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HomeMy WebLinkAbout04282026 BPW Meeting Minutes - FinalAGENDA REVIEW SESSION APRIL 23, 2026 87 The Agenda Review Session of the Board of Public Works was convened at 10:30 a.m. on April 23, 2026, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar (joined the meeting at 10:37 a.m.), and Board Members Murray Miller (not present), Breana Micou, Abigail Magas and Board Attorney Michael Schmidt present. The Board of Public Works Clerk, Hillary R. Horvath, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. OPENING OF QUOATATIONS Zach Hurst, Senior Engineer, brought up item 3.A. Milkweed Commons Utility Hookups, Project No. 125-021C stated the goal of awarding the contract at the same meeting to stay on schedule. The work will require at least a partial, and possibly full, closure of the 500 block of Michigan Street near the Midas building. The timeline is being coordinated with utility hookups for the Monroe development across the street to avoid multiple street closures. CHANGE ORDERS Zach Hurst, Senior Engineer, discussed item 9. F. Amendment No. 2/Change Order No. 1 for the FA Wilhelm CMC contract on the Madison Street parking garage includes two components. First, it adds installation of a new Madison Street water main, which was originally omitted but is now being incorporated to avoid safety issues and coordination conflicts with multiple contractors; the cost is about $600,000, under the $750,000 budget. Second, it establishes a $500,000 construction contingency that was previously overlooked, though $800,000 had been planned within the overall GMP. The total change order is approximately $1.1 million, representing a 16% increase to the $6.8 million contract, which is within Indiana State Code limits. REQUEST TO ADVERTISE Caitlin Wyant, Project Engineer, addressed item 6.B. request to advertise for the Heartwood Commons TIF Project, which has a $1 million budget under a development agreement. There are some outstanding technical and legal questions, such as whether a title sheet is required. The request is time-sensitive, as the developer must meet a state deadline and finalize financing by the end of June. OPENING OF QUOATATIONS Jacob Klosinski, Assistant City Engineer, briefly mentioned item 3.D. Water Treatment Chemicals for Wastewater Operations and noted this is an annual bid package for wastewater treatment chemicals, covering pricing for approximately five to six different chemicals. CHANGE ORDERS Jacob Klosinski, Assistant City Engineer, discussed item 5. B. Change Order No. 2 for the Youth Services Bureau and South Bend Thrive subdivision project accounts for final overruns and underruns, which were minimal at about 0.5% of the contract. Most cost changes stem from added scopes such as sidewalks and field adjustments to water and grading resulting in a total change of just over $90,000. A project completion affidavit will be presented at the first May meeting to close out the project. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA Jacob Klosinski, Assistant City Engineer, addressed item 9. D. Amendment No. 2 to Professional Services Agreement with A&Z Engineering, LLC, which covers additional services required due to changes in the water main design, including an increased casing size after bidding. The update includes revisions to permits, expanded construction administration, and on-site monitoring during boring operations with a geotechnical engineer and survey crew. Permitting with the railroad is in progress, with construction expected this summer, and a future increase to the construction contract will be brought forward once pricing is finalized. PRIVILEGE OF THE FLOOR REGULAR MEETING APRIL 28, 2026 88 ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:40 a.m. ATTEST: REGULAR MEETING APRIL 28, 2026 The Regular Meeting of the Board of Public Works was convened at 9:33 a.m. on Tuesday, April 28, 2026, by Board President Elizabeth A. Maradik in the 4th Floor Public Meeting Room, Council Chambers of the City Hall Building, 215 S. Martin Luther King Jr. Blvd., Suite 400., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Board Clerk Hillary R. Horvath confirmed the presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Murray Miller, Breana Micou, Abigail Magas and Board Attorney Michael Schmidt, with a roll call. President Maradik reminded virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the minutes for the Agenda Review Session and Regular Meetings of the Board held on April 9, 2026, and April 14, 2026, were approved. OPENING OF BIDS – RIVER GLEN OFFICE BUILDING DEMOLITION – PROJECT NO. 126-030 (PR-00046877) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: RITSCHARD BROS., INC. 1204 W. Sample St South Bend, IN 46619 Rit1204@datacruz.com Bid was signed by Donald Ritschard, Jr. Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted. Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted Two (2) of Two (2) Addendum Acknowledgements received. BID: May 12, 2026 REGULAR MEETING APRIL 28, 2026 89 Base Bid $793,876 VEIT & COMPANY, INC 14000 Veit Place Rogers, MN 55374 kyle.bares@veitusa.com Bid was signed by Mr. Michael Mahn Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted Two (2) of Two (2) Addendum Acknowledgements received. BID: Base Bid $747,000 DORE & ASSOCIATES, INC. P.O. Box 338, Washington Ave. Bay City, MI 48707 est@doreassoc.com Bid was signed by Mr. Jason C. Dore Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted Two (2) of Two (2) Addendum Acknowledgements received. BID: Base Bid $649,500 INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 estimatorindianaearth@yahoo.com Bid was signed by Mr. Mark Osler Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted Two (2) of Two (2) Addendum Acknowledgements received. BID: Base Bid $618,950 GREEN DEMOLITION CONTRACTORS, INC. 315 Brighton Street LaPorte, IN 46350 mike@greendemolitioninc.com; kim@greendemolitioninc.com Bid was signed by Michael Brough Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted. Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted Two (2) of Two (2) Addendum Acknowledgements received. BID: Base Bid $733,800 K.L.F. Enterprises 2300 W. 167th St. Markham, IL 60428 serfioe@klfent.com Bid was signed by Mr. James Bracken Non-Collusion, Non-Discrimination Affidavit Form was completed REGULAR MEETING APRIL 28, 2026 90 Five percent (5%) Bid Bond was submitted Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted Two (2) of Two (2) Addendum Acknowledgements received. BID: Base Bid $442,000 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Engineering and DCI for review and recommendation. OPENING AND AWARD OF QUOTATIONS – APPROVE CONTRACT – MILKWEED COMMONS UTILITY HOOKUPS – PROJECT NO. 126-030 (PR-00046877) Zach Hurst advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: INDIANA EARTH, INC. - AWARDEE 10343 McKinley Hwy. Osceola, IN 46561 estimatorindianaearth@yahoo.com Quotation was submitted by Mr. Mark Osler Non-Collusion, Non-Discrimination Affidavit Form was completed. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. QUOTATION: $189,940 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Engineering and DCI for review and recommendation. After reviewing those quotations, Zack Hurst, Engineer, recommended that the Board award the contract to the lowest responsive and responsible bidder, Indiana Earth, Inc., in the amount of $189,940. Therefore, VP Molnar made a motion that the recommendation be accepted and the quotation awarded, and the contract approved as outlined above. Mr. Miller seconded the motion and carried it by roll call. OPENING OF QUOTATIONS – THE POINTE AT RIVERWALK FRAMING AND DECKING – PROJECT NO. 124-069F (RIVER EAST TIF) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: BIG C LUMBER 50860 Princess Way Granger, IN 46530 christian.hurley@bigclumber.com Quotation was signed by Mr. Christian Hurley Non-Collusion, Non-Discrimination Affidavit Form was completed. Three (3) MWBE Forms (1.0, 2.0, 2.1) were not submitted Base Quote $405,027.50 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to for review and recommendation. OPENING OF QUOTATIONS – SOUTH BEND POLICE DEPARTMENT SERVER ROOM COOLING – PROJECT NO. 126-035 President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: REGULAR MEETING APRIL 28, 2026 91 GRIFFEN PLUMBING AND HEATING 2310 Toledo Road Elkhart, IN 46516 nate@griffenph.com Quotation was signed by Nate Herhberger Non-Collusion, Non-Discrimination Affidavit Form was completed Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted Two (2) of Two (2) Addendum Acknowledgements received. BID: Base Bid $166,057 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to for review and recommendation. OPENING OF QUOTATIONS – WATER CHEMICALS FOR WASTEWATER 2026-2027 – (SEWAGE WORKS, WASTEWATER