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HomeMy WebLinkAboutAmendment No 2 to PSA - Greenlawn Water Main Replacement Proj No 122-041 A&Z Engineering April 28, 2026 Mr. Jamal Anabtawi, A&Z Engineering, LLC 1220 Ruston Pass Fort Wayne, IN 46825 janabtawi@az-engineering.net RE: Amendment No. 2 to Professional Services Agreement Dear Mr. Anabtawi: At its April 28, 2026 meeting, the Board of Public Works approved the above referenced amendment for additional Engineering Services, Including Railroad Permit Resubmission, Construction Observation, Geotechnical Services, and Survey Services for the Greenlawn Water Main Replacement Project, Project No. 122-041 in the amount of $37,190. Enclosed please find a copy of the amendment for your records. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K, consisting of pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated , . AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. ___2__ 1. Background Data: a. Effective Date of Owner-Engineer Agreement: June 14, 2022 b. Owner: Board of Public Works, City of South Bend, IN c. Engineer: A&Z Engineering, LLC d. Project: Grand Trunk Watermain Replacements at Greenlawn Avenue and S. 30th Street Crossings/ SB Project # 122-041 2. Description of Modifications: Modifications reflect revisions to previously reviewed plans by G&T Western Railroad (GRR) for Watermain Replacements at Greenlawn Avenue. Modifications include changing the size of the casing and carrier pipes, incorporating ChoiceLight utility conduit in the plans, resubmitting permit applications, coordination between Owner, Contractor, ChoiceLight and other utilities and GRR, undertake GRR review compliance and construction support and coordination according to Canadian National Utility Crossing/Encroachment Application Packet for Greenlawn Avenue. EXHIBIT A The Scope of Services authorized to be performed by Engineer in accordance with the Agreement, previous amendment number 1, is modified as follows: PART 1 – BASIC SERVICES A1.03a Post-Final Design Phase (100% Plans without Bidding Documents) A. Engineer shall, 1. Revise the 100% plans to include, a. Casing and carrier pipe size revisions and details 2. Coordinate with Owner, Utilities, Contractor and Field Monitoring Team 3. Submit revised plans to Owner for review comments 4. Discuss review comments and compliance. 5. Provide construction support and coordination Page 2 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. A1.04 Grand Trunk Road Railroad coordination A Engineer shall, Add the following, 7. Submit updated Application form and revised plans for review and undertake plan revisions. 8. Obtain plan approval from GRR ARTICLE 2 – OWNER’S RESPONSIBILITIES C2.01 Compensation for Basic Services (other than Resident Project Representative) – Lump Sum Method of Payment A. Owner shall pay Engineer for Basic Services set forth in Exhibit A, except for services of Engineer’s Resident Project Representative, if any, as follows: 1. A Lump Sum amount of $ 85,396 ,additional hourly based and reimbursable amount based on the following estimated distribution of compensation: a. Study and Report Phase $N/A b. Preliminary Design Phase $39,282 c. Final Design Phase $23,816 d. Bidding and Negotiating Phase $2,438 e. Construction Phase $2,000 f. Post-Construction Phase $N/A g. Construction Monitoring Geotech Services $200/ Hour for Prof. Engr Not to Exceed (NTE) $10,900 h. Settlement Monitoring Plans $1,070 i. Settlement Monitoring Field Services $180/ Hour for 2-man survey crew NTE $10,300 j. Geotechnical Investigations/Reports $16,790 Page 3 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. k. Reimbursables (Mileage@0.725/mi) $3,090 $4,000 l. (Fees-Permits, Right of Entry, Insurance, Orientation, Flagging, Training, Full-Board, etc.) Paid Receipts m. Post-Final Design Phase NTE $11,990 Amendment 2 Summary (Reference only) 1. Construction Monitoring Services NTE $10,900 2. Settlement Monitoring Field Services NTE $10,300 3. Reimbursables $4,000 4. Post-Final Design Phase NTE $11,990 Amendment 2 Total NTE $37,190 2. Engineer may alter the distribution of compensation between individual phases noted herein to be consistent with services actually rendered, but shall not exceed the total Lump Sum and/or Not to Exceed amount unless approved in writing by the Owner. 3. The Lump Sum and/or Not to Exceed includes compensation for Engineer’s services and services of Engineer’s Consultants, if any. Appropriate amounts have been incorporated in the Lump Sum to account for labor, overhead, profit, and Reimbursable Expenses and Not to Exceed to account for labor, overhead and profit. Appendix 2 to Exhibit C B. Schedule Hourly rates for Office design and field services performed on or after the date of Agreement are: as a result of unforeseen field conditions causing delays and/or rework, Billing Class VIII /Sr PM Geotech, PE $ 200.00 250.00/hour Billing Class VII / PM, PE $ 150.00 180.00/hour Billing Class VI / Sr. Project Engr Geotech $ 140.00 210.00/hour Billing Class V / Sr. Engr, Surveyor, PS $ 125.00 150.00/hour Billing Class IV / Surveyor, Engineer $ 115.00140.00/hour Billing Class III / Sr. Technician $ 105.00 130.00/hour Billing Class II / One Person Crew $ 135.00 180.00/hour Billing Class I / Two Person Crew $ 180.00 220.00/hour Support Staff / Admin $ 80.00 95.00/hour Page 4 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is April 28, 2026. IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the Effective Date of which is indicated on page 1. Owner: Engineer: City of South Bend, Indiana Board of Public Works A&Z Engineering, LLC By: By: Title: Title: Jamal Anabtawi, PE, Member By: Title: By: Title: By: Title: By: Title: Attest: Title: Date: Date: 04/16/2026 April 28, 2026 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 04-20-2026 Name: Jacob M. Klosinski, PE Department of Public Works – Engineering Division BPW Date: 04-28-2026 Phone Extension: 9496 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney Attorney Name Michael Schmidt Purchasing Ashley Rzepka / Mickey Lovy Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Amendment to PSA Ease./Encroach Required Information Company or Vendor Name A&Z Engineering (V-00001886) New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Greenlawn Water Main Replacement at GTW Railroad Crossing Project Number DFO PROJ-000000354; BPW Project No.122-; PO-0017156 Funding Source Water Works, Distribution/Reservoirs Account No. 622-06-604-620-442010 Amount $37,190.00 Terms of Contract Special Contract Provisions Purpose/Description The Division of Engineering and Division of Waste recommend the approval of Amendment No. 2 to the professional services agreement with A&Z Engineering for additional engineering service, including railroad permit resubmission, construction observation, geotechnical services, and survey services for the Greenlawn Water Main Replacement project. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: