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HomeMy WebLinkAboutAmendment No 3 to PSA - Portage & Elwood Neighborhood Proj No 124-065 - Abonmarche May 26, 2026 Mr. Darryl Knip Abonmarche Consultants 315 W. Jefferson Blve. South Bend, IN 46601 dknip@abonmarche.com RE: Amendment No. 3 to Professional Services Agreement Dear Mr. Knip: At its May 26, 2026 meeting, the Board of Public Works approved the above referenced amendment for the Portage and Elwood Neighborhood Infrastructure in the amount of $17,500. Enclosed please find a copy of the amendment for your records. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K, consisting of 2 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated April 22, 2025. AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. __3___ 1. Background Data: a. Effective Date of Owner-Engineer Agreement: April 22, 2025 b. Owner: City of South Bend c. Engineer: Abonmarche Consultants d. Project: 1302 Elwood Ave Site Demolition 2. Description of Modifications: a. Engineer shall perform or furnish the following Additional Services: 1) Prepare a Boundary Survey to include the following parcels: a) 1100 Wilber Street b) 1408 Elwood Avenue c) 1302 Elwood Avenue d) 1335 Portage Avenue 2) Prepare 2 Lot Minor Subdivision Plat (see Attached) d. For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional or modified compensation: a. Topographic Survey $12,800 b. Environmental Remediation Plan $28,370 c. Utility Location and Coordination $11,800 d. Preliminary Design $29,500 e. Final Design $14,300 f. Bidding and Negotiating Phase $5,000 g. Construction Phase $5,000 h. Boundary Survey $10,500 i. 2 Lot Minor Subdivision $7,000 e. The schedule for rendering services is modified as follows: o Boundary Survey: July 1, 2026 o Minor Subdivision (File): July 8, 2026 o Minor Subdivision (Hearing): August 17, 2026 5.Agreement Summary (Reference only)a.Original Agreement amount:b.Net change for prior amendments:c.This amendment amount:d.Adjusted Agreement amount: $ 77,500 $ 29,270 $ 17,500 $ 124.270 The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is --------- OWNER: City of South Bend ENGINEER: Abonmarche Consultants By: Title: Date Signed: Title: Date Signed: Page2 (Exhibit K-(Amendment to Owner-Engineer Agreement) -Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright© 2008 National Society of Professional Engineers for EJCDC. All rights reserved. May 26, 2026 May 26, 2026 Staffhour Justifcation Boundary Survey Abonmarche Consultants, Inc.CLIENT:City of South Bend 315 W. Jefferson Blvd.PROJECT:Portage and Elwood South Bend, IN 46601 Amendment No. 3: Minor Subdivision Replat May 18, 2026 DESCRIPTION Project Manager Project Surveyor Crew Chief Survey Tech CAD Tech Admin Total Hours Total Cost Field Work and Data Collection 1 1 8 8 18 Process Field Work 8 8 Boundary Determination 1 22 10 33 Monumentation 1 2 2 2 7 Boundary Survey Drawing 1 6 8 2 17 Project Coordination and Management 1 2 1 1 1 1 7 Total Hours 3 32 11 11 29 3 89 Cost per Hour $220.00 $130.00 $115.00 $85.00 $110.00 $70.00 Total Cost by Classification $660.00 $4,160.00 $1,265.00 $935.00 $3,190.00 $210.00 Boundary Survey Total $10,420.00 Budget $10,500.00 STAFFHOURS BY CLASSIFICATION Staffhour Justifcation Minor Subdivision Abonmarche Consultants, Inc.CLIENT:City of South Bend 315 W. Jefferson Blvd.PROJECT:Portage and Elwood South Bend, IN 46601 Amendment No. 3: Minor Subdivision Replat May 18, 2026 DESCRIPTION Project Manager Project Surveyor Crew Chief Survey Tech CAD Tech Planner Admin Total Hours Total Cost Field Work and Data Collection 1 4 4 9 Process Field Work 6 6 Minor Subdivision Plat 2 8 14 24 Set Property Irons 1 4 4 Filing and Hearing 6 2 8 Project Coordination and Management 1 1 1 1 4 Total Hours 3 11 8 8 20 7 3 60 Cost per Hour $220.00 $130.00 $115.00 $85.00 $110.00 $120.00 $70.00 Total Cost by Classification $660.00 $1,430.00 $920.00 $680.00 $2,200.00 $840.00 $210.00 Minor Subdivision Total $6,940.00 Budget $7,000.00 STAFFHOURS BY CLASSIFICATION BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 05/18/2026 Name: Jenny Guard Department of Public Works – Engineering Division BPW Date: 05/26/2026 Phone Extension: 9805 Required Prior to Submittal to Board BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Abonmarche Consultants New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Portage and Elwood Neighborhood Infrastructure Project Number 124-065 Funding Source Account No. PO # Amount $17,500 Terms of Contract Hourly not to exceed Special Contract Provisions Purpose/Description Amendment for survey and subdivision for land swap. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: