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Home My WebLink AboutAward Bid- 2026 Asphalt Materials Bid Proj No 126-016 - Milestone Contractors LP April 28, 2026 Mr. Dustin P. Hilary Milestone Contractors, L.P. 24358 State Road 23 South Bend, IN 46614 epillipow@milestonelp.com; akreuger@milestonelp.com RE: Award Bid – 2026 Asphalt Materials Bid– Project No. 126-016 Dear Mr. Hilary: At its April 28, 2026 meeting, the Board of Public Works awarded the above referenced bid to you. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by May 12, 2026 to my attention for Board of Public Works approval at hhorvath@southbendin.gov: 1) One (1) signed original of the Public Works Contract (enclosed) 2) Certificate of Insurance naming the City of South Bend as an additional insured Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 28th Day of April , 2026, by and between Milestone Contractors, L.P., (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 126-016 DESCRIPTION: 2026 ASPHALT MATERIALS BID COMPLETION DATE: SEE SPECIFICATIONS FUNDING: 251, 266, 412 The unit prices for this improvement were those prices as received and accepted by the Board on the 28th Day of April, 2026. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS MILESTONE CONTRACTORS, L.P. President Member Printed Name Member Member Signature Member Attest: Clerk April 28, 2026 April 28, 2026 Mr. Jacob K. Kwilasz Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 jkwilasz@rieth-riley.com RE: Bid Award – 2026 Asphalt Materials Bid – Project No. 126-017 Dear Mr. Kwilasz: At its April 28, 2026, meeting, the Board of Public Works awarded the above referenced bid to Milestone Contractors, L.P. Thank you for bidding, and we hope you bid with us in the future. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk Page 1 of 1 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Hillary Horvath Clerk Board of Public Works FROM: Dan Jones, Project Engineer SUBJECT: 2026 Asphalt Material Bid Award Project 126-016 DATE: April 20, 2026 On April 14, 2026, the Board of Public Works opened and read bids for the above project. The Division of Engineering has reviewed the submitted documents and listed the bidders as follows: Milestone Contractors North, Inc. Rieth Riley Construction Co., Inc. Item No. Description Unit Price Unit Price A-1 HMA Surface Type B, 9.5mm, PG 58S-28 $66.75 $68.45 A-2 HMA Surface Type B, 9.5mm, PG 58H-28 $70.00 $70.95 A-3 HMA Binder 11 $66.75 $68.45 A-4 HMA Base 5D $59.00 $58.00 A-5 CMA Patch AE-300P $141.00 $100.00 A-6 High Performance Cold Mix $141.00 $100.00 Engineering recommends the award of a contract for the 2026 Asphalt Materials Bid to the lowest responsive / responsible bidder, Milestone Contractors North, Inc., for the unit prices listed above. Sufficient funds have been appropriated from MVH-R, Major Moves, and LRS. Please call if you have any questions at EXT: 9245 Enclosure: Bid Tabulation End of Memo April 28, 2026 April 28, 2026 BID TABULATION 2026 Asphalt Material Bid Project No: 126-016 For Bids Due: April 14, 2026 BASE BID - ASPHALT MATERIALS Item No.Description Quantity Unit Unit Price Item Total Unit Price Item Total Unit Price Item Total A-1 HMA Surface Type B, 9.5mm, PG 58S-28 10000 TON 69.00$ 690,000.00$ 66.75$ 667,500.00$ 68.45$ 684,500.00$ A-2 HMA Surface Type B, 9.5mm, PG 58H-28 17500 TON 71.00$ 1,242,500.00$ 70.00$ 1,225,000.00$ 70.95$ 1,241,625.00$ A-3 HMA Binder 11 22500 TON 68.00$ 1,530,000.00$ 66.75$ 1,501,875.00$ 68.45$ 1,540,125.00$ A-4 HMA Base 5D 3000 TON 60.00$ 180,000.00$ 59.00$ 177,000.00$ 58.00$ 174,000.00$ A-5 CMA Patch AE-300P 250 TON 90.00$ 22,500.00$ 141.00$ 35,250.00$ 100.00$ 25,000.00$ A-6 High Performance Cold Mix 500 TON 110.00$ 55,000.00$ 141.00$ 70,500.00$ 100.00$ 50,000.00$ BASE BID TOTAL 3,720,000.00$ 3,677,125.00$ 3,715,250.00$ I hereby certify that the above truly and accurately represents bids received for this project on April 14, 2026 Daniel Jones, Senior Project Engineer Addendum #1 N/AN/AN/A Engineer's Estimate Rieth Riley Construction Co., Inc.Milestone Contractors North, Inc. Non-Collusion Affadavit YYN/A Page 1 of 1 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 4/21/2026 Name Dan Jones Department Public Works BPW Date 4/28/2026 Phone Extension 9245 Required Prior to Submittal to Board BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Mickey Lovy Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Milestone Contractors North, LLC New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 2026 Asphalt Materials Bid Project Number 126-016 Funding Source MVH R, LRS Major Moves Account No. Funds 251, 266, 412 Amount Unit Prices Only Terms of Contract Purpose/Description For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: Establish unit pricing for asphalt materials. Pricing good through April 2027. Set annual unit pricing for asphalt materials.