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Home My WebLink About06/20/13 Board of Pubilc Works Agenda ReviewAGENDA REVIEW SESSION 1. PERMITS A. Block Party — Non - Residential 1. Applicant: Keller Park Church a) Event: Keller Park Kids' Week Kick -Off b) Location: Bryan Street from Sherman Avenue to Inglewood Place c) Date /Time: June 23, 2013; 2:00 p.m. to 6:00 p.m. d) Favorable Recommendations REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review Session: June 6, 2013; Regular Meeting: June 11, 2013 B. Claims Review Meeting: June 18, 2013 2. OPENING OF BIDS A. Memorial Parking Phase 3B — Project No. 113 -015 1. Funding: Central Medical TIF (426.1050.460.42.01) B. One (1) or More, 2013 or Newer, Mid -Size Four -Door Sedan Automobile 1. Funding: 2013 Fire Department Capital EMS Budget (288.0902.422.43.02) C. Preventative Maintenance on Thirty -Two (32) Generators for Water Works, Fire Department and Waste Water 1. Funding: User Dept. Operating Budgets (620.0640.602.36.05; 101.0901.422.36.01; 641.0630.793.63.35) 3. OPENING OF PROPOSALS A. Management and Marketing of the City of South Bend Organic Resources Facility 4. AWARD BIDS AND APPROVE CONTRACTS A. CSO 18 Backwater Gate Improvements — Project No. 112 -060 1. Company: JCI Bridge Group, Inc. 2. Amount: $83,650 3. Funding: WWTP Other Contractual Services (641.0630.793.63.35) B. Wastewater Treatment Plant Digester No. 2 Upgrade and Digester Gas Cleaning — Project No. 111 -029 1. Company: Grand River Construction, Inc. 2. Amount: $5,598,800 3. Funding: 2011 Sewer Bond, Wastewater O &M (659.0630.415.42.06) C. Studebaker Plaza — Citizen's Bank and Trust Building — Project No. 113 -007 1. Company: Majority Builders, Inc. GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 20, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 2. Amount: $318,095.52 3. Funding: SBCDA TIF (420.1050.460.42.01) (12JO18) 4. Subject to Funding D. Purchase of City -Owned Property — 116 Chapel Lane 1. Bidder: Megyn and Karl Edmonson 2. Amount: $260 E. Leighton Parking Garage Re- Lighting — Project No. 113 -013 1. Company: Herrman & Goetz, Inc. 2. Amount: TBD 5. REJECT BIDS A. Three (3), More or Less, 2013 or Newer 27 Cubic Yard Single Arm Side - Loading Refuse Trucks 1. Funding: 2013 Solid Waste Capital Lease Purchase (611.0610.415.37.11 /611.0610.415.37.12) 6. AWARD QUOTATIONS AND APPROVE CONTRACT A. Concrete Curb Construction — 2013 Curb and Sidewalk Program — Project No. 113 -011C 1. Company: Walsh & Kelly, Inc. 2. Amount: Unit Prices 3. Funding: MVH — Curb and Sidewalk (202.0619.731.31.06) 7. CHANGE ORDERS A. Skyway Plaza Building Window Replacement — Project No. 112 -043 1. Company: Gibson - Lewis, LLC 2. Change Order No.: 1 3. Increase: Sixty -One (61) Days —No Cost Change 4. Funding: Medical TIF (426.1050.460.42.02) 8. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Northeast Demolitions, AEP Power Lines — Project No. 112 -061 1. Company: Jackson Trucking & Excavating 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($5,000) 4. Percent of Decrease: (16.78 %) 5. Total Percent of Change: (16.78 %) 6. Revised Contract Amount: $24,800 7. Funding: NNDA TIF (429.1050.460.39.82) GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 2 B. Demolition of 910 -912 South Lafayette Boulevard (Former Hamilton's Towing) — Project No. 113 -009 1. Company: Torok Excavating & Demolition 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($6,575) 4. Percent of Decrease: (14.40 %) 5. Total Percent of Change: (14.40 %) 6. Revised Contract Amount: $39,075 7. Funding: WWCDA TIF (420.1050.460.39.82) 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Infrared Pavement Patching — Project No. 113 -014 1. Funding: Streets /Paving B. Three (3), More or Less, 2014 or Newer, 22 Cubic Yard Dual Arm Side - Loading Refuse Trucks 1. Funding: 2013 Solid Waste Capital Lease (611.0610.415.37.11 /611.0610.415.37.12) 10. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Agreement — Housing Authority of South Bend 1. Description: Lead Hazard Control Grant Support — 2nd Year Support of a Three (3) Year Grant to Assist with the Assessment and Remediation of Lead in Homes in South Bend 2. Amount: $7,000 3. Funding: EDIT (408.1001.460.39.30) (JLEAD) B. Amendment to Contract — Community Homebuyer's Corporation 1. Description: Forgivable 2nd Mortgage Program — Reduce Time for Obligating Funds for 2012 CHC Contract Due to Balance in 2011 Contract and Award of $200,000 for 2013 2. Amount: ($225,000) 3. Funding: CDBG (212.1001.460.39.30) (12JC04) C. Special Purchase — Digital Ally 1. Description: Eighteen (18) Digital Ally DVM500 Plus In -Car Video Cameras and Monitoring Software to Outfit New Police Vehicles — Compatible with Previously Purchased Equipment for Other Vehicles 2. Amount: $87,815 3. Funding: Police Department Justice Assistance Grant Nos. 2011 -DJ -BX -3458 ($36,125.63) and 2012 DJ -BX -0955 ($51,689.37) D. Professional Services Agreement Extension — Kristopher Priemer GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 3 Description: 311 Project Manager — Extend Contract through December 31, 2013 2. Amount: NTE $39,000 ($37.50 /hour) 3. Funding: Professional Services (101.0401.415.31.06) E. Professional Services Agreement — Grass Roots Media 1. Description: Promotional Video for the Sale of the Former College Football Hall of Fame 2. Amount: $8,500 3. Funding: (677.0414.645.31.06) F. Professional Services Contract Renewal — Jonathon Geels 1. Description: Specific Contract Services to Energy Office as Defined in Position Summary Document — Extend for Three (3) Months 2. Amount: NTE $12,500 for Three (3) Months 3. Funding: Energy Office (222.0616.419.31.06) 11. LICENSES AND PERMITS A. Block Party — Residential 1. Applicant: Stephen Hayes a) Event: Ice Cream Social and 4th of July Parade b) Location: Ice Cream Social: Black Oak Drive from Oak Park Drive to Scottswood Drive; 4th of July Parade: Howard Street from Oak Ridge Drive to White Oak Drive c) Date /Time: Ice Cream Social: June 25, 2013 — 6:30 p.m. to 8:30 p.m.; 4th of July Parade: July 4, 2013 —10:00 a.m. to 12:00 p.m. d) Favorable Recommendations B. Block Parties — Non - Residential 1. Applicant: Bike Michiana Coalition a) Event: Urban Adventure b) Location: Washington Street from St. Joseph Street to Michigan Street; Michigan Street from Washington Street to Wayne Street; Wayne Street from Main Street to St. Joseph Street c) Date /Time: July 27, 2013; 6:00 a.m. to 3:00 p.m. d) Favorable Recommendations 2. Applicant: Paul Pillar and Our Lady of Hungary Parish a) Event: All School Reunion b) Location: Chapin Street from Calvert Street to Bruce Street c) Date /Time: August 3, 2013; 1:00 p.m. to 12:00 a.m. d) Favorable Recommendations 3. Applicant: Paul Phair a) Event: On The River Festival GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 20, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 b) Location: Jefferson Boulevard from St. Joseph Street to Niles Avenue c) Date /Time: August 2 and 3, 2013; 7:00 a.m. to 11:00 p.m. d) Favorable Recommendations C. Processions 1. Applicant: Imani Unidad and William Lotti a) Event: Ride for HIV Prevention b) Date /Time: June 29, 2013; 8:30 a.m. to 2:00 p.m. c) Favorable Recommendations 2. Applicant: Michiana Runners Association and Kelly Cares Foundation a) Event: MRA Gameday Chase, 5K and IOK b) Date /Time: September 21, 2013; 6:45 a.m. to 10:00 a.m. c) See Comments: Park Department needs to be named as additional insured on Certificate of Insurance D. Vacations 1. Applicant: William Baker a) Location: A Portion of Hartman Drive from Oakwood Drive East for 160' b) Purpose: Build a New House — Street is Not Paved c) See Comments: Engineering stated property owner must maintain utility easements. Community Investment stated the property owner will only own half of the vacated area upon vacation and must purchase the other portion from the adjacent property owner. 12. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location: a) 419 Camden Street 2. All criteria has been met B. Removal and Revision — One -Hour Parking 6:00 a.m. to 6:00 p.m. to Two -Hour Parking 6:00 a.m. to 6:00 p.m. 1. Location: 100 Block of West Washington 2. All criteria has been met 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 55212 Lexington Avenue — Water 14. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Honeywell International, Inc. — Modification 1. Location: 3520 Westmoor Street GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 20, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 15. CERTIFICATES OF INSURANCE A. North American Signs, Inc. 16. RATIFY BONDS A. Contractor Bonds 1. In N Out Construction, Inc. — Approved June 4, 2013 2. Betty Cauley — Approved June 4, 2013 3. Culy Construction & Excavating, Inc. — For Release July 19, 2013 17. CLAIMS 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 6