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Home My WebLink AboutChange Order No 2 - YSB SB Thrive Subdivision Proj No 123-011 - Rieth-Riley Construction April 28, 2026 Mr. Garrett VanParys Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 gvanparys@rieth-riley.com RE: Change Order No. 2 – Youth Services Bureau/South Bend Thrive Subdivision and Off-Site Improvements – Project No. 123-011 Dear Mr. VanParys: At its April 28, 2026 meeting, the Board of Public Works approved the above referenced Change Order be increased by $90,378.77 and an additional three-hundred and four (304) days, bringing the revised contract amount to $3,537,249.26. Enclosed is a copy of the Change Order for your records. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk April 28, 2026 Page 1 of 3 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Hillary Horvath, Clerk Board of Public Works FROM: Jacob M. Klosinski, PE, Assistant City Engineer SUBJECT: Change Order No. 2 123-011 Youth Services Bureau & South Bend Thrive Subdivision and Offsite Improvements. DATE: April 21, 2026 The Division of Engineering requests the Board of Public Works approval of Change Order No. 2 for Project No. 123-011 Youth Services Bureau & South Bend Thrive Subdivision and Offsite Improvements. Change Order No. 2 encompasses adjustments to the balance of underruns and overruns for unit price work identified in the original contract as well as some additional scope of work that was required to complete both water main work on McKinley, communication conduit, and electrical conduit adjustments based on code requirements and American Electric Power conduit routing requirements for the lighting circuit. Summary: Change Order No. 2 Items, Underrun (Credits) and Overrun (Increase) UNDERRUNS 7 7: Structure Backfill (Undistributed) $ 1,125.60 9 9: Storm Sewer Pipe Remove $ 117.15 11 11: Concrete Approaches and Sidewalk Remove $ 1,267.56 16 16: Structure Fence Remove $ 9,467.01 22 22: HMA Pavement Base 440 LBS/SYS $ 5,684.58 25 25: PCCP for Approaches 9 Inches $ 2,160.00 26 26: PCCP for Approaches 6 Inches $ 2,082.08 28 28: Concrete Curb 6 Inch $ 2,260.50 31 31: Sodding Stormwater Ponds $ 16,473.00 32 32: Sodding $ 1,418.34 33 33: Trees 2.5 Inch Caliper $ 21,615.00 34 34: Storm Sewer Pipe RCP 12 Inch $ 739.36 35 35: Storm Sewer Pipe RCP 18 Inch $ 2,769.97 36 36: Storm Sewer Pipe PVC C900 12 Inch $ 753.00 38 38: Storm Sewer Catch Basin 30 Inch Dia. $ 7,308.18 40 40: Sanitary Sewer Pipe PVC 8 Inch $ 2,032.35 44 44: Water Main Pipe DI 8 Inch $ 635.14 54 54: Water Service DI 6 Inch $ 6,273.48 55 55: Water Service Copper 2 Inch $ 11,739.36 Page 2 of 3 56 56: Water Service Copper 1-1/2 Inch $ 5,258.82 57 57: Water Service Copper 1 Inch $ 2,945.35 59 59: Connection to Existing Water Main 6 Inch Priva $ 3,845.42 74 74: Maintain Wastewater Service $ 4,650.00 TOTAL CREDIT FOR UNDERRUNS $ 112,621.25 OVERRUNS 20 20: Compacted Aggregate Base No. 53 $ 22,681.88 21 21: HMA Pavement Base 880 LBS/SYS $ 53,958.00 23 23: HMA Pavement Intermediate 275 LBS/SYS $ 6,934.04 24 24: HMA Pavement Surface 165 LBS/SYS $ 7,951.58 27 27: Concrete Curb and Gutter 6 Inch $ 2,561.50 29 29: Concrete Sidewalk 4 Inch $ 1,926.00 30 30: Concrete Curb Ramp $ 6,867.00 39 39: Storm Sewer Manhole 48 Inch Dia. $ 7,340.66 