CAPITAL) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: EVOQUA WATER TECHNOLOGIES LLC 2650 Tallevast Road Sarasota, FL 34243 Jamie.thomas@xylem.com Quotation was signed by Mr. David Morano Non-Collusion, Non-Discrimination Affidavit Form was completed. Indiana Local Business Preference Claim was NOT complete. QUOTE: Item No. Est. Qty. Item Units Unit Price Total 1 150 Chlorine – 1 Ton Cylinders Ton No Bid No Bid 2 90,000 Ferric Chloride Gal. No Bid No Bid 3 100 Sulfur Dioxide – 1 Ton Cylinders Ton No Bid No Bid 4 40,000 Dry Polymer Flocculent – 50/55 Lb. Polyethylene Bag Lbs. No Bid No Bid 5 45,000 Calcium Nitrate Gal. $3.30* $148,500 6 10,000 Sodium Hypochlorite, 12.5% Gal. No Bid No Bid TOTAL $148,500 *PLEASE NOTE: Evoqua reserves the right to add a temporary fuel surcharge during the term of this Agreement in response to increased fuel cost volatility, including fluctuations in oil prices, in accordance with Evoqua's standard pricing practices SOLENIS LLC 2475 Pinnacle Drive Wilmington, DE 19803 cvaughanburns@solenis.com Quotation was signed by Ms. Wendy Mueller Non-Collusion, Non-Discrimination Affidavit Form was completed. Indiana Local Business Preference Claim was NOT complete. QUOTE: Item No. Est. Qty. Item Units Unit Price Total 1 150 Chlorine – 1 Ton Cylinders Ton No Bid No Bid REGULAR MEETING APRIL 28, 2026 92 2 90,000 Ferric Chloride Gal. No Bid No Bid 3 100 Sulfur Dioxide – 1 Ton Cylinders Ton No Bid No Bid 4 40,000 Dry Polymer Flocculent – 50/55 Lb. Polyethylene Bag Lbs. $1.86 $74,400 5 45,000 Calcium Nitrate Gal. No Bid No Bid 6 10,000 Sodium Hypochlorite, 12.5% Gal. No Bid No Bid TOTAL $74,400 PVS TECHNOLOGIES 10900 Harper Avenue Detroit, MI 48213 sbarthel@pvschemicals.com / bids@pvschemicals.com; Quotation was signed by Ms. Tatyana Lipanovich Non-Collusion, Non-Discrimination Affidavit Form was completed. Indiana Local Business Preference Claim was NOT complete. QUOTE: Item No. Est. Qty. Item Units Unit Price Total 1 150 Chlorine – 1 Ton Cylinders Ton No Bid No Bid 2 90,000 Ferric Chloride – PIX-111 Gal. $2.47 $222,300 3 100 Sulfur Dioxide – 1 Ton Cylinders Ton No Bid No Bid 4 40,000 Dry Polymer Flocculent – 50/55 Lb. Polyethylene Bag Lbs. No Bid No Bid 5 45,000 Calcium Nitrate Gal. No Bid No Bid 6 10,000 Sodium Hypochlorite, 12.5% Gal. No Bid No Bid TOTAL $222,300 KEMIRA WATER SOLUTIONS 4321 W. 6th St. Lawrence, KS 66047 gayla.walker@kemira.com Quotation was signed by Ms. Gayla Walker Non-Collusion, Non-Discrimination Affidavit Form was completed. Indiana Local Business Preference Claim was NOT complete. QUOTE: Item No. Est. Qty. Item Units Unit Price Total 1 150 Chlorine – 1 Ton Cylinders Ton No Bid No Bid 2 90,000 Ferric Chloride – PIX-111 Gal. $2.25 $202,500 3 100 Sulfur Dioxide – 1 Ton Cylinders Ton No Bid No Bid 4 40,000 Dry Polymer Flocculent – 50/55 Lb. Polyethylene Bag Lbs. No Bid No Bid 5 45,000 Calcium Nitrate Gal. No Bid No Bid 6 10,000 Sodium Hypochlorite, 12.5% Gal. No Bid No Bid TOTAL $205,500 JCI JONES CHEMICALS INC. 600 Bethel Ave. Beech Grove, IN 46107 smcelfresh@jcichem.com Quotation was signed by Mr. Logan Halcomb Non-Collusion, Non-Discrimination Affidavit Form was completed. Indiana Local Business Preference Claim was NOT complete. REGULAR MEETING APRIL 28, 2026 93 QUOTE: Item No. Est. Qty. Item Units Unit Price Total 1 150 Chlorine – 1 Ton Cylinders Ton $1,360 $204,000 2 90,000 Ferric Chloride Gal. No Bid No Bid 3 100 Sulfur Dioxide – 1 Ton Cylinders Ton $1,350 $135,000 4 40,000 Dry Polymer Flocculent – 50/55 Lb. Polyethylene Bag Lbs. No Bid No Bid 5 45,000 Calcium Nitrate Gal. No Bid No Bid 6 10,000 Sodium Hypochlorite, 12.5% Gal. No Bid No Bid TOTAL $339,000 POLYDYNE INC. One Chemical Plant Rd. Riceboro, GA 31323 swells@polydyneinc.com Quotation was signed by Mr. Boyd Stanley Non-Collusion, Non-Discrimination Affidavit Form was completed. Indiana Local Business Preference Claim was NOT completed. QUOTE: Item No. Est. Qty. Item Units Unit Price Total 1 150 Chlorine – 1 Ton Cylinders Ton No Bid No Bid 2 90,000 Ferric Chloride Gal. No Bid No Bid 3 100 Sulfur Dioxide – 1 Ton Cylinders Ton No Bid No Bid 4 40,000 Dry Polymer Flocculent – 50/55 Lb. Polyethylene Bag Lbs. $1.80 $72,000 5 45,000 Calcium Nitrate Gal. No Bid No Bid 6 10,000 Sodium Hypochlorite, 12.5% Gal. No Bid No Bid TOTAL $72,000 UNIVAR SOLUTIONS USA LLC 4600 Dues Drive Cincinnati, OH 45246 shelley.riggle@univarsolutions.com Quotation was signed by Ms. Shelley Riggle