of South eencMamilton\2013 -00 -03 Hamilton Towing
Asbestos Survey.doc
City of South Bend
June 3, 2013
Page 5 of 5
PROJECT ACCEPTANCE
This proposal (ASBESTOS CONTAINING MATERIALS SURVEYS PRIOR TO DEMOLITION, CITY
OWNED COMMERCIAL PROPERTY, 901 -917 S. LAFAYETTE BLVD. — HAMILTON TOWING, SOUTH
BEND, INDIANA, PROPOSAL JPRE13 -058) is hereby accepted and authorization to proceed hereby
granted:
Accepted By:
Printed name and title:
Business name:
Billing address:
Billing /account manager:
Date:
Phone No.: Fax No.: E -mail:
I:tProposals\City of South Bend\HamiltoM2013 -06-03 Hamilton Towing Asbestos Survey.doc