47 47: Fitting DI 11.25 Degree Bend 8 Inch $ 1,650.66 64 64: Conduit HDPE 3 Inch (Lighting) $ 565.00 65 65: Conduit HDPE 2 Inch (Lighting) $ 725.00 66 66: Handhole (Lighting) $ 8,800.00 67 67: Electrical Wiring (Lighting) $ 4,626.00 76 76: Conduit HDPE 3 Inch (Telecommunications) $ 2,109.00 77 77: Handhole (Telecommunications) $ 2,548.00 TOTAL INCREASE FOR OVERRUNS $ 131,244.32 CHANGE ORDER NO. 2 ITEMS 101 Added 4" Water Laterals $ 27,634.14 102 Added McKinley Fire Hydrant $ 4,120.00 103 Slussers Seedong for Ponds $ 12,104.76 106 Slussers Tree - 1.75" Cal. $ 7,280.00 107 Slussers Tree - 2" Cal $ 11,500.00 108 Footer/Rubble Pile Removal $ 9,116.80 TOTAL INCREASE FOR CHANGE ORDER NO. 2 ITEMS $ 71,755.70 SUMMARY UNDERRUNS $112,621.25 CREDIT / DEDUCT OVERRUNS $131,244.32 INCREASE CHANGE ORDER NO. 2 ITEMS $ 71,755.70 INCREASE NET CHANGE ORDER NO. 2 $ 90,378.77 NET INCREASE Page 3 of 3 PROJECT COST SUMMARY Original Contract: $3,326,371.58 Change Order No. 1 $ 120,499.45 (Increase 3.62%) Change Order No. 2 $ 90,378.77 (Increase 2.72%) Total Increase to Contract for Change Orders: $ 210,878.22 Total Increase in Percentage from Original Contract: 6.34% Final Contract Amount: $3,537,249.26 The remaining balance of the project will be covered through the Division of Water Works, Water Works, Infrastructure Mains, Account 622-06-604-620-442007. Contact Jacob M. Klosinski at the Division of Engineering at Ext. 9496 for questions regarding this project. Page 1 of 3 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Hillary Horvath, Clerk Board of Public Works FROM: Jacob M. Klosinski, PE, Assistant City Engineer SUBJECT: Change Order No. 2 123-011 Youth Services Bureau & South Bend Thrive Subdivision and Offsite Improvements. DATE: April 21, 2026 The Division of Engineering requests the Board of Public Works approval of Change Order No. 2 for Project No. 123-011 Youth Services Bureau & South Bend Thrive Subdivision and Offsite Improvements. Change Order No. 2 encompasses adjustments to the balance of underruns and overruns for unit price work identified in the original contract as well as some additional scope of work that was required to complete both water main work on McKinley, communication conduit, and electrical conduit adjustments based on code requirements and American Electric Power conduit routing requirements for the lighting circuit. Summary: Change Order No. 2 Items, Underrun (Credits) and Overrun (Increase) UNDERRUNS 7 7: Structure Backfill (Undistributed) $ 1,125.60 9 9: Storm Sewer Pipe Remove $ 117.15 11 11: Concrete Approaches and Sidewalk Remove $ 1,267.56 16 16: Structure Fence Remove $ 9,467.01 22 22: HMA Pavement Base 440 LBS/SYS $ 5,684.58 25 25: PCCP for Approaches 9 Inches $ 2,160.00 26 26: PCCP for Approaches 6 Inches $ 2,082.08 28 28: Concrete Curb 6 Inch $ 2,260.50 31 31: Sodding Stormwater Ponds $ 16,473.00 32 32: Sodding $ 1,418.34 33 33: Trees 2.5 Inch Caliper $ 21,615.00 34 34: Storm Sewer Pipe RCP 12 Inch $ 739.36 35 35: Storm Sewer Pipe RCP 18 Inch $ 2,769.97 36 36: Storm Sewer Pipe PVC C900 12 Inch $ 753.00 38 38: Storm Sewer Catch Basin 30 Inch Dia. $ 7,308.18 40 40: Sanitary Sewer Pipe PVC 8 Inch $ 2,032.35 44 44: Water Main Pipe DI 8 Inch $ 635.14 54 54: Water Service DI 6 Inch $ 6,273.48 55 55: Water Service