Non-Collusion, Non-Discrimination Affidavit Form was completed. Indiana Local Business Preference Claim was NOT completed. QUOTE: Item No. Est. Qty. Item Units Unit Price Total 1 150 Chlorine – 1 Ton Cylinders Ton No Bid No Bid 2 90,000 Ferric Chloride Gal. No Bid No Bid 3 100 Sulfur Dioxide – 1 Ton Cylinders Ton No Bid No Bid 4 40,000 Dry Polymer Flocculent – 50/55 Lb. Polyethylene Bag Lbs. No Bid No Bid 5 45,000 Calcium Nitrate Gal. No Bid No Bid 6 10,000 Sodium Hypochlorite, 12.5% Gal. $2.22 $22,200 TOTAL $22,200 ALEXANDER CHEMICAL CORPORATION 7593 S. First Rd. LaPorte, IN 46350 Cheyenne.haney@alexchem.com REGULAR MEETING APRIL 28, 2026 94 Quotation was signed by Mr. Robert Davidson Non-Collusion, Non-Discrimination Affidavit Form was completed. Indiana Local Business Preference Claim was submitted. QUOTE: Item No. Est. Qty. Item Units Unit Price Total 1 150 Chlorine – 1 Ton Cylinders Ton $1,249 $187,350 2 90,000 Ferric Chloride Gal. No Bid No Bid 3 100 Sulfur Dioxide – 1 Ton Cylinders Ton $1,244 $124,400 4 40,000 Dry Polymer Flocculent – 50/55 Lb. Polyethylene Bag Lbs. No Bid No Bid 5 45,000 Calcium Nitrate Gal. No Bid No Bid 6 10,000 Sodium Hypochlorite, 12.5% Gal. No Bid No Bid TOTAL $311,750 USALCO 2601 Cannery Avenue Baltimore, MD 21226 bmccoy@usalco.com Submitted a letter stating they could not participate in this year’s chemical bid. Letter was signed by Mr. Brett McCoy BID: Item No. Est. Qty. Item Units Unit Price Total 1 150 Chlorine – 1 Ton Cylinders Ton No Bid No Bid 2 90,000 Ferric Chloride Gal. No Bid No Bid 3 100 Sulfur Dioxide – 1 Ton Cylinders Ton No Bid No Bid 4 40,000 Dry Polymer Flocculent – 50/55 Lb. Polyethylene Bag Lbs. No Bid No Bid 5 45,000 Calcium Nitrate Gal. No Bid No Bid 6 10,000 Sodium Hypochlorite, 12.5% Gal. No Bid No Bid TOTAL No Bid Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS – WEST WASHINGTON MID-BLOCK CROSSING – PROJECT NO. 124-070 (PR-00047509) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: PREMIUM CONCRETE SERVICES 712 Richmond St. Elkhart, IN 46516 rbecker@premiumservices.group Quotation was submitted by Mr. Rob Becker Non-Collusion, Non-Discrimination Affidavit Form was completed. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. QUOTATION: Base Quote $112,198 MILESTONE CONTRACTORS L.P. 24358 State Road 23 REGULAR MEETING APRIL 28, 2026 95 South Bend, IN 46614 akrueger@milestonelp.com, dhilary@milestonelp.com Quotation was signed by Mr. Dustin Hilary Non-Collusion, Non-Discrimination Affidavit Form was completed. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. QUOTATION: Base Quote $149,903 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 ralvarado@rieth-riley.com; amazzocchi@rieth-riley.com Quotation was signed by Mr. Ruben Alvarado Non-Collusion, Non-Discrimination Affidavit Form was completed. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. QUOTATION: Base Quote $133,033.30 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to for review and recommendation. OPENING OF QUOTATIONS – VETERAN’S MEMORIAL PARK TWYCKENHAM SIDEWALK – PROJECT NO. 125-077 (PR-00047518) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: PREMIUM CONCRETE SERVICES 712 Richmond St. Elkhart, IN 46516 rbecker@premiumservices.group Quotation was submitted by Mr. Rob Becker Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. QUOTATION: Base Quote $179,840 MILESTONE CONTRACTORS L.P. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com, cmitcham@milestonelp.com Quotation was signed by Mr. Dustin Hilary Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. QUOTATION: Base Quote $180,195 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 gvanparys@rieth-riley.com Quotation was signed by Mr. Ruben Alvarado Non-Collusion, Non-Discrimination Affidavit Form was completed. REGULAR MEETING APRIL 28, 2026 96 Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. QUOTATION: Base Quote $218,589.95 SELGE CONSTRUCTION CO., INC. 2833 South 11th Street Niles, MI 49120 bkuhns@selgeconstruction.com Quotation was submitted by Mr. Robert P. Kuhns Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. QUOTATION: Base Quote $175,515.25 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to for review and recommendation. AWARD BID – SALE OF CITY-OWNED PROPERTY – 3814 S. MICHIGAN ST. Erin Michaels, Community Investment, advised the Board that on April 14, 2026, bids were received and opened for the above referenced contract. After reviewing those bids, Ms. Michaels recommended that the Board award the contract to the lowest responsive and responsible bidder K.R. Palmer, 2528 Mishawka Ave., South Bend, IN 46615, in the amount of $7,706 with associated fees the total amount of $7,550. Therefore, Ms. Magas made a motion that the recommendation be accepted, and the bid be awarded as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD BID – SALE OF CITY-OWNED PROPERTY – VACANT LOT 39 – S. MICHIGAN ST. Erin Michaels, Community Investment, advised the Board that on April 14, 2026, bids were received and opened for the above referenced contract. After reviewing those bids, Ms. Michaels recommended that the Board award the contract to the lowest responsive and responsible bidder K.R. Palmer, 2528 Mishawka Ave., South Bend, IN 46615, in the amount of $8,606 with associated fees the total amount of $8,450. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD BID AND APPROVE CONTRACT – 2026 TRAFFIC CALMING – PROJECT NO. 126-023 (PR-00046576) Charlotte Brach, Engineering, advised the Board that on April 14, 2026, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Brach recommended that the Board award the contract to the lowest responsive and responsible bidder, Premium Concrete Services, in the amount of $377,170, base bid plus alternate no.1. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD BID AND APPROVE CONTRACT – 2026 STREET AND SEWER MATERIALS BID– PROJECT NO. 126-015 (FUNDS 202, 251, 266, 412, 640, 641) Dan Jones, Engineering, advised the Board that on April 14, 2026, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Jones recommended that the Board award the contract to the lowest responsive and responsible bidder, Ozinga Ready Mix - Division A: Klink Trucking, Inc.– Division B, Item B-1, B-3, B-4, and B-6: Division B, Item B-2, no bids received, City recommendation to proceed to open market: Penn Soils LLC. - Division B, Items B-5: BUC Construction Supply, Inc. - Division C, American Highway Products - Division D: Ennis-Flint Inc. - Division E, Items E-1, E-2, E-3, and E-4 – Division E, Item E-5 - No bids received, will proceed; City recommendation to proceed to open market: - Division F, Item F-1 No bids received, will proceed open market: REGULAR MEETING APRIL 28, 2026 97 Bit- Mat Products of Indiana - Division G, Items G-1 and G-2: Division G, Item G-3 – No bids received, will proceed; City recommendation to proceed to open market. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bids be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD BID AND APPROVE CONTRACT – 2026 ASPHALT MATERIALS BID – PROJECT NO. 126-016 (FUNDS 251, 266, 412) Dan Jones, Engineering, advised the Board that on April 14, 2026, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Jones recommended that the Board award the contract to the lowest responsive and responsible bidder, Milestone Contractors, L.P. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. APPROVE CHANGE ORDER NO. 2 – RIVERFRONT WEST URBAN NEIGHBORHOOD DEVELOPMENT – PROJECT NO. 121-067 (PO-004183) President Maradik advised that Charlotte Brach, Engineering, has submitted change order number 2 on behalf of C&E Excavating, Inc., indicating a time extension for Milestone 3 with be sixty (60) days with a new completion date of July 31, 2027, and Milestone 4 with ninety (90) days with a new completion date of October 31, 2027. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 2 – YOUTH SERVICES BUREAU/SOUTH BEND THRIVE SUBDIVISION AND OFF-SITE IMPROVEMENTS – PROJECT NO. 123-011 (PO-0029777) President Maradik advised that Jacob Klosinski, Engineering, has submitted change order number 2 on behalf of Rieth-Riley Construction Co., Inc., indicating the contract amount be increased by $90,378.77 with an additional three-hundred and four (304) days for a new contract sum, including this change order, in the amount of $3,537,249.26 and a completion date of May 31, 2025. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 2 – SORIN PARK PLAYGROUND INSTALLATION – PROJECT NO. 125-076 (PR-00045207) President Maradik advised that Lidya Abreha, Engineering, has submitted change order number 2 on behalf of Ann Bernard Construction, LLC, indicating the contract amount be increased by $3,5007 for a new contract sum, including this change order, in the amount of $28,040. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 1 – MADISON LIFESTYLE DISTRICT – PROJECT NO. 123-074 (PO-0037917) President Maradik advised that Zach Hurst, Engineering, has submitted change order number 1 on behalf of F.A. Wilhelm, indicating the contract amount be increased by $1,110,176 for a new contract sum, including this change order, in the amount of $7,939,176. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET – CENTURY CENTER KITCHEN DUCT REPLACEMENT – PROJECT NO. 125-060 (PR- 00047596) In a memorandum to the Board, Nifemi Oluwatomini, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request to advertise was approved, and the title sheet was approved and signed. REGULAR MEETING APRIL 28, 2026 98 TABLED - APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET – HEARTWOOD COMMONS TIF PROJECT – PROJECT NO. 126-031 (PR- 00047578) In a memorandum to the Board, Caitlin Wyant, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request to advertise was tabled until the May 12, 2026 meeting. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS – SOUTH BEND ABIS SYSTEM 2026-2036 CONTRACT In a memorandum to the Board, Aaron Knepper, South Bend Police Department requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. ADOPT RESOLUTION NO. 16-2026 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ACCEPTING THE TRANSFTER OF REAL PROPERTY FROM THE SOUTH BEND PUBLIC TRANSPORTATION CORPORATION Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 16-2026 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND PUBLIC TRANSPORTATION CORPORATION WHEREAS, the City of South Bend, Indiana, Board of Public Works (the “Board”) has custody of real property owned by the City of South Bend, Indiana (the “City”) pursuant to Indiana Code 36-9-6-3; and WHEREAS, pursuant to the terms of a certain Lease between the Board and the South Bend Public Transportation Corporation (“TRANSPO”) dated January 5, 2006 (the “Lease”), TRANSPO intends to convey to the City certain real property, commonly known as the Main/Colfax Parking Garage property and more particularly described in attached Exhibit A (the “Property”), by the Quitclaim Deed attached hereto as Exhibit B (the “Deed”); and WHEREAS, the steps required to obtain approval by the FTA for the transfer of the Property as described herein are currently in process and the transfer contemplated under this resolution shall be contingent on final approval by the FTA. WHEREAS, it is anticipated that TRANSPO will adopt a resolution to effectuate this transfer; and WHEREAS, the Board desires to express its acceptance of the Deed conveying the Property to the City under the terms of the Lease; and WHEREAS, the Board desires to appoint one of its members to take all actions necessary to complete the transfer of the Property from TRANSPO to the City. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: 1. The Board hereby accepts TRANSPO’s conveyance of the Property to the City as set forth in the Deed pursuant to the terms of the Lease. 2. The Board hereby appoints Mr. Joseph Molnar, employee of the Department of Community Investment and a member of the Board, as the Board’s authorized representative in completing the transfer of the Property. REGULAR MEETING APRIL 28, 2026 99 3. This Resolution shall be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on April 28, 2026, at 215 S. Dr. Martin Luther King Jr. Blvd., Suite 300, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Murray L. Miller s/ Breana N. Micou s/ Abigail E. Magas ATTEST: s/ Hillary R. Horvath, Clerk ADOPT RESOLUTION NO. 17-2026 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROEPRTY PATROLMAN DAVID RYAN’S FIREARM Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 17-2026 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, PATROLMAN FIRST CLASS DAVID RYANS retired effective March 28th, 2026 from the South Bend Police Department after twenty-eight (28) years of service, and the Police Merit Board of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedures for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. FJN4035, a Smith and Wesson M&P Handgun, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 28th day of April, 2026. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Murray L. Miller REGULAR MEETING APRIL 28, 2026 100 s/ Breana N. Micou s/ Abigail E. Magas ATTEST: s/ Hillary R. Horvath, Clerk ADOPT RESOLUTION NO. 18-2026 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS APPROVING THE DONATION OF POLICE EQUIPMENT – TWO (2) 2015 FORD TAURUS POLICE VEHICLES Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 18-2026 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS APPROVING THE DONATION OF POLICE EQUIPMENT WHEREAS, the City of South Bend Board of Public Works (the “Works Board”) exists and operates pursuant to Ind. Code 36-9-6-1 and South Bend Municipal Code § 2-50; and WHEREAS, Ind., Code 36-9-6-1 gives the Works Board the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend, Indiana (the “City”), including property used by the South Bend Police Department (“SBPD”); and WHEREAS, the SBPD possesses certain property, namely: used Two (2) 2015 Ford Taurus Police Vehicles (“Vehicles”) which have been retired from service and deemed surplus property pursuant to Ind. Code § 5-22-22-12; and WHEREAS, Sgt. Aaron M. Knepper, of the SBPD, has made known to the SBPD the significant need for police and emergency services equipment for use by smaller public safety agencies throughout the State for the provision of emergency services; and WHEREAS, the SBPD wishes to gift the Two (2) Vehicles to the Shirley (IN) Police Department, (the “Donees”); and WHEREAS, pursuant to Ind. Code § 5-22-22-12(e), a governmental body may transfer title of surplus property to a police department by sale, gift, or another arrangement acceptable to the governmental body. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AS FOLLOWS: 1. The City of South Bend Board of Public Works hereby approves the donation and transfer of the two (2) 2015 Ford Taurus Police Vehicles from the SBPD to the Shirley, Indiana Police Department, and authorizes staff of the SBPD to work with the Shirley, Indiana Police Department to carry out any and all actions necessary to facilitate the transfer. 2. This Resolution will be in full force and effect upon its adoption by the City of South Bend Board of Public Works. ADOPTED at a regular meeting of the City of South Bend Board of Public Works held on April 28th, 2026. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Murray L. Miller s/ Breana N. Micou s/ Abigail E. Magas REGULAR MEETING APRIL 28, 2026 101 ATTEST: s/ Hillary R. Horvath, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following agreements/contracts/proposals/addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second Real Property Transfer Agreement Affordable HomeMatters Indiana, LLC Transfer of Property at 530 Blaine Ave. for Development of Affordable Housing NA VP Molnar/Mr. Miller Amendment No. 1 to Professional Services Agreement Alliance Architects, Inc. Additional Design Services, Construction Plans, and Specs for the Streets Department Locker Room Expansion Project, Project No. 126- 004 $11,000 (PR- 00045508) VP Molnar/Mr. Miller Amendment No. 1 to Professional Services Agreement SJCA Inc. Full Design for Sidewalk & Storm Sewer Extension on the Northside of Ireland Rd. for the Ireland Rd. Sidewalk Connector, Project No. 125-036 $53,700 (PO- 0040748) VP Molnar/Mr. Miller Amendment No. 2 to Professional Services Agreement A&Z Engineering, LLC Additional Engineering Services, Including Railroad Permit Resubmission, Construction Observation, Geotechnical Services, and Survey Services for the Greenlawn Water Main Replacement Project, Project No. 122- 041 $37,190 (PO- 0017156) VP Molnar/Mr. Miller Contract C.H. Garmong & Son, Inc. Pre-Construction Contract for Chosen CM from the RFP Process for the Main St. Parking Garage CMc and the General Approach to the Eventual GMP, Project No. 125-065 $15,000 (PO- 0047561) VP Molnar/Ms. Magas: Mr. Miller opposed Amendment No. 1 to Agreement to Buy and Sell Real Estate Roger & Andrea Morton Extend Possession Date of the Property at 1839- 1837 Randolph St. to Twelve (12) Months to Allow More Time for the Sellers to Purchase a New Residence and Relocate Personal Property NA VP Molnar/Mr. Miller REGULAR MEETING APRIL 28, 2026 102 APPROVAL OF LICENSE AND PERMIT APPLICATIONS The following license and permit applications were presented for approval: Applicant Description Date/Time Location Motion Carried Council Oak Spa Massage Establishment Renewal 3302 Portage Ave. VP Molnar/Mr. Miller Heart2Heart Massage & Wellness Massage Establishment Renewal 310 N. Ironwood Dr. VP Molnar/Mr. Miller L&L Bodywork LLC Massage Establishment Renewal 3524 Mishawaka Ave. VP Molnar/Mr. Miller Therapeutic Indulgence Massage Establishment Renewal 903 E. Jefferson Blvd. VP Molnar/Mr. Miller AB Reflexology & Massage Massage