HomeMy WebLinkAboutChange Order No 1 - Byers Softball Complex Proj No 123-072 - R Yoder Construction
May 26, 2026
Mr. Jason Yoder
R. Yoder Construction, Inc.
27453 CR 150
Nappanee, IN 46550
shelly@ryoderconstruction.com
RE: Change Order No. 1 – Byer’s Softball Complex 2024 Renovation – Project No.
123-072
Dear Mr. Yoder:
At its May 26, 2026 meeting, the Board of Public Works approved the above
referenced Change Order be increased by $71,712.64, bringing the revised contract
amount to $2,643,763.64.
Enclosed is a copy of the Change Order for your records.
Sincerely,
/s/ Hillary Horvath
Hillary Horvath, Clerk
1
$2,572,051.00
$0.00
$2,572,051.00
X
$
$2,643,763.64
2.79 %
2.79 %
0 days
RECOMMENDED FOR
APPROVAL
Extension of date/time by previous change orders
Date/time extension by this change order 0 days
New completion date/time 9/30/2025
CONTRACTOR
The new contract sum including this change order
This Change Order represents a total change of
Total change for entire project
Original contracted completion date/time 9/30/2025
The contract sum prior to this change order
By this Change Order, the project amount is Increased
71,712.64Decreased
The original contract sum
Net change by previously authorized change orders
123-072
Byer's Softball Complex Renovation
2/25/2025
See Change Order 1 Breakdown
CITY OF SOUTH BEND, INDIANA
DEPARTMENT OF PUBLIC WORKSPROJECT CHANGE ORDER
DATE:5/15/2026
PROJECT NO:
PROJECT NAME:
CONTRACT DATE:
CHANGE ORDER NO:
SUBJECT OF CHANGE ORDER:
Member
Member
Approved Date:
President
Member
Member
Printed Name and Title
R. Yoder
Company Name
27453 CR 150
Address
BOARD OF PUBLIC WORKS
Nappanee, IN 46550
City, State, Zip
Contractor Signature CONSTRUCTION MANAGER
CITY OF SOUTH BENDBrad Yoder, VP
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING
TO: Hillary Horvath, Clerk Board of Public Works
FROM: Patrick Sherman: Director of Project Management
SUBJECT: Byers Softball Complex Renovation: Change Order #1
DATE: May 26th, 2026
Greetings, The documents herein detail the costs associated with Change Order #1 for the Byers Softball Complex Renovation project. See the attached breakdown. This includes a variety of costs associated with the project including some owner additions, some necessary design changes, and a variety of cost savings measures that were undertaken. Many of the additions were due to
unforeseen conditions. The largest addition by the owner was the repaving of the parking lot as it was found to be in poor condition and the cost is within the total project budget.
This change order is within the contingency available for the project. Thank you and please let me know if you have any questions.
Patrick Sherman
City of South Bend Project No. 123-072 5/15/2026
Byer's Softball Complex Renovation
Line Item Qty Unit Price Total
Additional Trench Drain Replacements 1 LS $4,500.00 $4,500.00
Mill and Repave Parking Lot and Dogwood Drive 1 LS $141,007.25 $141,007.25
Reroute Underground Pipes at Shade Structures 2 EA $1,500.00 $3,000.00
Additional Fencing Required between Gates and Field Fence (5') 2 EA $799.25 $1,598.50
Erosion Control for Mayflower Ditch Area 1 LS $1,512.45 $1,512.45
Crack Sealing and Repair -8500 SY $4.90 ($41,650.00)
Sheet Sign, On Deck Batter -8 EA $362.00 ($2,896.00)
Bullpens (Batting Cages) -3 EA $26,250.00 ($65,537.50)
Gravel Base for Batting Cages -4 EA $8,750.00 ($35,000.00)
Revisions to Splashpad Sanitary 1 LS ($5,135.00) ($5,135.00)
Overrun on Meterpit 1 LS $43,620.00 $43,620.00
Change Splashpad Piping to 3" 1 LS $5,390.00 $5,390.00
Change Splashpad Piping to 4" 1 LS $3,395.00 $3,395.00
Current Underrruns 1 LS ($5,699.06) ($5,699.06)
Current Overruns 1 LS $182.00 $182.00
Replacement Bollard 1 EA $1,500.00 $1,500.00
Additional Sod Around Splashpad and Eastern edge of Parking Lot 230 SY $11.50 $2,645.00
Concrete Drive for Northern Entrence 1 LS $23,100.00 $23,100.00
Credit for Pavement and Concrete tests -1 LS $3,820.00 ($3,820.00)
CO Total =$71,712.64
Contingency Tracking
Full Stair Replacement. Quote $14,890.26 $ 14,890.26
Increase CT depth to 30" from 25" $ 1,180.23
Overrun on Electriconic Displays $ 7,664.00
Overrun on Facility Sign $ 3,819.70
Overrun on Strong Box $ 4,883.00
Credit for Light Bulb $ (134.85)
Overrun on Backflow Assembly $ 11,615.00
Concession Building Electrical Overrruns $ 5,658.60
Two Additional Bike Racks $ 410.00
Total $ 49,985.94
Budget $ 50,000.00
Remaining $ 14.06
Line 46 Bullpens
One Batting Cage Material only $ 22,250.00
Restocking Fee $ 11,812.50
Restoration Fee $ 5,400.00
$ 39,462.50
Not Completed.
Change Order #1
Notes
Owner Add
Owner Add
Unforeseen
Owner Add
Owner Add
Unforeseen. Damaged by Public.
Opted Out.
Consultant Error
Unforeseen
Opted for Milling and repaving
Opted Out.
Opted Out. Includes restocking fee and restoration fee
Unforeseen.
Unforeseen.
Unforeseen.
Unforeseen.
Unforeseen.
Unforeseen.
BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM
Date: 05/21/2026
Name: Patrick Sherman Department of Public Works – Engineering Division
BPW Date: 05/26/2026 Phone Extension:
Required Prior to Submittal to Board
BPW Attorney X Attorney Name Michael Schmidt
Dept. Attorney Attorney Name Michael Schmidt
Purchasing Mickey Lovey
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. 1 Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name R. Yoder Construction
New Vendor Yes If Yes, Approved by Purchasing No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No Project Name Byer’s Softball Complex 2024 Renovation
Project Number 123-072
Funding Source 201-11-201-201-444000--PROJ00000498
Account No. PO #36756
Amount $71,712.64
Terms of Contract Public bid
Special Contract Provisions
Purpose/Description Change Order #1 for the Byers Softball Complex Renovation.
For Change Orders Only
Amount of Increase Decrease
$ 71,712.64
($ )
Previous Amount $ 2,572,051.00
Current Percent of Change:
Increase Decrease
2.79%
( %)
New Amount $ 2,643,763.64
Total Percent of Change:
Increase Decrease
2.79%
( %)
Time Extension Amount: 0 Days
New Completion Date: 09/30/2025