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HomeMy WebLinkAboutWest Shop Men's Restroom - DA Dodd June 9, 2026 Mr. Ben Mikel D.A. DODD, LLC 14 E. Michigan Street Rolling Prairie, IN 46371 benmikel@dadodd.com RE: Quotation Award – West Shop Men’s Restroom – Men’s Multi Use Restroom Dear Mr. Mikel: At its June 9, 2026 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $9,981. Please forward the following documents in one submittal by June 23, 2026 to my attention for Board of Public Works approval at hhorvath@southbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 9th Day of June, 2026, by and between D.A. DODD, LLC, (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: West Shop Men’s Restroom – Men’s Multi Use Restroom COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $9,981 FUNDING: 202-06-603-502-436001 & 641-06-602-50-436001 The unit prices for this improvement were those prices as received and accepted by the Board on the 9th Day of June, 2026. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS D.A. DODD, LLC President Member Printed Name Member Member Signature Member Attest: Clerk June 9, 2026 Hillary, On May 20,2026 I reached out to Herman & Goetz Inc. and BW Cook Heating and Plumbing for additional quotes. As of the day of this submission no response form either Contractor. I would recommend award of the bid to the lowest/ responsible bidder D.A. Dodd Inc., in the amount of $9,981.00. Please email me with any questions Coby Deal Manager of Traffic & Lighting cdeal@southbendin.gov Apr 17, 2026 Quote # 1532 Version 3 Contact Coby Deal 5742456001 BUREAU OF TRAFFIC & LIGHTING 731 S LAFAYETTE BLVD SOUTH BEND, IN 46601 Created By Ben Mikel benmikel@dadodd.com  West Shop Men's Restroom - Men's Multi Use Restroom Provide and install new solid plastic partition in Gray 239 (color can be changed, options will be in a separate attachment) Includes toilet partition wall with door and urinal divided with same layout as existing.  Provide and install new wall hung toilet, urinal and sink. Includes new faucets and flush valves. Removed partitions and fixtures to be disposed in customers on-site dumpster. Existing handrails, dispensers, mirrors etc. to remain.  Provide and install 5) new hands free, battery-operated flush valves on existing urinals in Men's multiuse restroom. Labor-       $4,835.00 Material-   $5,146.00 Sub Total Tax Quote Total $9,981.00 $0.00 $9,981.00 Quote Expires May 17, 2026 Terms & Conditions: Standard payment terms are net thirty 30) days from date of invoice unless other payment terms have been established. Accounts over thirty 30) days are subject to 1.5% monthly finance charge 18% APR. Accounts over sixty 60) days are subject to mechanics lien. DA Dodd, LLC agrees to provide labor and materials in the most timely manner allowable and is not responsible for acts of nature, supplier delays or acts of God which are beyond the control of DA Dodd, LLC. All work to be performed during normal business hours MF 7am to 4pm unless otherwise noted or agreed upon. DA Dodd retains the right to partial invoice for materials and labor incurred if delays are at designation of customer.  Partial invoices are subject to payment terms noted. Any material or equipment pricing increases, tariff charges or increases or any other increase in material or equipment costs applied from vendors or supplies after quote has been approved will be added to the final invoice at the amount of the additional cost incurred by DA Dodd, LLC plus 10% Prepayment in full or partial may be required due to credit status, our vendor requirements or quoted dollar amounts exceeding $5,000.00. June 9, 2026 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 6-2-26 Name: Coby Deal Department of Public Works – Engineering Division BPW Date: Phone Extension: 574-245-6001 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name D.A. Dodd Inc. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Project Number Funding Source Account No. Split 202-06-603-502-436001/ 641-06-602-509-436001 Amount $ 9981.00 Terms of Contract See attached Special Contract Provisions Purpose/Description Installing new fixtures and auto flush valves that were none usable For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: