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HomeMy WebLinkAbout05212026 BPW Agenda Review Meeting - RevisedCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION MAY 21, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 1 AGENDA REVIEW SESSION ACTION ITEM 1.LICENSES AND PERMITS A.Encroachments/Revocable Permits 1.Applicant: Liberty Tower Residences a)Location: 211 W. Washington St. b)Description: Canvas Canopy c)Favorable Recommendations Subject to the Relocation of the Exterior Fire Alarm Device 2.REVIEW OF MINUTES A.Approve Agenda Review, and Regular Meeting Minutes of May 7, 2026, and May 12, 2026 B.Approve Special Meeting Minutes of May 18, 2026 3.OPENING OF BIDS A.The Pointe at Riverwalk Framing Materials- Project No. 124-069G 1.Award 2.Funding: PR-00048157 B.Century Center Kitchen Duct Replacement - Project No. 125-060 1.Funding: PR-00047596 4.OPENING OF QUOTATIONS A.PW Service Center Salt Dome Roof Replacement – Project No. 126-021 1.Funding: PR-00048148 B.Walker Field House Restoration Phase II - Masonry – Project No. 125-044B 1.Funding: PR-00048174 5.OPENING OF PROPOSALS A.SBPD ABIS System Contract CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION MAY 21, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 2 6. AWARD BIDS AND APPROVE CONTRACTS A. 2026 Contractor Paving Round 2 – Project No. 126-026 1. Company: Milestone Contractors, L.P. 2. Amount: $1,118,000 3. Funding: PR-00047128 7. AWARD QUOTATIONS AND APPROVE CONTRACTS A. South Bend Police Department Server Room Cooling – Project No. 126-035 1. Company: Griffen Plumbing and Heating, LLC 2. Amount: $166,057 3. Funding: PR-00047909 B. SBFD Station 11 Restroom Installation – Project No. 126-033 1. Company: TBD 2. Amount: TBD 3. Funding: PR-TBD 8. CHANGE ORDERS A. Demolition of 747-749 Harrison Ave. – Project No. 124-062 1. Company: Ritschard Bros., Inc. 2. Change Order No.: 1 3. Increase Amount: $91,437; Additional Sixty (60) Days 4. Percent of Increase: 20.6% 5. Revised Contract Amount: $534,923; Completion Date June 30, 2026 6. Funding: PO-0042853 B. Byer’s Softball Complex 2024 Renovation – Project No. 123-072 1. Company: R. Yoder Construction, Inc. 2. Change Order No.: 1 3. Increase Amount: $71,712.64 4. Percent of Increase: 2.79% 5. Revised Contract Amount: $2,643,763.64 6. Funding: PO-0036756 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION MAY 21, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 3 C. Marshall Park Tennis and Sidewalk – Project No. 125-026B 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $33,402.15 4. Percent of Increase: 6.02% 5. Revised Contract Amount: $588,150.15 6. Funding: PR-00045247 D. VPA Leeper Park Tennis Courts – Project No. 124-022 1. Company: Byrne & Jones Construction 2. Change Order No.: 3 3. Increase Amount: $4,580/Additional Ten (10) Days 4. Percent of Increase: 0.25% 5. Total Percent of Change: 2.08% 6. Revised Contract Amount: $1,792,951.07/Completion Date; May 10, 2026 7. Funding: Parks & Recreation E. Urban Half Moon Tree Nursery - Project No. 125-017R 1. Company: Acorn Landscaping 2. Change Order No.: 1 3. Increase Amount: $3,317 4. Percent of Increase: 2.1% 5. Revised Contract Amount: $160,814.69 6. Funding: PR-00040816 F. Leighton Building Second Floor Selective Demo – Project No. 125-055A 1. Company: The Robert Henry Corporation 2. Change Order No.: 1 3. Increase Amount: $22,837 4. Percent of Increase: 17.3% 5. Revised Contract Amount: $154,837 6. Funding: PR-00046281 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Walker Field Restroom Building – Project No. 125-024 1. Title Sheet 1. Funding: PR-00048133 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION MAY 21, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 4 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Purchase Agreement – Palmer Funeral Homes Inc. 1. Description: City to Sell Property located at 3814 S. Michigan St. to adjacent owner awarded at the April 28, 2026, Meeting 2. Amount: $7,550 B. Purchase Agreement – Palmer Funeral Homes Inc. 1. Description: City to Sell Property located at Vacant Lot 39 Michigan St. to adjacent owner awarded at the April 28, 2026, Meeting 2. Amount: $8,450 C. Access Agreement – Housing Authority of South Bend 1. Description: Site Access Agreement to Allow City of South Bend and its Designees to Perform Environmental Testing at 427 Laurel Court D. Access Agreement – Aunalytics 1. Description: Site Access Agreement to Allow City of South Bend and its Designees to Perform Environmental Testing at 1440 Ignition Drive E. Amendment No. 2 to Professional Services Agreement – Jones Petrie Rafinski 1. Description: Design Alterations and Stormwater Permitting for the Colfax Streetscape Project, Project No. 123-010 2. Amount: $27,250 3. Funding: PR-0013624 F. Amendment No. 1 to Professional Services Agreement – McCormick Engineering, LLC 1. Description: Final Design Service Costs for Outfall Improvements and Strom Sewer Separation Improvements for the LaSalle Storm Sewer Extension, Project No, 125-075 2. Amount: $350,320 3. Funding: PR-00044185 G. Amendment No. 1 to Professional Services Agreement – Hanson Professional Services, Inc. 1. Description: Advance the Design of the Tri-Day Site Development to Thirty (30) Percent, Project No. 126-010 2. Amount: NTE $98,300 (Hourly) 3. Funding: PO-0043365 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION MAY 21, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 5 H. Professional Services Agreement – Jones, Petrie, Rafinski Corp. 1. Description: Design of the New Intersection Geometry at Washington St. and Liston St. 2. Amount: $87,000 3. Funding: PR-00048158 I. Amendment No. 1 to Professional Services Agreement – Christopher Burke Engineering, LLC 1. Description: Additional Services to Include Final Design and Bidding Documents for the Edison Rd. & SR23 Sidewalk Improvements, Project No. 125-078 2. Amount: $18,500/New Adjusted Total: $49,700 3. Funding: PO-0041259 J. Professional Services Agreement – Alliance Architects, Inc. 1. Description: Full Design Services and Programming for the Leeper Tennis Center Renovation, Project No. 126-040 2. Amount: $43,500 3. Funding: PR-TBD K. Amendment No. 3 to Professional Services Agreement – Abonmarche Consultants 1. Description: Survey and Subdivision for Land Swap for Portage Ave. and Elwood Ave. Neighborhood Infrastructure, Project No. 124-065 2. Amount: $17,500 3. Funding: PO-37684 11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Ratify Event: City Cemetery Tree Planting a) Date/Times: May 15, 2026/8:00 a.m. to 1:00 p.m. b) Location: Walnut St. from Colfax Ave. to Linden Ave. c) Favorable Recommendations 2. Event: Our Lady of Hungary School Field Day a) Date/Times: May 29, 2026/ 7:30 a.m. to 12:30 p.m. b) Location: Chapin St. from Calvert St. to Bruce St. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION MAY 21, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 6 3. Event: St. Joseph Grade School Field Day a) Date/Times: June 5, 2026/6:30 a.m. to 1:30 p.m. b) Location: St. Louis Blvd. from Colfax Ave. to LaSalle Ave. c) Favorable Recommendations 4. Event: Rebel Art Fest a) Date/Times: June 7, 2026/ 9:00 a.m. to 10:00 p.m. b) Location: Wall St. from Greenlawn Ave. to Cesar E. Chavez Dr. c) Favorable Recommendations 5. Event: LaSalle Neighbors Block Party a) Date/Times: June 20, 2026/ 10:00 a.m. to 8:00 p.m. b) Location: LaSalle Ave. from Taylor St. to Scott St. c) Favorable Recommendations 6. Event: July First Fridays – Backyard BBQ a) Date/Times: July 3, 2026/ 5:00 p.m. to 9:00 p.m. b) Location: Michigan St. from Washington St. to Wayne St. c) Favorable Recommendations 7. Event: Concours d’Elegance at Copshaholm a) Date/Times: July 11, 2026/ 5:00 a.m. to 6:00 p.m. b) Location: Washington St. from Laurel St. to Chapin St. c) Favorable Recommendations 8. Event: Art Beat 2026 a) Date/Times: August 14-16, 2026/ 6:00 p.m. to 3:00 p.m. b) Location: Jefferson Blvd. from Dr. Martin Luther King Jr., Blvd to St. Louis Blvd. c) Favorable Recommendations 9. Event: Angel of Hope Memorial Ride a) Date/Times: August 15, 2026/ 9:00 a.m. to 12:30 p.m. b) Location: Brief Crossings see Map with Application c) Favorable Recommendations 10. Event: Studebaker Car Cruise-In a) Date/Times: September 20, 2026/ 12:00 p.m. to 5:00 p.m. b) Location: St. Louis Blvd. from Jefferson Blvd. to Washington St. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION MAY 21, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 7 B. Licenses 1. Type: Massage Establishment Renewal a) Applicant: Massage By Suzanne b) Location: 914 Lincoln Way West c) Favorable Recommendations 2. Type: Massage Establishment Renewal a) Applicant: Sun Flower Massage Spa LLC b) Location: 421 N. Hickory Rd. c) Favorable Recommendations 3. Type: Massage Establishment Renewal a) Applicant: Soul Fire Yoga b) Location: 2314 N. Mishawaka Ave. c) Favorable Recommendations C. Long Term Occupancy Permits 1. Applicant: HGR Group, Inc. a) Location: 108 N. Main St. b) Description: Sidewalk Shed Erected along the Property on the Sidewalk of Main St. & Washington St. for the Façade Work and the Safety of Residents from falling Debris c) Dates: January 30, 2026, through September 30, 2026 d) Favorable Recommendations 2. Applicant: DJ Construction a) Location: St. James Court b) Description: Maintain Access for Construction Activities on the West Face of the Existing Building and New Addition c) Dates: June 1, 2026, through June 1, 2027 d) Favorable Recommendations 3. Applicant: Larson-Danielson Construction Co., Inc. a) Location: 105 S. Niles Ave. b) Description: Sidewalk Closures for Phase II Reconstruction at Seitz Park, including Placement Jobsite Office Trailer c) Dates: May 14, 2026, through June 1, 2027 d) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION MAY 21, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 8 12. TRAFFIC CONTROL DEVICES A. New Installation – Four (4) No Parking Anytime Signs 1. Location(s): a) North & South Side of Wall St. from Cesar E. Chavez Dr. to Ironwood Dr. b) All Criteria Met 13. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Amazon Data Services, Inc. DBA IEC 3 1. Location: 31100 State Road 2 Hwy., New Carlisle B. Company: Amazon Data Services, Inc. (SBN 100) 1. Location: 31100 Edison Road, New Carlisle 14. RATIFY BONDS A. Contractor Bonds 1. Alaniz Construction LLC, Approved effective May 11, 2026 B. Excavation Bonds 1. Verita Telecommunication Corp., Approved effective May 14, 2026 2. BP Pipelines Inc., Approved effective May 15, 2026 C. Occupancy Bonds 1. Premiere Services, Inc. dba Premiere Signs, Approved effective May 5, 2026 2. Beaver Bins LLC, Approved effective May 5, 2026 3. Kachur Tree Service, LLC, Approved effective May 7, 2026 4. XYZ Roofco, LLC, Approved effective May 7, 2026 5. Alaniz Construction LLC, Approved effective May 11, 2026 6. Verita Telecommunication Corp., Approved effective May 14, 2026 7. In-Line Concrete, Approved effective May 11, 2026 8. BP Pipelines Inc., Approved effective May 15, 2026 15. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0135567: GBLN-0135849; GBLN-0136002 a) Date: 5/12/2026 b) Amount: $1,980,347.77 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION MAY 21, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 9 2. Claim No.: GBLN-0136169: GBLN-0136580; GBLN-0136588 a) Date: 5/19/2026 b) Amount: $2,643,057.87 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.