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HomeMy WebLinkAboutChange Order No 1 - Kennedy Park Renovation Proj No 123-008 - Garmong Construction May 12, 2026 Mr. Lance Gassert C.H Garmong & Son, Inc. 3050 Poplar St. Terre Haute, IN 47803 lgassert@garmong.net RE: Change Order No. 1 – Kennedy Park Renovation – Project No. 123-008 Dear Mr. Gassert: At its May 12, 2026, meeting, the Board of Public Works approved the above referenced Change Order be increased by $34,267.95, bringing the revised contract amount to $15,836,926.95. Enclosed is a copy of the Change Order for your records. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk Enclosures HH/cb INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Hillary Horvath, Clerk Board of Public Works FROM: Patrick Sherman: Director of Project Management SUBJECT: Kennedy Park GMP: Change Order #1 DATE: May 12th, 2026 Greetings, The documents herein detail the costs associated with Change Order #1 for the Kennedy Park Renovation project. See the attached. Bid package 03, which was for site general trades, was initially to be awarded to the second low instead of the apparent low due to post bid scope and bid discussions with the bidders, and Larson Danielson was identified as the “lowest and best”. This was due to apparent savings that would be realized with less mobilization requirements from having multiple packages After further scope and bid review, it was determined by Public Works, Legal, and the Construction Manager that the bid package must be awarded to the lowest package bidder, Gibson Lewis, as their bid was fully accurate to the scope and complied with all bidding requirements. Thank you and please let me know if you have any questions. Patrick Sherman .,:AI.A Document G101· -2017 Change Order PROJECT: (Name and address) Kennedy Park Renovation 756 Eclipse Pl South Bend, IN 46628 OWNER: (Name and address) City of South Bend 215 S. Dr. Martin Luther King Jr. Blvd. South Bend, IN 46601 THE CONTRACT IS CHANGED AS FOLLOWS: CONTRACT INFORMATION: Contract For: General Construction Date: October 28, 2025 ARCHITECT: (Name and address) DLZ Corporation 2211 E. Jefferson Blvd. South Bend, IN 46615 CHANGE ORDER INFORMATION: Change Order Number: 001 Date: April 22, 2026 CONTRACTOR: (Name and address) C.H. Gannong & Son, Inc.3050 Poplar StreetTerre Haute, IN 47803 (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) Scope: Provide all labor, materials, equipment, and supervision for the revised work issued in the following revisions: PCONo. PCO#00I The original Contract Sum was Description CE #002 -After detailed review, it was determined to disregard the post bid combination bid from Larson and Danielson, $1,917,100, and make the award to Gibson and Lewis, $1,949,800, for BC-03. Total The net change by previously authorized Change Orders The Contract Sum prior to this Change Order was The Contract Sum will be increased by this Change Order in the amount of The new Contract Sum including this Change Order will be The Contract Time will be unchanged by Zero (0) days. The new date of Substantial Completion will be July 3, 2027. Amount $34,267.95 $34,267.95 $ $ $ $ $ 0.00 15,802,659.00 15,802,659.00 34 267.95 15,836,926.95 NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE CONTRACTOR AND OWNER. ARCHITECT (Firm name) C.H. Gannong & Son, Inc.CONTRACTOR (Firm name)City of South Bend OWNER (Firm name) AIA Document G701 -2017. 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User Notes: (3B9ADA4A) May 7, 2026 Sent proposal: $1,949,800 Submitted Mar 25, 2026 at 10:41 AM EDT Gibson-Lewis, LLC 1001 West 11th Street, Mishawaka, IN 46544 US Greg Hicks |+1 574-259-8581 |ghicks@gl.nceusa.com Line Items Description Quantity Unit Cost Total Cost BC-03 BUILDING & POOL GENERAL TRADES $1,949,800 Base Bid $1,949,800 General Acknowledgments BASE BID: The Bidder, having carefully examined the Bid Documents, and become fully familiar with all conditions affecting the Work as required from these documents prepared by DLZ Indiana, Inc., 2211 East Jefferson Blvd., South Bend, IN 46615, dated2/25/2026, hereby proposes to provide all material, labor, services, etc. required thereby. Yes Bidder has attended the Pre-Bid or visited the site.Yes AGREEMENT: The Bidder agree(s) to execute an agreement for work covered by this proposal on the form included in Section 00 52 14 Standard Form of Agreement of these Bid Documents, and in accordance with the other Contract Documents, provided that the Bidder is notified within ninety (90) days after due date. The Bidder further agrees that this proposal shall remain open during such ninety (90) day period. The Bidder acknowledges that Bidder understands Bid Documents and Appendices, and Bidder assumes full responsibility for the cost impact of same. Bidder also acknowledges that Owner & Construction Manager reserve right to accept or reject any and all bids with or without cause, and/or to waive informalities in bidding. Yes COMPLETION DATE: By submitting this Bid Form, the Bidder agrees to coordinate, staff, execute and expedite their work in accordance with the Project Schedule provided in Specification Section 00 31 13 – Preliminary Project Schedule. All labor, material, equipment, services, shiftwork and overtime to achieve the Final Completion of the Project per the Preliminary Project Schedule is included. Yes TAXES, PERMITS, BONDS AND FEES: Bid sum includes all applicable taxes, permits, bonds and fees, required by all legal authorities at the location of the Work.Yes Break out cost of Performance & Payment Bond included in Bid Proposal.$13,500 SCOPE OF WORK: Bidder acknowledges all requirements set forth in this scope of work are included in the Bid. Yes ADDENDA: Bidder acknowledges the following Addenda One, Two and Three INCLUSIONS: Bidder is familiar with all laws and regulations that may affect cost, progress, and performance of the work, including BABAA requires.Yes Bidder has included Davis-Bacon Wages in Bid Proposal.Yes Bond Information Bidder has included Performance & Payment Bonds in the Bid Proposal.Yes Bid Proposal: BUILDING & POOL GENERAL TRADES Printed on Mar 25, 2026 at 11:54 AM EDT Kennedy Park Improvements 2700 Westmoor Street, Virtual Bid Opening https://tinyurl.com/KennedyBidOpen, South Bend, IN 46628, United States of America Page 1 of 2 powered by Certifications BID SUBMISSION REQUIREMENTS: Bidder has attached Bid Security (Reference Specification Section 004313)Yes Bidder has attached Certification of Authorized Employment (Reference Specification Section 004510)Yes Bidder has attached Indiana Form 96 (Reference Specification Section 004519)Yes Bidder has included an audited financial statement.Yes Bidder has attached Certification of Non-Investment in Iran Yes Bidder has attached Responsible Bidder's Ordinance Yes Disclaimers and Clarifications Bids are to be submitted electronically via Building Connected. Additional Information Notes Attachments Good Faith Effort Report - 15…(121 KB) Kennedy Park Improvements…(4.3 MB) I attached our Good Faith Effort for Bid Invitations as well as the Bid Form. Bid Proposal: BUILDING & POOL GENERAL TRADES Printed on Mar 25, 2026 at 11:54 AM EDT Kennedy Park Improvements 2700 Westmoor Street, Virtual Bid Opening https://tinyurl.com/KennedyBidOpen, South Bend, IN 46628, United States of America Page 2 of 2 powered by BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 05/07/2026 Name: Patrick Sherman Department of Public Works – Engineering Division BPW Date: 05/12/2026 Phone Extension: 5601 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Mickey Lovy Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. 01 Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Garmong Construction Services New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Kennedy Park Renovation Project Number 123-008 Funding Source Multiple Account No. PR-00047164 Amount $34,267.95 Terms of Contract AIA G701 Change Order to original AIA 133 CMc contract Special Contract Provisions Purpose/Description Change order to correct award info for bid package 03. For Change Orders Only Amount of Increase Decrease $ 34,267.95 ($ ) Previous Amount $ 15,802,659.00 Current Percent of Change: Increase Decrease 0.2% ( %) New Amount $ 15,836,926.95 Total Percent of Change: Increase Decrease 0.2% ( %) Time Extension Amount: N/A New Completion Date: July 3rd, 2027