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Home My WebLink AboutAward Bid - 2026 Contractor Paving Round 2 Proj No 126-026 - Milestone ContractorsBOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 26th Day of May 2026, by and between Milestone Contractors, L.P., (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 126-026 DESCRIPTION: 2026 CONTRACTOR PAVING ROUND 2 COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $1,118,000 FUNDING: PR-00047128 The unit prices for this improvement were those prices as received and accepted by the Board on the 26th Day of May 2026. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS MILESTONE CONTRACTORS, L.P. President Member Printed Name Member Member Signature Member Attest: Clerk May 26, 2026 Mr. Dustin P. Hilary Milestone Contractors, L.P. 24358 State Road 23 South Bend, IN 46614 epillipow@milestonelp.com; akruger@milestonelp.com RE: Award Bid – 2026 Contractor Paving Round 2 – Project No. 126-026 Dear Mr. Hilary: At its May 26, 2026 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $1,118,000. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by June 9, 2026 to my attention for Board of Public Works approval at hhorvath@southbendin.gov: 1) One (1) signed Public Works Contracts (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk May 26, 2026 Mr. Ruben Alvarado Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 dsnodderly@rieth-riley.com RE: Bid Award – 2026 Contractor Paving Round 2 – Project No. 126-026 Dear Mr. Alvarado: At its May 26, 2026, meeting, the Board of Public Works awarded the above referenced bid to Milestone Contractors, L.P. in the amount of $1,118,000. Thank you for bidding, and we hope you bid with us in the future. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk May 26, 2026 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Hillary Horvath, Clerk Board of Public Works FROM: Dan Jones, Senior Engineer SUBJECT: Award Project No. 126-026 DATE: 2026 Contractor Paving Round 2 5/14/2026 On May 12 , 2026, the Board of Public Works opened and read two (2) bids for the above referenced project. There was only a base bid. The bid results are as follows: It is requested the Board of Public Works award the Base Bid to the lowest responsive and responsible bidder, Milestone Contractors, L.P. in the amount of $1,118,000.00. Sufficient funds have been appropriated from River East TIF, River West TIF, and VPA funding sources. Thank you for your consideration of this request. Encl. Bid Tabulation BID TABULATION2026 Contractor Paving Round 2Project No: 126-026 For Bids Due: May 12, 2026 BASE BID Item No.Description Quantity Unit Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 Mobilization and Demobilization 1 LS $60,000.00 60,000.00$ 46,300.00$ 46,300.00$ 48,068.00$ 48,068.00$ 2 Maintenance of Traffic 1 LS $60,000.00 60,000.00$ 61,552.50$ 61,552.50$ 49,000.00$ 49,000.00$ 3 Milling, HMA, 4 IN 24205 SY $5.50 133,127.50$ 5.10$ 123,445.50$ 5.00$ 121,025.00$ 4 Milling, HMA, 2 IN 6210 SY $4.50 27,945.00$ 4.30$ 26,703.00$ 4.30$ 26,703.00$ 5 Milling, Concrete, 1.5"80 SY $20.00 1,600.00$ 25.00$ 2,000.00$ 15.00$ 1,200.00$ 6 HMA, Surface, Type B 2700 TON $100.00 270,000.00$ 101.00$ 272,700.00$ 110.00$ 297,000.00$ 7 HMA, Intermediate, Type B 3400 TON $85.00 289,000.00$ 86.00$ 292,400.00$ 87.00$ 295,800.00$ 8 HMA for Patching, Full Depth, Type B (Undistributed)150 TON $170.00 25,500.00$ 180.00$ 27,000.00$ 200.00$ 30,000.00$ 9 Compacted Aggregate, No. 53 (Undistributed)100 TON $55.00 5,500.00$ 60.00$ 6,000.00$ 90.00$ 9,000.00$ 10 Tack Coat 30 TON $500.00 15,000.00$ 1.00$ 30.00$ 1.00$ 30.00$ 11 Joint Adhessive 12000 LFT $0.75 9,000.00$ 0.10$ 1,200.00$ 0.65$ 7,800.00$ 12 Removals, Concrete 750 SY $40.00 30,000.00$ 44.00$ 33,000.00$ 50.00$ 37,500.00$ 13 Curb Ramp, Concrete 450 SY $240.00 108,000.00$ 235.00$ 105,750.00$ 280.00$ 126,000.00$ 14 Sidewalk, Concrete, 4 IN 350 SY $100.00 35,000.00$ 124.00$ 43,400.00$ 78.00$ 27,300.00$ 15 Concrete Curb, Remove and Replace 50 LFT $90.00 4,500.00$ 86.00$ 4,300.00$ 100.00$ 5,000.00$ 16 Adjust Casting to Grade 1 EA $1800.00 1,800.00$ 2,600.00$ 2,600.00$ 1,340.00$ 1,340.00$ 17 Adjust Inlet to Grade 3 EA $7500.00 22,500.00$ 2,000.00$ 6,000.00$ 1,340.00$ 4,020.00$ 18 Adjust Valve to Grade 1 EA $400.00 400.00$ 210.00$ 210.00$ 400.00$ 400.00$ 19 Replace, Furnish ADA Casting and Adjust to Grade 11 EA $2000.00 22,000.00$ 3,200.00$ 35,200.00$ 1,150.00$ 12,650.00$ 20 Convert Valve Structure 2 EA $3000.00 6,000.00$ 3,400.00$ 6,800.00$ 2,900.00$ 5,800.00$ 21 Line, Thermoplastic, Solid, Yellow, 4 IN, Grooved 1275 LFT $4.00 5,100.00$ 1.80$ 2,295.00$ 1.80$ 2,295.00$ 22 Line, Thermoplastic, Solid, White, 4 IN, Parking Line 1700 LFT $2.00 3,400.00$ 0.90$ 1,530.00$ 0.90$ 1,530.00$ 23 Transverse Marking, Thermoplastic, White, Crosswalk, 6 IN 1400 LFT $8.00 11,200.00$ 1.35$ 1,890.00$ 1.35$ 1,890.00$ 24 Transverse Marking, Thermoplastic, White, Stop Line, 24 IN 230 LFT $15.00 3,450.00$ 11.95$ 2,748.50$ 11.95$ 2,748.50$ 25 Transverse Marking, Thermoplastic, Crosshatch Line, White, 4 115 LFT $2.00 230.00$ 0.90$ 103.50$ 0.90$ 103.50$ 26 ADA Parking Symbol 2 EA $1000.00 2,000.00$ 55.00$ 110.00$ 55.00$ 110.00$ 27 Detector Housing, Remove 1 LFT $1000.00 1,000.00$ 358.00$ 358.00$ 358.00$ 358.00$ 28 Signal Detector Housing 1 LFT $2,500.00 2,500.00$ 2,056.00$ 2,056.00$ 2,056.00$ 2,056.00$ 29 Signal Cable, Roadway Loop, Copper, 1C/14 GA 300 EA $2.00 600.00$ 1.16$ 348.00$ 1.16$ 348.00$ 30 Saw Cut for Roadway Loop Detector and Sealant 95 EA $20.00 1,900.00$ 16.00$ 1,520.00$ 16.00$ 1,520.00$ 31 Remove and Reset Sign with Post 1 EA $500.00 500.00$ 450.00$ 450.00$ 195.00$ 195.00$ 32 Tree Removal, 24 IN to 30 IN 1 EA $4000.00 4,000.00$ 2,700.00$ 2,700.00$ 1,400.00$ 1,400.00$ 33 Tree Removal, 42 IN to 48 IN 1 EA $6000.00 6,000.00$ 5,300.00$ 5,300.00$ 4,000.00$ 4,000.00$ 34 -$ -$ -$ BASE BID TOTAL 1,168,752.50$ 1,118,000.00$ 1,124,190.00$ I hereby certify that the above truly and accurately represents bids received for this project on May 12, 2026 Daniel Jones, Senior Project Engineer Rieth Riley Construction Co., Inc. Addendum #2 N/A Addendum #1 Y N/A Y Y Milestone Contractors, L.P. Non-Collusion Affadavit Y Enginner Estimate Page 1 of 1 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 5/13/2026 Name Dan Jones Department DPW BPW Date 5/26/2026 Phone Extension 9245 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 2026 Contractor Paving Round 2 Project Number 126-026 Funding Source PR-47128, PROJ737 Account No. 429-442001, 324-442001, 201-445003Amount $1,118,000.00 Terms of Contract Purpose/Description Award bid for the 2026 Contractor Paving Round 2 project. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: Michael Szymanski Milestone Contractors, L.P.