Copper 2 Inch $ 11,739.36 Page 2 of 3 56 56: Water Service Copper 1-1/2 Inch $ 5,258.82 57 57: Water Service Copper 1 Inch $ 2,945.35 59 59: Connection to Existing Water Main 6 Inch Priva $ 3,845.42 74 74: Maintain Wastewater Service $ 4,650.00 TOTAL CREDIT FOR UNDERRUNS $ 112,621.25 OVERRUNS 20 20: Compacted Aggregate Base No. 53 $ 22,681.88 21 21: HMA Pavement Base 880 LBS/SYS $ 53,958.00 23 23: HMA Pavement Intermediate 275 LBS/SYS $ 6,934.04 24 24: HMA Pavement Surface 165 LBS/SYS $ 7,951.58 27 27: Concrete Curb and Gutter 6 Inch $ 2,561.50 29 29: Concrete Sidewalk 4 Inch $ 1,926.00 30 30: Concrete Curb Ramp $ 6,867.00 39 39: Storm Sewer Manhole 48 Inch Dia. $ 7,340.66 47 47: Fitting DI 11.25 Degree Bend 8 Inch $ 1,650.66 64 64: Conduit HDPE 3 Inch (Lighting) $ 565.00 65 65: Conduit HDPE 2 Inch (Lighting) $ 725.00 66 66: Handhole (Lighting) $ 8,800.00 67 67: Electrical Wiring (Lighting) $ 4,626.00 76 76: Conduit HDPE 3 Inch (Telecommunications) $ 2,109.00 77 77: Handhole (Telecommunications) $ 2,548.00 TOTAL INCREASE FOR OVERRUNS $ 131,244.32 CHANGE ORDER NO. 2 ITEMS 101 Added 4" Water Laterals $ 27,634.14 102 Added McKinley Fire Hydrant $ 4,120.00 103 Slussers Seedong for Ponds $ 12,104.76 106 Slussers Tree - 1.75" Cal. $ 7,280.00 107 Slussers Tree - 2" Cal $ 11,500.00 108 Footer/Rubble Pile Removal $ 9,116.80 TOTAL INCREASE FOR CHANGE ORDER NO. 2 ITEMS $ 71,755.70 SUMMARY UNDERRUNS $112,621.25 CREDIT / DEDUCT OVERRUNS $131,244.32 INCREASE CHANGE ORDER NO. 2 ITEMS $ 71,755.70 INCREASE NET CHANGE ORDER NO. 2 $ 90,378.77 NET INCREASE Page 3 of 3 PROJECT COST SUMMARY Original Contract: $3,326,371.58 Change Order No. 1 $ 120,499.45 (Increase 3.62%) Change Order No. 2 $ 90,378.77 (Increase 2.72%) Total Increase to Contract for Change Orders: $ 210,878.22 Total Increase in Percentage from Original Contract: 6.34% Final Contract Amount: $3,537,249.26 The remaining balance of the project will be covered through the Division of Water Works, Water Works, Infrastructure Mains, Account 622-06-604-620-442007. Contact Jacob M. Klosinski at the Division of Engineering at Ext. 9496 for questions regarding this project. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 04-20-2026 Name: Jacob M. Klosinski, PE Department of Public Works – Engineering Division BPW Date: 04-28-2026 Phone Extension: 9496 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney Attorney Name Michael Schmidt Purchasing Ashley Rzepka / Mickey Lovy Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. 002 Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Rieth-Riley Construction (V-00001411) New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Youth Services Bureau / South Bend Thrive Subdivision and Off-site Improvements Project Number DFO PROJ-00000465; BPW Project No.123-011; PO-0029777 Funding Source Water Works, Infrastructure Mains Account No. 622-06-604-620-442007 Amount $90,378.77 Terms of Contract Special Contract Provisions Purpose/Description The Division of Engineering and recommends the approval of Change Order No. 2 for the subject project. Change Order No. 2 includes the adjustment of final quantities and additional scope of work (paving, roadway preparation, water main appurtenances, hydrants). For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: