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HomeMy WebLinkAboutOpening of Quotes - Water Treatment Chemicals Wastewater 2026-2027 - JCI Jones ChemicalsBID/PROPOSAL CITY OF SOUTH BEND BID NAME Water Treatment Chemicals Wastewater 2026-2027 FOR BIDS DUE April 28, 2026 ; 9:00 a.m., Local Time PF.ACF, Water Treatment Chemicals Wastewater (Divisible Quote) Item No. Est. Qty. Per Year Item Units Unit Price Total 1 150 Chlorine — 1 Ton Cylinders Ton $1, 360.00 $ 204,000.00 2 90,000 Ferric Chloride Gal. $ $ 3 100 Sulfur Dioxide-1 Ton Cylinders Ton $1,350.00 $ 135,000.00 4 40,000 Dry Polymer Flocculent — 50 / 55 Lb. Polyethylene Bag Lbs. $ N/A $ 5 45,000 Calcium Nitrate Sodium Hypochlorite, 12.5% Gal. $ N/A $ 6 10,000 Gal. $ N/A TOTAL $ $ 339,000.00 Bidder (Firm): JCI Jones Chemicals, Inc. Address: 600 Bethel Avenue City/State/Zip Beech Grove IN 46107 Telephone Number: 317-787-8382 Fax Number: 317-787-8384 By (Signature) Logan Halcomb (Printed Name) Branch Manager (Title) BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Murray L. Miller, Member Joseph R. Molnar, Vice -President Breana N. Micou, Member Abigail E. Magas, Member Attest: Hillary R. Horvath, Clerk AC1 Jones Chemicals Inc. BID ADDENDUM JCI's payment terms are Net 30. We must respectfully insist on including these terms as a term of our bid and any related contract that may be issued. Corporate Offices • 1765 Ringling Blvd. • Sarasota, Florida 34236 • telephone: 941.330.1537 • facsimile: 941.330.9657 a 800.477.1078 Branch Locations • Warwick, NY • Caledonia, NY • Barberton, OH • Riverview, MI • Merrimack, NH • Charlotte, NC Jacksonville, FL • Beech Grove, IN • Milford, VA • Tacoma, WA • Torrance, CA www.jcichemicals.com NOTICE TO BIDDERS Notice is hereby given that the City of South Bend, Indiana, Board of Public Works will receive sealed electronic Responses at bf wbidsrcr southbendin.� ov until 9:00 a.m., EST, on April 28, 2026, for the following: Water Treatment Chemicals Wastewater 2026-2027 Specifications are available for download by visiting the City of South Bend's web page at www.south bend in.0 ov: X Click on "BUSINESS" X Click on "Submit a City Contract Bid" X Click on "City Contracts — Invitations to Bid" X Click on the "Required Link" to register your company. You must register to receive addenda and updates to the specific bid you are interested in. Failure to do so could render your bid non -responsive to the specifications. There is no charge for the specifications. The specifications are also available for review only during regular working hours in the Department of Public Works, Suite 400, City Hall, 215 S. Dr. Martin Luther King, Jr. Blvd., South Bend, Indiana 46601. Bids received after 9:00 AM, Local Time, on April 28, 2026, will be returned unopened. Bids must be on the City of South Bend Bid/Proposal form provided, which includes a Non -Debarment Affidavit, Non -Discrimination Commitment form, and a Non -Collusion Affidavit Form. A Bid Bond in the is not required for this Quotation. A refund of the bid security will be issued upon satisfaction of Bid Award. The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award the base bid plus an alternate(s), the Board will look at the totality of the cost when determining the lowest, most responsible bid. The Board may reject any bid that does not conform to these requirements as non -responsive. The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids which, in its judgment, will be to the best interest of the City of South Bend. BOARD OF PUBLIC WORKS Hillary R. Horvath, Clerk Publish website: April 17, 2026 April 24, 2026 0712412018 w�] LiFf gF CITY OF SOUTH BEND, INDIANA SELLER'S BID FOR SALE OR LEASE OF MATERIALS n PF.ACK BID NAME Water Treatment Chemicals Wastewater 2026-2027 FOR BIDS DUE April 28, 2026; 9:00 AM, Local Time Date: 4123126 Bidder(Firm): JCI Jones Chemicals, Inc. Address: 600 Bethel Avenue City/State/zip:Beech Grove, IN 46107Telephone Number: (317) 787-8382 Agent of Bidder (if Applicable): N/A When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF Indiana ) ) SS: Johnson COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor, or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 23rd day of April 20 26 JCI Jones Chemi Is, Inc ContractorBidder Signature of ntractor/Bidder or Its Agent Logan Halcomb Printed Name and Title Subscribed and sworn to before me this 23rd day of April 12026 My Commission Expires 11 /02/2031 Notary Pu lic County of Residence Johnson Sierra Close Notary. Public Seal State of Indiana Johnson County Commission Number NPo752505 My Commission EXPlns 11/2/2031 (To be completed only by Contractors/Bidders claiming to be a "local Indiana business" pursuant to I.C. 