Establishment Renewal 2614 S. Michigan St. VP Molnar/Mr. Miller King Massage Denied - Massage Establishment Renewal 2052 E. Ireland Rd. VP Molnar/Mr. Miller Homestead Steaks LLC Transient Merchant May 8-12, 2026/ 10:00 a.m. to 7:00 p.m. 4640 S. St. Joseph St. – Menard’s Parking Lot VP Molnar/Mr. Miller The Early Bird Eatery Sidewalk Café Permit - Renewal Monday- Friday 8:00 a.m. to 2:00 p.m./Saturday- Sunday 9:00 a.m. to 2:00 p.m. 117 E. Wayne St. VP Molnar/Mr. Miller Ivy Alley Social House Sidewalk Café Permit – New Tuesday- Sunday/ 11:00 a.m. to 11:00 p.m. 321 W. Wayne St. VP Molnar/Mr. Miller F.A. Wilhelm Construction Co., Inc. Long Term Occupancy Permit March 30, 2026 to December 31, 2027 Madison St. between Michigan St. and Main St. VP Molnar/Mr. Miller Ancon Construction Long Term Occupancy Permit May 2026 through September 2026 Sidewalks abutting 2614, 2616, & 2626 Main St. and 109 E. Eckman St. VP Molnar/Mr. Miller FAVORABLE RECOMMENDATION - PETITION TO VACATE THE RIGHT OF WAY AT 710 &718 NAPOLEON ST President Maradik indicated that Dave and Jennifer Ludwig, has submitted a request to vacate the above referenced right of way. Ms. Maradik advised the Board is in receipt of favorable recommendations concerning this vacation petition from the Public Works Department, Fire Department, Police Department, and Community Investment who all state the request does meet the criteria of I.C. 36-7-3-13. Therefore, VP Molnar made a motion to send a favorable recommendation subject to the sidewalk being entirely within the newly established right-of-way and remain to the south of the existing established trees and installation of ADA ramps to the Common Council. Mr. Miller seconded the motion which carried by roll call. REGULAR MEETING APRIL 28, 2026 103 APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following traffic control device request was approved: REMOVALS: Accessible Parking Space Sign LOCATION: 718 S. 28th St. 725 S. 27th St. 1117 Roosevelt St. REMARKS: All Criteria Met RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Contractor Approved/R eleased Sunnybrook Excavating LLC Excavation Approved April 9, 2026 Peerless-Midwest, Inc. Excavation Approved April 15, 2026 Sunnybrook Excavating LLC Occupancy Approved April 9, 2026 ClimbX Solutions Occupancy Approved April 16, 2026 Defender Roofing & Construction Occupancy Approved April 20, 2026 Peerless-Midwest, Inc. Occupancy Approved April 15, 2026 F.A. Wilhelm Construction Co., Inc. Occupancy Approved April 21, 2026 VP Molnar made a motion that the bond’s approval and/or release as outlined above be ratified. Mr. Miller seconded the motion, which carried by roll call. RATIFY PREAPPROVED CLAIMS PAYMENTS VP Molnar stated the Board received notices of the following preapproved claim payments from the City’s Department of Administration and Finance: Name Date Amount of Claim City of South Bend Claims GBLN-0132462; GBLN-0132586; GBLN-0132633 03/25/2026 $2,395,118.54 City of South Bend Claims GBLN-0133126; GBLN-0133194; GBLN-0132950 03/31/2026 $3,037,870.44 City of South Bend Claims GBLN-0133475; GBLN-0133637; GBLN-0133764 04/08/2026 $1,464,423.06 City of South Bend Claims GBLN-0133958; GBLN-0134034 04/14/2026 $2,627,223.21 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by VP Molnar, seconded by Mr. Miller, and carried by roll call, the Board ratified the preapproved claims payments. PRIVILEGE OF THE FLOOR Attorney Michael Schmidt informed the board that no action is required, but the City has updated its Minority and Women Business Enterprise (MWBE) program plan through the Office of Diversity and Inclusion, with support from the Inclusive Procurement and Contracting Board. The updated plan serving as a guide for implementing the ordinance will apply to Public Works documents advertised for the meeting. He also requested that the Engineering Department collaborate with the Office of Diversity and Inclusion during pre- bid meetings to ensure contractors are informed of the changes. REGULAR MEETING APRIL 28, 2026 104 ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:14 a.m. BOARD OF PUBLIC WORKS _________________________________ Elizabeth A. Maradik, President _________________________________ Joseph R. Molnar, Vice President _________________________________ Murray L. Miller, Member _________________________________ Breana N. Micou, Member _________________________________ Abigail E. Magas, Member May 7, 2026