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HomeMy WebLinkAbout05122026 BPW Meeting Minutes - FinalAGENDA REVIEW SESSION May 7, 2026 105 The Agenda Review Session of the Board of Public Works was convened at 10:31 a.m. on May 7, 2026, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Murray Miller (not present), Breana Micou, Abigail Magas and Board Attorney Michael Schmidt present. The Board of Public Works Clerk, Hillary R. Horvath, presented the Board with a proposed agenda of items presented by the public and by City Staff. AGENDA REVIEW SESSION ACTION ITEMS APPROVAL OF REQUEST TO REJECT BIDS/QUOTATIONS – THE POINT AT RIVERWALK FRAMING AND DECKING – PROJECT NO. 124-069F (River East TIF) In a memorandum to the Board, Gemma Stanton requested permission to reject all bids for the above referenced project due to the quote coming in higher than the State’s Threshold. Therefore, upon a motion made by VP Molnar, seconded by Ms. Magas and carried by roll call, the above request was approved. REQUEST TO ADVERTISE – THE POINTE AT RIVERWALK FRAMING AND DECKING – PROJECT NO. – 124-069G In a memorandum to the Board, Gemma Stanton, Engineering Department, requested permission to approve and affirm the request to advertise The Pointe at Riverwalk Framing and Decking. Upon a motion made by VP Molnar, seconded by Ms. Magas and carried by roll call, the above request to advertise was approved. Board members discussed the following item(s) from the agenda. AWARD BIDS AND APPROVE CONTRACTS Zach Hurst, Engineer, provided an update on item 6.1. the River Glen Office Building Demolition Bid Award, noting that KLF Enterprises submitted the lowest bid but had incomplete paperwork, while Indiana Earth submitted a complete and responsive bid, with a final award decision pending additional documentation from KLF Enterprises. Attorney Schmidt stated that, pursuant to the RBO (Responsible Bidders Ordinance), staff is permitted to contact bidders to determine whether they can submit the missing documents in order to be considered for the award. CHANGE ORDERS Member Abigail Magas inquired about the change order item 8. B. Dylan Dr. Lighting Improvements and asked for additional information regarding the increase. Engineer Caitlin Wyant stated that additional work was required due to rodent damage to wiring, necessitating wire replacement and installation of metal shrouds by Michiana Contracting AWARD QUOTATIONS AND APPROVE CONTRACTS VP Molnar asked if item 7.B. the West Washington Mid-Block Crossing was all set. Engineer Lidya Abreha noted that the initial request was for $80,000, it was determined that $40,000 would be sufficient from the Redevelopment Commission. PRIVILEGE OF THE FLOOR The Board was introduced to Rolf Seh, a new Project Engineer who started this week. Rolf shared that he recently graduated from the University of Notre Dame with a master’s degree in civil and environmental engineering and expressed his excitement about joining the team. The board welcomed him. ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:38 a.m. REGULAR MEETING May 12, 2026 106 BOARD OF PUBLIC WORKS _________________________________ Elizabeth A. Maradik, President _________________________________ Joseph R. Molnar, Vice President _________________________________ Murray L. Miller, Member _________________________________ Breana N. Micou, Member _________________________________ Abigail E. Magas, Member REGULAR MEETING May 12, 2026 The Regular Meeting of the Board of Public Works was convened at 9:33 a.m. on Tuesday, May 12, 2026, by Board President Elizabeth A. Maradik in the 4th Floor Public Meeting Room, Council Chambers of the City Hall Building, 215 S. Martin Luther King Jr. Blvd., Suite 400., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Board Clerk Hillary R. Horvath confirmed the presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Murray Miller, Breana Micou, Abigail Magas and Board Attorney Michael Schmidt, with a roll call. President Maradik reminded virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the minutes for the Agenda Review Session and Regular Meetings of the Board held on April 23, 2026, and April 28, 2026, were approved. PUBLIC HEARING – NEW MESSAGE ESTABLISHMENT President Maradik advised that this was the date set for the Board’s Public Hearing concerning a license application for Massage by Katie. It was noted favorable recommendations from city staff. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the license was approved. OPENING OF BIDS – 2026 CONTRACTOR PAVING ROUND 2 – PROJECT NO. 126-026 (PR-00047128) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 dsnodderly@rieth-riley.com Bid was signed by Mr. Ruben Alvarado Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. May 26,2026 REGULAR MEETING May 12, 2026 107 One (1) of One (1) Addendum Acknowledgements received. BID: Base Bid $1,124,190 MILESTONE CONTRACTORS L.P. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com, epillipow@milestonelp.com Bid was signed by Mr. Dustin Hilary Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendum Acknowledgements received. BID: Base Bid $1,118,000 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS – 2024 LEAD SERVICE LINE REPLACEMENTS NW ZONE REBID – PROJECT NO. 123-069CR (STATE REVOLVING FUND) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: SELGE CONSTRUCTION CO., INC. 2833 South 11th Street Niles, MI 49120 bkuhns@selgeconstruction.com Bid was submitted by Mr. Robert P. Kuhns Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendum Acknowledgements received. BID: Base Bid $4,522,635 Alternate A $636,182 Alternate B $787,493.50 Alternate C $334,025.50 Alternate D $392,726 Bid Total $6,673,062 KLS UNDERGROUND INC. 67297 131 Business Constantine, MI 49042 robfisher@klsunderground.com Bid was submitted by Mr. Robert Fisher Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Zero (0) of One (1) Addendum Acknowledgements received. BID: Base Bid $1,946,337.05 Alternate A $280,306.60 REGULAR MEETING May 12, 2026 108 Alternate B $326,188.35 Alternate C $142,257.30 Alternate D $165,965.40 Bid Total $2,871,054.70 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Engineering for review and recommendation. AWARD BID AND APPROVE CONTRACT – RIVER GLEN OFFICE BUILDING DEMOLITION – PROJECT NO. 126-030 (River West DA TIF) Zach Hurst, Engineer, advised the Board that on April 28, 2026, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Hurst recommended that the Board award the contract to the lowest responsive and responsible bidder, KLF Enterprises, in the amount of $442,000. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – VETERAN’S MEMORIAL PARK TWYCKENHAM SIDEWALK – PROJECT NO. 125-077 (PR-00047518) Caitlin Wyant, Engineer, advised the Board that on April 28, 2026, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Wyant recommended that the Board award the contract to the lowest responsive and responsible quoter, Selge Construction Co., Inc., in the amount of $175,215.25. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – WEST WASHINGTON MID- BLOCK CROSSING – PROJECT NO. 124-070 (PR-00047518) Lidya Abreha, Engineering, advised the Board that on April 28, 2026, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Abreha recommended that the Board award the contract to the lowest responsive and responsible quoter, Premium Concrete Services, in the amount of $112,198. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – WATER TREATMENT CHEMICALS – WASTEWATER 2026-2027 (Sewage Works, Wastewater Operations) Jacob Klosinski, Engineering, advised the Board that on April 28, 2026, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Kosinski recommended that the Board award the contract to the lowest responsive and responsible quoter, Evoqua Water Technologies, in the amount of $3.30 per gallon, Calcium Nitrate for a One (1) Year Contract. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – WATER TREATMENT CHEMICALS – WASTEWATER 2026-2027 (Sewage Works, Wastewater Operations) Jacob Klosinski, Engineering, advised the Board that on April 28, 2026, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Kosinski recommended that the Board award the contract to the lowest responsive and responsible quoter, Alexander Chemical Corporation, in the amount of $1,249 per ton, Chlorine, 1 Ton Cylinders for a One (1) Year Contract. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. REGULAR MEETING May 12, 2026 109 AWARD QUOTATION AND APPROVE CONTRACT – WATER TREATMENT CHEMICALS – WASTEWATER 2026-2027 (Sewage Works, Wastewater Operations) Jacob Klosinski, Engineering, advised the Board that on April 28, 2026, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Kosinski recommended that the Board award the contract to the lowest responsive and responsible quoter, Polydyne Inc., in the amount of $1.80 per Pound, Dry Polymer Flocculent for a One (1) Year Contract. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – WATER TREATMENT CHEMICALS – WASTEWATER 2026-2027 (Sewage Works, Wastewater Operations) Jacob Klosinski, Engineering, advised the Board that on April 28, 2026, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Kosinski recommended that the Board award the contract to the lowest responsive and responsible quoter, Kemira Water Solutions Inc., in the amount of $2.25 Per Gallon, Ferric Chloride for a One (1) Year Contract. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – WATER TREATMENT CHEMICALS – WASTEWATER 2026-2027 (Sewage Works, Wastewater Operations) Jacob Klosinski, Engineering, advised the Board that on April 28, 2026, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Kosinski recommended that the Board award the contract to the lowest responsive and responsible quoter, Univar Solutions USA LLC, in the amount of $2.22 per Gallon, Sodium Hypoclorite. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – WATER TREATMENT CHEMICALS – WASTEWATER 2026-2027 (Sewage Works, Wastewater Operations) Jacob Klosinski, Engineering, advised the Board that on April 28, 2026, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Kosinski recommended that the Board award the contract to the lowest responsive and responsible quoter, Alexander Chemical Corporation, in the amount of $1,244 per Ton, Sulfur Dioxide, 1 Ton Cylinders for a One (1) Year Contract. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – ST. JOSEPH RIVERBANK TREE FUND PLANTING – PROJECT NO. 125-062 (PR-00047842) Caitlin Wyant, Engineering, advised the Board that on May 1, 2026, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Wyant recommended that the Board award the contract to the lowest responsive and responsible quoter, Davey Resource Group, in the amount of $11,700. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. APPROVE CHANGE ORDER NO. – 1 – KENNEDY PARK RENOVATION - PROJECT NO. 123-008 (PR-0047164) President Maradik advised that Patrick Sherman, Engineering, has submitted change order number 1 on behalf of Garmong Construction Services, indicating the contract amount be increased by $34,267.95 for a new contract sum, including this change order, in the amount of $15,836,926.95 and a completion date of July 3, 2027. Upon a motion made by VP Molnar, seconded by Ms. Magas and carried by roll call, with Mr. Miller voting nay, the change order was approved. REGULAR MEETING May 12, 2026 110 APPROVE CHANGE ORDER NO. 1 – DYLAN DR. LIGHTING IMPROVEMENTS – PROJECT NO. 119-047 (PO-0041225) President Maradik advised that Caitlin Wyant, Engineering, has submitted change order number 1 on behalf of Michiana Contracting, indicating the contract amount be increased by $15,792.92 for a new contract sum, including this change order, in the amount of $355,434.92. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT – BASNEY AUTO WATER MAIN EXTENSION LASALLE TRAIL – PROJECT NO. DP25-006 President Maradik advised that, Gemma Stanton, has submitted the project completion affidavit on behalf of Basney Enterprises, for the above referenced project, indicating a final cost of $105,000. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT – CITY-COUNCIL CHAMBERS DIMMING – PROJECT NO. 126-014 – (PR-00046691) President Maradik advised that, Zak Tebell, has submitted the project completion affidavit on behalf of Pemberton Davis, for the above referenced project, indicating a final cost of $2,650. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET – HEARTWOOD COMMONS TIF PROJECT – PROJECT NO. 126-031 (PR-00047578) In a memorandum to the Board, Caitlin Wyant, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request to advertise was approved, and the title sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – TITLE SHEET – WESTERN AVENUE TRANSFORMATION DISTRICT – PROJECT NO. 125-047 (HUD LOAN / RIVER WEST TIF) In a memorandum to the Board, Charlie Brach, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET – 2026 CURB AND SIDEWALK – PROJECT NO. 126-005 (PR-00047845) In a memorandum to the Board, Caitlin Wyant, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request to advertise was approved, and the title sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – SPEC A SIX (6) MORE OR LESS 2026 OR NEWER ½ TON FOUR WHEEL DRIVE PICK UP TRUCKS (PR- 00047863) In a memorandum to the Board, Michael Bartley, Central Service, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – SPEC B FIVE (5) MORE OR LESS 2026 OR NEWER FRONT WHEEL DRIVE SUV PR-00047865) In a memorandum to the Board, Michael Bartley, Central Service, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. REGULAR MEETING May 12, 2026 111 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – SPEC C SIX (6) MORE OR LESS 2026 OR NEWER ¾ TON FOUR WHEEL DRIVE PICK UP TRUCKS (PR- 00047866) In a memorandum to the Board, Michael Bartley, Central Service, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following agreements/contracts/proposals/addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second Professional Services Agreement DLZ Indiana, LLC Full Services for Permanent Backup Generator Additions for the Cleveland North Wellfield, Carriage Hills Wellfield, and Winterberry Booster Station. $159,000/ (PR- 00047810) Molnar/Miller Amendment No. 3 to Professional Service Agreement American Structurepoint , Inc Next Stage of Design Development for the Leighton Building 1st Floor Slab Infill, 1st and 2nd Floor Main St Entry Garage Connection, Project No. 125-055E $49,050/ (River West Development ) Molnar/Miller Dedicated Improvemen ts Agreement The Monreaux, LLC Dedicated Improvements in the Monroe and Michigan St ROW Associated with Construction of the Monreaux Building, Project No. DP24-005 NA Molnar/Miller Amendment No. 2 to Professional Services Agreement DLZ Indiana, LLC Construction Administration Services for the Kennedy Park Renovation, Project No. 123-008 $284,500 (PO- 0020654) Molnar/Miller APPROVAL OF LICENSE AND PERMIT APPLICATIONS The following license and permit applications were presented for approval: Applicant Description Date/Time Location Motion Carried Linden Ave Farmers Market Street Closure for Special Event 5/9, 6/13, 7/11, 8/8, 9/12, 2026- 6:00am – 2:00pm Linden Ave between College St & Birdsell St Molnar/Miller Steps For Safe Paws Street Closure for Special Event 6/6/2026 – 9:00am- 11:30am Howard Park along East Bank Trail Molnar/Miller (Subject to revision of route) Corpus Christi Procession-St Street Closure for Special Event June 7, 2026/ 2500 Blk Huron to Philippa, South to Ford St, East to Molnar/Miller REGULAR MEETING May 12, 2026 112 Adalbert St Casimir 2:24pm to 4:30pm Arnold St South to Dunham ends AT Webster and Dunham St. The Monreaux, LLC Long Term Occupancy Permit April 1, 2026, through February 1, 2027 Construction Activities Including Underground Utilities, Overhead Crane Work and New Construction on the Apartment Building Molnar/Miller APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT – CAVA MEDITERRANEAN GRILL President Maradik stated an application for an encroachment and revocable permit has been received from Cava Mediterranean Grill for the purpose of allowing an awning canopy over the door to be placed in the right-of-way at 1251 N. Eddy St., Suite 109. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the encroachment and revocable permit was approved. APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE President Maradik stated that the Board is in receipt of the following consents to annexation and waivers of rights to remonstrate. The consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Schrock Homes, 2523 Messick Dr. 1. 18416 Donegal Dr – Water/Sewer (Key No.71-07-18-200-132.000- 003) B. Daniel Florin, 52674 Shellbark Ave. 1. 51232 Fenwick Ct.– Water/Sewer (Key No. 7104-18-200-128.000-003) Upon a motion by VP Molnar, seconded by Mr. Miller and carried by roll call, the consents to annexation and waivers of rights to remonstrate were approved as submitted. APPROVE RENEWAL OF INDUSTRIAL WASTEWATER DISCHARGE PERMIT(S) In a Memorandum to the Board, Ms. Serena Lozano-Shane, Division of Wastewater, submitted the following wastewater discharge permit(s) for renewal and recommended approval: Company: Cleveland-Cliffs New Carlisle Works – Industrial Discharge Permit Renewal, 30755 Edison Rd., New Carlisle, IN 46552 There being no further discussion, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the wastewater discharge permit(s) was approved. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: REGULAR MEETING May 12, 2026 113 Business Bond Type Approved/ Released Effective Date Indiana Michigan Power Contractor Approved March 29, 2026 Five Star Concrete & Construction LLC Contractor Released June 6, 2026 Douglas Dunnett dba Castle Rock Concrete Contractor Approved May 6, 2026 Indiana Michigan Power Excavation Approved March 29, 2026 NextGen Earthworks LLC Excavation Released March 1, 2026 C & S Construction Excavation Approved May 7, 2026 Hayed Design Company LLC Occupancy Approved June 3, 2026 NextGen Earthworks LLC Occupancy Released March 28, 2026 Heiden Concrete LLC DBA Occupancy Approved April 21, 2026 Douglas Dunnett dba Castle Rock Concrete Contractor Approved May 6, 2026 C & S Construction Contractor Approved May 7, 2026 VP Molnar made a motion that the bond’s approval and/or release as outlined above be ratified. Mr. Miller seconded the motion, which carried by roll call. RATIFY PREAPPROVED CLAIMS PAYMENTS VP Molnar stated the Board received notices of the following preapproved claim payments from the City’s Department of Administration and Finance: Name Date Amount of Claim City of South Bend Claims GBLN-0134425; GBLN-0134538; GBLN-0134666 04/21/2026 $4,023,970.44 City of South Bend Claims GBLN-0134718; GBLN-0134718; GBLN-0134837; GBLN- 0134924 04/28/2026 $3,577,937.40 City of South Bend Claims GBLN-0135036; GBLN-0135508; GBLN-0135515 05/05/2026 $8,931,958.08 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by VP Molnar, seconded by Mr. Miller, and carried by roll call, the Board ratified the preapproved claims payments. PRIVILEGE OF THE FLOOR Attorney Michael Schmidt informed the Board that the City’s Legal and Engineering Departments received a formal complaint from Gary Allison regarding the maintenance bond release for the 3301 McKinney Avenue SP Thrive project. Staff is aware of the complaint and has previously updated the Board on similar objections. He clarified that no maintenance bond has been released at this time and assured the Board that City staff is addressing the matter. ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 9:35 a.m. BOARD OF PUBLIC WORKS _________________________________ Elizabeth A. Maradik, President _________________________________ Joseph R. Molnar, Vice President _________________________________ May 26, 2026