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A 'local Indiana business" refers to any of the following: (1) A business whose principal place of business is located in an affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An `affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5% for a purchase expected by the purchasing agency to be less than $50, 000 • 3% for a purchase expected by the purchasing agency to beat least $50, 000 but less than $100, 000. • 1 % for a purchase expected by the purchasing agency to beat least $100,000. Date: Pursuant to I.C. 36-1-12-22, preference for Project South Bend, St. Joseph County, Indiana. N/A ❑ The location of the principal place of business is claims a local Indiana business (Project # ) located within the City of ❑ St. Joseph County, Indiana ❑ The following county located adjacent to St. Joseph County, Indiana: ❑ The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. ❑ The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12-month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL SOCIAL SECURITY NUMBERS. Dated this day of 20_. Contractor/Bidder (Firm) Signature of Contractor/Bidder or Its Agent Printed Name and Title O� SpU TN 8�� 4 SPECIFICATIONS W CITY OF SOUTH BEND 1865 BID NAME Water Treatment Chemicals Wastewater 2026-2027 FOR BIDS DUE April 28, 2026; 9:00 AM, Local Time Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance with the following attachment(s) which specify the class or item number or description, quantity, unit, unit price CHLORINE TON CONTAINERS............................................................................................. I FERRICCHLORIDE...................................................................................................................2 SULFURDIOXIDE...................................................................................................................... 3 DRY POLYMER FLOCCULENT.............................................................................................. 4 LIQUID CALCIUM NITRATE...........................................................................5 SODIUM HYPOCHLORITE.............................................................................6 FOR ALL CHEMICALS For security purposes vendors shall confirm via fax a copy of the delivery driver's license,. truck and trailer information alone with the anticipated time of arrival not later than 24 hours prior to arrival. Failure to do so will be cause for reiection of material, no billable time will be accepted. Water Works facility deliveries are to be made on normal workdays, Monday through Friday, between 7:00 AM and 11:00 AM. with unloading to be completed before 1:00 PM. Wastewater facility deliveries are to be made on normal workdays, Monday through Friday, between 6:00 AM and 4:00 PM. No stop -off or fuel surcharges allowed; however, demurrage charges will be allowed after 2 hours per stop. All deliveries are F.O.B. Delivery Point. Awards of this bid will be divisible by product. Awards will be based on the lowest responsive and responsible bidder per unit prices on the attached schedule. All prices quoted are to be effective May 1, 2025, through April 30, 2027 (One Year). Prices are to be firm throughout that period without increases. Quantities are estimated and not guaranteed. The City reserves the right to exceed the estimate at the price quoted here in. 1. CHLORINE SPECIFICATIONS TON CYLINDERS A. GENERAL l . Only containers which currently are authorized by regulation for chlorine, which have been inspected and reconditioned as described herein, and which have been tested within the period required by regulations should be filled. It is illegal to ship chlorine containers that have been filled by or without the consent of the owner. 2. Due to the volatile nature of this chemical, the chlorine provider must be able to have one (1) accredited Safety and Handling of Chlorine class per year for South Bend Personnel. 3. Chlorine quotes should be deposit -free. No cylinder deposit should be included in the quote. 4. All bid prices must be honored for no less than 4 months, even in force majeure conditions. Boiling Point -29.29°F-34.050C Critical Density 35.771b./cu. ft. Critical Pressure 1118.4 psia 76.1 Atmos. Critical Temperature 291.200 144.°C Critical Volume 0.02796 cu. ft./lb. Latent Heat of Vaporization 123.7 Btu./lb. @Boiling point Liquid Gas Relationship: 1 volume liquid chlorine = wt. at 457.6 volumes of chlorine, 825 @ standard conditions Melting Point -149.76°F-100.980C Specific Gravity - Dry Gas 2.482 Specific Gravity — Liquid 1.468(° - 4°C) B. Chlorine Ton Containers a) All ton containers must be compatible with Chlorine Institute Emergency Kit 'B" 2. Ton Container Types a) Chlorine ton container types must comply with DOT spec. 106A50OX, DOT or ICC 106A500, 27, BE27. b) Ton Container Valve and Fuse Plug Opening Threads c) The threads in new ton containers are 314-14NGT (CI). 3. Valve Protection a) The ton container valves are protected during shipment and storage by a removable steel valve protective housing or cap. Pressure relief devices shall not be covered by the housing. 4. Ton Container Capacity a) In cases where the capacity of a chlorine container is not known, it can be determined by weighing it empty, and again when completely filled with water, and by multiplying the weight of water at 60OF by 1.25. This is the maximum allowable weight of chlorine allowed in the cylinder or ton container. C. STAMPING 1. Ton Container Stamping a) When manufactured, ton containers are stamped with DOT specification number, material, serial number, inspector's official mark, name, mark or initials of company for whose use the tank is made, (or builder's symbol and serial number), date of test, and water- capacity [DOT Section 179.300-18]. Tare weights may be stamped by builder. Changes in stamping must be made in compliance with DOT Section 173.31(d) or 49CFR. 2. Retest Stamping a) Ton containers do not require the test facility's number on the container. 3. Tare -Weight Stamping a) It is recommended that all new chlorine ton containers be stamped with the original tare weight by the container manufacturer D. VALVES 1. Ton Container Valves a) Chlorine ton containers are to have two identical Teflon style valves produced by Sherwood or Tekno near the center of one head. This is a must comply safety requirement. When vertically aligned, the valve in the upper position is used for gas withdrawal, and the lower one for liquid withdrawal. The standard ton container valve is identical to the cylinder valve except that it has no fusible metal type relief device, and the valve seat diameter may be larger than on most cylinder valves. There are two sizes of ton container valves: 314 inch NGT and 1 inch NGT. 2. Valve Outlet Threads a) Outlet threads on ton containers are special straight threads (1, 030" - 14NGO- RH-EXT) which conform to connection number CGA 820 and B20C which utilize a yoke -type connection. These threads are to accommodate the outlet cap only and are not to be used for chlorine hose connections. E. PRESSURE RELIEF DEVICES 1. Ton Containers a) Ton container valves contain no fusible plugs. The container itself is equipped with six threaded fusible plugs, three in each head, spaced approximately 1200 apart. 2. Ton Container Inspection, Cleaning, and Reconditioning a) In addition to the required period retest, it is recommended that each ton container be internally and externally inspected prior to each filling. This includes all appurtenances, such as valves and fusible plugs. Criteria far such inspection is outlined in "Cylinder and Ton container Procedure for Chlorine Packaging, " Chlorine Institute Pamphlet 17, Sections 3, 4, and S. F. PERIODIC RETESTING AND RE -INSPECTION 1. Ton Containers to be Tested a) Ton containers must be retested at least once in five years (DOT Section 173.34e and Section 173.31 d). b) Ton containers can be filled until the end of the calendar year during which their five-year test is due. c) Retests are also required after any reheat treatment. In addition, retest any container which shows evidence of weakness at any time, or show a S percent or more loss in weight. 2. Test Procedure a) Ton containers are hydrostatically retested by the hydrostatic expansion method [DOT Section 173.34 (a) and Section 173.31 (d)J. If at the time of requalification a container shows a leak or a permanent expansion which exceeds 10% of the total expansion, it must be condemned. 3. Container Records a) Records must be kept showing results of the test. Each container must have the test date plainly and permanently stamped into the metal of one head or the chime of each task passing the hydrostatic retest. G. CONDITIONS OF DELIVERY 1. Delivery Location: Location Type of Container I Address Wastewater 2,000 lb. Ton Container 13113 Riverside Drive 2. Vendor personnel shall conduct all activities related to the loading and unloading of ton containers. 3. Minimum deliveries are one (8) ton containers. 4. Supplier must be able to Guarantee delivery within 3 to 4 calendar days after order placement. Failure to meet delivery times shall result in vendor being disqualified and award nullified. 5. Vendor personnel shall not unload any filled cylinders or ton containers prior to live inspection by South Bend Wastewater personnel. 6. Vendor personnel shall assist South Bend personnel in the visual inspection of each ton container for: a) External damage or defect b) Proper installation of valve protection housing or caps c) Visual inspection of valves and fusible plugs i) All old wire from previous hung tags are to be removed prior to delivery ii) All fusible plugs should be defect free (no pits or holes) d.) Determination of markings of retest and recertification 7. Wastewater facility has overhead crane for offloading ton containers. 2. FERRIC CHLORIDE A. GENERAL i. Normal concentration percent by Weight; 33-35% ii. Specific Gravity: 0.33 b. DELIVERY i. Full truck deliveries (4,000 gallons) to the Ferric feed facility Plant located at; 3113 Riverside Drive, South Bend, IN 46628 3. SULFUR DIOXIDE A. GENERAL i. Sulfur quotes should be deposit -free. No cylinder deposit should be included in the quote. ii. All bid prices must be honored for no less than 4 months, even in force majeure conditions. B. PROPERTIES Boiling Point -10°C Color Colorless Specific Gravity 80°F 1.363 Critical Temp. 314.82°F Critical Pressure 1141.5 PSIA C. USAGE i. Estimated annual usage is 100 tons, more or less, to be delivered in 2,000 lb containers of liquid SO2 in truckload lots of 10 containers. D. DELIVERY i. Supplier must be able to guarantee delivery of up to 8 tons (20,000 lbs) within three (3) to five (5) calendar days from release of requirement. ii. Material to be delivered F.O.B. iii. No freight surcharges allowed. iv. Billing must be submitted on a CWT unit basis. V. Delivery Location: Wastewater Treatment Plant located at 3113 Riverside Drive, South Bend, Indiana 46628. 4. DRY POLYMER FLOCCULENT A. GENERAL The purpose of this specification is to outline minimum acceptable properties of a polymer at the Bureau of Wastewater in the treatment process. ii. Quantity of the polymer stated in this specification is intended as an estimated usage during a 12-month period rather than an absolute quantity. Note that in the section Bid Forms and Execution, Item 19, if bidder is not the manufacturer you must provide further information to have the bid considered. Domestic manufactured products are preferred. iii. Polymer is considered a performance product and must meet certain standards due to compliance related issues on the NPDES Permit. iv. Any supplier that has not been previously approved must perform bench testing on any polymer bid to prove the product will meet the standards necessary to ensure permit compliance. V. Following bench testing any previously untested polymer must prove its performance over a 90-day period. If, at any time during that period, the polymer fails to perform, or its usage creates process irregularities at the wastewater treatment plant such polymer and supplier shall be disqualified. vi. Any polymer previously used at the plant that begins to decline in performance may be disqualified. Vendor will have the opportunity to provide an alternative product, not to exceed the bid price of the original product for testing. If a secondary product fails to perform, the vendor will be disqualified, and polymer needs will go to the open market. vii. When samples are required, such samples shall be delivered or shipped at the vendor's expense to the following name and address: Wastewater Treatment Plant, ATTN: Nancy Clay, 3113 Riverside Drive, South Bend, IN 46628. viii. Samples must be clearly labeled with your company's name, address, and (item number). ix. All samples must be representative of the item bid. X. All samples will become the property of the City of South Bend and will not be returned. B. PROPERTIES i. Products will be a high molecular weight cationic polyelectrolyte, supplied as a micro -bead or in granular form. ii. The product must be completely non -dusting, free flowing and completely soluble in water with a very rapid dissolving rate. iii. Typical Properties Bulk Densi 50 lbs. per cubic ft. Particle Size 95% less than 1 mm H of 1% Solution 3.5 — 4.5 C. PACKAGING/DELIVERY i. Packaging to be in 50 — 55 lb polyethylene bags. ii. Must be able to guarantee delivery of 9,000 lbs within 10 calendar days after order placement. iii. Prices must be submitted in cost per pound with freight included. iv. Material to be delivered F.O.B. the Wastewater Treatment plant located at 3113 Riverside Drive, South Bend, IN. 46628. 5. LIQUID CALCIUM NITRATE 66% A. GENERAL 1. The estimated annual usage of Liquid Calcium Nitrate (66%) is 45,000 gallons, more or less. 2. Supplier must be able to guarantee delivery of 4,000 to 5,200 gallons within five (5) calendar days after order placement. B. TYPICAL PROPERTIES Concentrations: Ca NO3 z 46.34% Ca(NO3)z • 41­120 66.5% Ca 11.2% Mn m Less than 1 Specific Gravity: 1.454 /ml at 20°C H: 6.00 at 20°C C. DELIVERY Full truck load quantities are to be approximately 4,000 gallons 2. Delivery will be to two separate remote locations. Geyer Ditch GPS location 41.69565,-86.40614. Sage Road GPS location 41.71024, - 86.41629. 3. Remote locations are accessed via a combination lock. Delivery requests will include the combination lock if City personnel will not be on -site during deliveries. If City personnel will be on -site the combination will be omitted from the manifest. 4. Prices must be submitted in cost per gallon with freight included. 6 SODIUM HYPOCHLORITE 12.5% A. GENERAL 1. The estimated annual usage of Sodium Hypochlorite is 10,000 gallons more or less. 2. The City owns 2,550+ gallon tank for the storage of Sodium Hypochlorite 12.5%. 3. This tanks comes equipped with all necessary fittings and outlets, as well as secondary containment for increased safety. 4. Supplier must have necessary hoses and connectors to connect to a 2-inch quick disconnect fitting. No stop -off fees or surcharges allowed however, demurrage charges will be allowed after 2 hours per stop B. TYPICAL PROPERTIES Concentrations Sodium Hypochlorite 12.5% Specific Gravity 1.1964 H 12.5 to 13.5 Molecular Weight 74.44 Boiling Point >212°F Freezing Point -11°F C. DELIVERY 1. Supplier must be able to guarantee delivery of 2,000 gallons within 3 to 4 calendar days after order placement. All deliveries shall be made within 48 hours of the request 2. Full truck load quantities of approximately 2,000 gallons are to be delivered, F.O.B. to: Wastewater Treatment Plant 3113 Riverside Drive South Bend, IN. 46628 3. Prices must be submitted and billed in cost per gallon with freight included, billed to the nearest penny. 9 4. at 44, CITY OF SOUTH BEND INSTRUCTIONS TO BIDDERS .'�� `'� • 1465 BID FORMS AND EXECUTION A. Bidders are expected to examine the Drawings, Specifications, Proposal, and all Instructions. Failure to do so will be at the Bidder's risk. B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal and Non -Collusion Affidavit, which is a part of the provided form, where indicated, provide a notary signature and provide all other information required. C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an individual, his/her name and post office address must be shown. If made by a partnership or joint venture, the name and post office address of each member of the partnership or joint venture must be shown. If made by a corporation, the Proposal must be signed by an officer of the corporation or by a representative duly authorized by the corporation to execute the Proposal in its behalf. SEALED BIDS ONLY A. The City of South Bend, Indiana, Board of Public Works will receive sealed electronic Responses at bAwbidsAsouthbendin.gov. B. "Bid for Water Treatment Chemicals Wastewater 2026-2027 — Bidder's Name" shall be included in the subject line of the electronic Bid. C. When samples are required, such samples shall be delivered or shipped at the bidder's expense to the address specified in the Invitation to Bid. Samples must be shipped separately from bid documents and labeled clearly with the Bidder's name, address and the commodity or equipment classifications and documents, the item (and item number, if any), and Material Safety Data Sheets (if applicable). All samples must be representative of the commodities or equipment which will be supplied by the successful Bidder. All samples will become the property of the City of South Bend, and none will be returned, unless otherwise stated in the Specifications. D. Inal, do Rid RAnd Af I n9A. Bid Bond not required. E. In the event of an inconsistency between provisions of the contract documents, the inconsistency shall be resolved by giving precedence in the following order - ORDER OF PRECEDENCE A. Bid Form attached Proposal B. Amendments to Specifications C. Specifications D. Special Provision E. Instructions to Bidders F. Notice to Bidders DELIVERY OF BIDS The City of South Bend, Indiana, Board of Public Works will receive sealed electronic Responses at bpwbids@southbendin _go,.. ADDENDA —NO VERBAL INTERPRETATIONS A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions, or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or unwilling to comply with one or more requirements of the bidding document, such Bidder should so inform the Board of Public Works in writing. Upon receipt of such information, consideration will be given to the advisability of issuing an Addendum which would thereupon become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days prior to the bid opening date in order to give the Board sufficient time to consider any necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished to all prospective Bidders who have registered with the City. All Bidders are required to acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date on executed Proposals. 6. REJECTION OF PROPOSALS CONTAINING ALTERATION. ERASURES. INCOMPLETE BIDS AND ETC. A. Proposals shall be rejected if they show any alteration of form, additions not called for, conditional or alternate bids (except when and insofar as are invited), incomplete bids, erasures, or irregularities of any kinds. B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and where the unit price and the extension thereof do not agree, the unit price for each item shall govern, and the City is authorized to correct all erroneous extension and totals for the purpose of comparing bids. 7. TRADE DISCOUNTS A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidder's unit price, unless otherwise specified. 8. VEHICLE BIDS A. Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly labeled on the outside as to the specific vehicle for which the bid is being submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted. 9. The Board may reject any bid that does not conform to these requirements as non- responsive. 10. TAX EXEMPTIONS A. The City of South Bend is exempt from the payment of federal excise and transportation taxes levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any certificate of exemption required. 11. WITHDRAWAL OF BIDS A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a bid is received by the Board of Public Works prior to the date and hour for receiving and opening bids. In such cases, the same will be returned to Bidder unopened. 12. ESCALATOR OR CONTINGENT CLAUSES A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless requested or permitted by the Invitation to Bid. No Proposal shall contain nor be accompanied by any writing purporting to limit or qualify the City's right to accept such Proposal or purporting to alter such Proposal or any Contract which may be executed pursuant thereto. 13. PRICES MUST BE DELIVERED PRICES A. The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as specified in the Invitation to Bid. No fuel surcharges accepted. 14. AWARD — WAIVER OF TECHNICALITIES A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the opening of Proposals to the lowest responsible and responsive Bidder whose Proposal complies with all the requirements prescribed, exclusive of technicalities waived. Until the final award of the Bid, however, the right is reserved by the City to reject any and all Proposals and to waive technical errors. 15. SPLITTING OF AWARDS/DIVISIBLE BIDS A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the lowest responsible and responsive Bidder for each item or class of items as indicated in the bid documents. 16. BIDDER QUALIFICATION A. The City may require any Bidder to submit evidence of qualifications, and may consider any evidence of the financial, technical, and other qualifications and abilities of the Bidder. The City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis of financial resources and responsibility, possession of adequate equipment, personnel, experience, and past record of performance to perform the obligations to be undertaken competently and without delay. 17. PURCHASE ORDERS A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is made by the City. 18. NEW MANUFACTURE A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the latest model of manufacture. 19. SOURCE OF SUPPLY A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub- contractors must be identified. 20. PACKAGING A. All items shall be delivered strongly packed and marked according to accepted commercial practice unless otherwise directed in the Specifications. No charge shall be made for containers and the City shall have no obligation to return containers unless otherwise provided by the Specifications or Special Provisions. Any items not received in good condition will be rejected. 21. INSPECTION OF GOODS A. The City of South Bend reserves the right to inspect and have any goods tested after delivery for compliance with the specifications. Notice of latent defects, which would make the item unfit for the purposes for which they are required, may be given at any time within one year after discovery of the defects. B. All items rejected must be removed immediately by the Contractor at the expense of the Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold by the City of South Bend. C. The above provision shall not be construed in limitations of any rights the City may have under any laws including the Uniform Commercial Code. 22. ASSIGNMENTS A. No person to whom a Contract has been awarded may assign his interest in the Contract without the consent, in writing, of the City. 23. CANCELLATION A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct on the part of the Contractor. 24. DEDUCTION OF DAMAGES A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the Contractor on the Contract or any other Contract, any amount sufficient to compensate the City for any damages suffered by it because of the Contractor's wrongdoing. 25. _METHOD OF INVOICING FOR PAYMENT A. Contractor shall bill the City of South Bend 1. On regular invoice form giving a complete and detailed description of the goods delivered, including purchase order number. 2. If the Contractor allows a discount, the period of time in which the City must make payment to qualify for the discounts shall be computed from the date the City received the invoice (completely filled out), or the date the goods are delivered and accepted, whichever may be later, and shall not be less than twenty (20) days. 3. If more than one shipment is made under the Contract and on the same purchase order, the City will make partial payments on a basis that is agreeable to both parties. 26. OWNERSHIP OF GOODS A. The goods which are the subject of the Contract shall remain property of the Contractor until delivered to and accepted by the City of South Bend. 27. ESTIMATED QUANTITIES A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents the estimated requirements of the City for a specified period of time, the unit price and the extended total price thereof shall be used only as a basis for the evaluation of bids. The actual quantities necessary may be more or less than the estimate, but the City shall neither be obligated nor limited to any specific amount. The City will, if at all possible, restrict increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict decreases to twenty percent (20%) of the estimated quantity. 28. TERM "OR EQUAL" A. Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from specified item shall file with his/her bid a letter fully explaining and justifying his/her proposed article or equal. The City of South Bend shall be the sole judge in determining if the "OR EQUAL" offered meets the Specifications. 29. INDEMNIFICATION CLAUSE A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its agents, officers, and employees from all costs, losses, claims and suits, including court costs, attorney fees, and other expenses, arising from or out of the negligent performance of this Contract by the Bidder or because or arising out of any defect in the goods, materials or equipment supplied by the Bidder. }x�a(l,cmicakhx. JCI Jones Chemicals, Inc. Consent to Shareholder Action January 23, 2025 I, the undersigned shareholder, being the holder of all shares of stock of the above company now outstanding, hereby resolve as follows: 1. Sierra McElfresh, Office Manager 2. Brian Logan Halcomb, Brandt Manager are hereby authorized to submit and sign bids, contracts and other documents pertaining thereto of this Corporation, to municipalities and other for the sale of company products. Jeffrey W. Jones, C.E.O. & President Attest: A . Summer Mello, Vice President Corporate Offices • 1765 Ringling Blvd • Sarasota, Florida 34236 • tdome: 941.330.1537 • faximilr 941.330.9W * 800.477.1078 Branch Lowtions • Warwick, NY • Caledonia, NY • Barberton, OH • Riverview, M . Merrimack, NH • Charlotte, NC Jacksonville, FL • Beech Grove, IN • Milford VA • Tacomn, WA • Torrance, CA www jd the nicals.00m 114 j ( � I r , . .. •..c 4y AFFIDAVIT OF COMPLIANCE CHLORINE JCI Jones Chemicals, Inc. hereby guarantees that the chlorine comprising each shipment or other delivery made to the buyer complies with all applicable requirements of the AW WA Standard for Liquefied Chlorine, AWWA B301-18. We believe the above certification holds true until such a time as the AW WA Standard for Liquefied Chlorine is amended or the above certification is revoked in writing. In addition, this product is certified under the ANSUNSp Standard 60. Very truly yours, JCI JONES CHEMICALS, INC. Sierra McBI&esh Office Manager Sales Coordinator Beech Grove, IN 46107 (317) 787-8382 Chlorine (gaseous) Color (as gas) Color (as liquid) Odor Orcaanic Im, urities Chloroform Carbon Tetrachloride Inorganic Impurities Nitrogen Trichloride Bromine Non-volatile Residue Moisture Content QA-II-3 JCI JONES CHEMICALS, INC. Raw Material Specification Chlorine, caseous C12 99.8% minimum Green -yellow Amber Pungent, irritating 100 ppm maximum 100 ppm maximum 10 ppm maximum 500 ppm maximum 50 ppm maximum 50 ppm maximum NOTE: Always read and follow the product label and Safety Data Sheet (SDS). Description This raw material is manufactured resulting in a green -yellow gas or when compressed, an amber liquid. It has a pungent, irritating odor and is considered toxic by inhalation. It is noncombustible by itself, yet supports combustion through oxidation. This specification is cited in part to conform to Environmental Protection Agency criteria for use in the manufacture of sodium hypochlorite. JCI Jones Chemicals, Inc will set specifications for raw materials at its discretion according to a set specification criteria and intent of use. Rev. 2/12/2025 CERTIFICATE OF COMPLIANCE C-Ocat ftmbw 2074041&WIMB Raf"Rosa wwo MMW26 20 njjG boft MM4-APR L-96 w%wto; JC! XwcS CHEMic" lNG 1765 PJNGLfN0 KVD SARASDTA' FL 34M' This is td ouft that DRINKING WATER TREATMEw cp EmICALS mp r. —fee of sunny 9ao Chlorines No" bean hnrestWW try UL in tfce WIM fit& Sisn*"Ws) tndlcs a Ton this Gertlycarr. Sb"dardW far II AW, # EtTex 0 - DM*kV 11 btar Tfeebftft Ne�ti Chotha�2dE A"Oon rf 0^A° rn Soh the UL Online C� Dkeubwy at ,i�#rfdsta � for e�fana( Only thwa PDd=W toff tie UL Cdar kgfi a Mark fWfhe us end tlaneia,#laid br card ytrd as tleklp 's won -d Fogm-Up ft-A a and awoUyg a* VVqAU UA and than The LIL CWadlcWm @lark k okoW fhe UL in a dfcb ombttb i3t %ft the Wwo eheew x o cul ao "WrAw mnayh*a#pttanq am" *069 l d by Lit, a ataftx""to kKQDOf#mvfttt oft!LswwadiQntoff* Prx&IManditprohdcwwmdw*iemd=twftftas fa �+�wt'#�e LM. �N. Trr, ur. � tuwk forte >ndtaiear ttw. UL drop Mark for G�rmtht � the +►rord'�LAS$1F7�" (ea eMwnx a cormof rakr#�M�nsaj, bet 4luma -kr a ,by tltt a st"mtso kfta& On Godard n►UL S ew*j Han jvtft tn tthee kwtt �. U uo[tde } §� EhQ6th� Fosfk�. m sesd LookfbrtlwLLCtaactficallontr *onfneMbduet. TWgi o ey a+tmarntW tJL a quaC*Vde d ft product w apeeEfled cn ft oqnrCoW were t*350 wof n e'7 �..�.r....�.....,.....�,,,.. .,/r'�l .� .�w�� y ~n.W �Y.InW1���■��rrll W�1auuRI��VVM.�.�Yi+awiK�IM\�+Y\lo�� P.y.iat �q '` JuneaC7�cmicals fnc. AFFIDAVIT OF COMPLIANCE SULFUR DIOXIDE JCI Jones Chemicals, Inc. hereby guarantees that the sulfur dioxide comprising each shipment or other delivery made to the buyer complies with all applicable requirements of the AWWA Standard for Sulfur Dioxide, AWWA B512-15. We believe the above certification holds true until such a time as the AWWA Standard for Sulfur Dioxide is amended or the above certification is revoked in writing. Very truly yours, Sierra McElfresh Office Manager Sales Coordinator Beech Grove, IN 46107 317-787-8382 600 Bethel Avenue • Beech Grove, Indiana 46107 • telephone: 317.787.8382• facsimile: 317.787.8384 Corporate Offices . Sarasota, FL • Branch Locations • Warwick, NY . Caledonia, NY • Barberton, OH • Riverview, MI • Merrimack, NH Charlotte, NC *Jacksonville, FL . Milford, VA • Tacoma, WA • Torrance, CA www.jcichemicals.com QA-II-4 JCI JONES CHEMICALS, INC. Raw Material Specification Sulfur Dioxide, liquid Sulfur Dioxide (Liquid) S02 99.9% minimum Moisture Residue Acidity (as H2SO4) Color (as liquid) Color (as gas) Odor 80 ppm maximum 40 ppm maximum 20 ppm maximum Water White Colorless Pungent sulfur NOTE: Always read and follow the product label and Safety Data Sheet (SDS). Description This raw material is found as a colorless gas or when compressed, a water -white liquid. It has a sharp, pungent odor and is considered toxic by inhalation. Sulfur dioxide is soluble in water, alcohol and ether and forms sulfurous acid (H2SO3) readily. It is noncombustible. JCI Jones Chemicals, Inc. will set specifications for raw materials at its discretion according to a set specification criteria and intent of use. Rev. 2/12/2025 State of Indiana Office of the Secretary of State CERTIFICATE OF EXISTENCE To Whom These Presents Come, Greeting: I, DIEGO MORALES, Secretary of State of Indiana, do hereby certify that I am, by virtue of the laws of the State of Indiana, the custodian of the corporate records and the proper official to execute this certificate. I further certify that records of this office disclose that JCI JONES CHEMICALS, INC. duly filed the requisite documents to commence business activities under the laws of the State of Indiana on April 01, 1993, and was in existence or authorized to transact business in the State of Indiana on January 09, 2026. I further certify this Foreign For -Profit Corporation has filed its most recent report required by Indiana law with the Secretary of State, or is not yet required to file such report, and that no notice of withdrawal, dissolution, or expiration has been filed or taken place. All fees, taxes, interest, and penalties owed to Indiana by the domestic or foreign entity and collected by the Secretary of State have been paid. V In Witness Whereof, I have caused to be affixed my signature and the seal of the State of Indiana, at the City of Indianapolis, January 09, 2026 19118110i•LiINT"31 SECRETARY OF STATE 1993040139 / 20264829927 All certificates should be validated here: https://bsd.sos.in.gov/ValidateCertificate Expires on February 08, 2026. To place an order with JCI Beech Grove, all orders should be sent via email to beechr,royeca ;cichern.com Please include in your email the following: • Product needed and. amount • Exact delivery address • Requested delivery date • Purchase order number (or a verbal PO) • When ordering containers — provide number of empty containers being returned • Contact information If you are using a Purchase Order number, attach the PO to the email for our records. We will not be able to process orders using a PO number unless we have a copy of the PO on file. A Verbal PO is fine and does not require any additional documentation. A verbal PO does not include numbers. Please state in the email if you are using a Verbal PO. (Verbal and your name) If you have any questions, please call our office at 317-787-8382. JC1 Jones Chemicals, Inc 600 Bethel Avenue Beech Grove, IN 46107 Branch Manager: Logan Halcomb Office Manager: Sierra McElfresh