The URL can be used to link to this page

Home My WebLink About04282026 BPW Regular Meeting Agenda - FinalCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA APRIL 28, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 1 1.REVIEW OF MINUTES A.Approve Agenda Review, and Regular Meeting Minutes of April 9, and April 14, 2026 2.OPENING OF BIDS A.River Glen Office Building Demolition - Project No. 126-030 1.Funding: PR- 00046877 3.OPENING OF QUOTATIONS A.Milkweed Commons Utility Hookups– Project No. 125-021C 1.Award 2.Funding: River West DA TIF B.The Pointe at Riverwalk Framing and Decking – Project No. 124-069F 1.Funding: River East TIF C.South Bend Police Department Server Room Cooling – Project No. 126-035 1.Funding: PR-Under Review D. Water Treatment Chemicals for Wastewater 2026-2027 1.Funding: Sewage Works, Wastewater Operations E.West Washington Mid-Block Crossing – Project No. 124-070 1.Funding: PR-00047509 F.Veteran’s Memorial Park Twyckenham Sidewalk – Project No. 125-077 1.Funding: PR-00047518 4.AWARD BIDS AND APPROVE CONTRACTS A.Sale of City-Owned Property – 3814 S. Michigan St. 1.Name: K.R. Palmer 2.Amount: $7,550; Associated Fees Total: $7,706 B.Sale of City-Owned Property – Vacant Lot 39 – Michigan St. 1.Name: K.R. Palmer 2.Amount: $8,450; Associated Fees Total: $8,606 C.2026 Traffic Calming – Project No. 126-023 1.Company: Premium Concrete Services 2.Amount: $377,170; Base Bid plus Alternate #1 3.Funding: PR-00047486 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA APRIL 28, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 2 D. 2026 Street and Sewer Materials Bid – Project No. 126-015 1. Company: Ozinga Ready Mix a) Division A 2. Company: Klink Trucking, Inc. a) Division B, Items B-1, B-3, B-4, and B-6 3. Division B, Item B-2: No Bids Received, May Proceed to Open Market 4. Company: Penn Soils LLC a) Division B, Item B-5 5. Company: BUC Construction Supply, Inc. a) Division C 6. Company: American Highway Products a) Division D 7. Company: Ennis-Flint Inc. a) Division E: Items E-1, E-2, E-3, and E-4 8. Division E, Item E-5; No Bids Received, May Proceed to Open Market 9. Division F, Item F-1: No Bids Received, May Proceed to Open Market a) Division F 10. Company: Bit-Mat Products of Indiana a) Division G, Items G1 & G-2 11. Division G, Item G-3: No Bids Received, May Proceed to Open Market 12. Funding: Funds 202, 251, 266, 412, 640, 641 E. 2026 Asphalt Materials Bid– Project No. 126-016 1. Company: Milestone Contractors, L.P. 2. Amount: Unit Pricing, See Memo) 3. Funding: Funds 251, 266, 412 5. CHANGE ORDERS A. Riverfront West Urban Neighborhood Development – Project No. 121-067 1. Company: C&E Excavating, Inc. 2. Change Order No.: 2 3. Time Extension for Milestone 3: Sixty (60) Calendar Days 4. New Completion Date: July 31, 2027 5. Time Extension for Milestone 4: Ninety (90) Calendar Days 6. New Completion Date: October 31, 2027 7. Funding: PO-004183 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA APRIL 28, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 3 B. Youth Services Bureau/South Bend Thrive Subdivision and Off-Site Improvements– Project No. 123-011 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 2 3. Increase Amount: $90,378.77/Additional Three-Hundred and Four (304) Days 4. Percent of Increase: 2.72 5. Total Percent of Change: 6.34 6. Revised Contract Amount: $3,537,249.26/Completion Date May 31, 2025 7. Funding: PO-0029777 C. Sorin Park Playground Installation – Project No. 125-076 1. Company: Ann Bernard Construction, LLC 2. Change Order No.: 1 3. Increase Amount: $3,500 4. Percent of Increase: 14.26% 5. Revised Contract Amount: $28,040 6. Funding: PR-00045207 D. Madison Lifestyle District – New Parking Garage CMc – Project No. 123- 074 1. Company: F.A. Wilhelm 2. Change Order No.: 1 3. Increase Amount: $1,100,176 4. Percent of Increase: 16.1% 5. Revised Contract Amount: $7,939,176 6. Funding: PO-0037917 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Century Center Kitchen Duct Replacement – Project No. 125-060 1. Title Sheet 2. Funding: PR-00047596 B. Heartwood Commons TIF Project – Project No. 126-031 1. Title Sheet 3. Funding: PR-00047578 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA APRIL 28, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 4 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS A. South Bend ABIS System 2026-2036 Contract 8. RESOLUTIONS A. Resolution No. 16-2026 A Resolution of the City of South Bend, Indiana Board of Public Works Accepting the Transfer of Real Property from the South Bend Public Transportation Corporation 1. Description: Based on the lease terms between TRANSPO and the Board, Ownership of the Main Colfax Parking Garage is Scheduled to be Transferred Back to the Board upon the Conclusion of the Lease Term. B. Resolution No. 17-2026 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Patrolman First Class David Ryan’s Firearm C. Resolution No. 18-2026 A Resolution of the City of South Bend, Indiana Board of Public Works Approving the Donation of Police Equipment 1. Description: Donation of Two (2) 2015 Ford Taurus Police Vehicles No Longer used by the SBPD to the Shirley Police Department 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Real Property Transfer Agreement – Affordable HomeMatters Indiana, LLC 1. Description: Transfer of Property at 530 Blaine Ave. for Development of an Affordable Housing B. Amendment No. 1 to Professional Services Agreement– Alliance Architects, Inc. 1. Description: Additional Design Services, Construction Plans, and Specs for the Streets Department Locker Room Expansion Project, Project No. 126-004 2. Amount: $11,000 3. Funding: PR-00045508 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA APRIL 28, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 5 C. Amendment No. 1 to Professional Services Agreement – SJCA Inc. 1. Description: Full Design for Sidewalk & Storm Sewer Extension on the Northside of Ireland Rd. for the Ireland Rd. Sidewalk Connector, Project No. 125-036 2. Amount: $31,407 3. Funding: PO-0040748 D. Amendment No. 2 to Professional Services Agreement – A&Z Engineering, LLC 1. Description: Additional Engineering Services, Including Railroad Permit Resubmission, Construction Observation, Geotechnical Services, and Survey Services for the Greenlawn Water Main Replacement Project, Project No. 122-041 2. Amount: $37,190 3. Funding: PR-0017156 E. Contract – C.H. Garmong & Son, Inc. 1. Description: Pre-Construction Contract for Chosen CM from the RFP Process for the Main St. Parking Garage CMc and the General Approach to the Eventual GMP, Project No. 125-065 2. Amount: $15,000 3. Funding: PR-00047561 4. Funding: PO-0037917 F. Amendment No. 1 to Temporary License Agreement – Roger & Andrea Morton 1. Description: Extend Possession Date of the Property at 1839-1837 Randolph St. to Twelve (12) Months to Allow More Time for the Sellers to Purchase a New Residence and Relocate Personal Property 10. LICENSES AND PERMITS A. Licenses 1. Type: Massage Establishment Renewal a) Applicant: Council Oak Spa b) Location: 3302 Portage Ave. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA APRIL 28, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 6 2. Type: Massage Establishment Renewal a) Applicant: Heart2Heart Massage & Wellness b) Location: 310 N. Ironwood Dr. c) Favorable Recommendations 3. Type: Massage Establishment Renewal a) Applicant: L&L Bodywork LLC b) Location: 3524 Mishawaka Ave. c) Favorable Recommendations 4. Type: Massage Establishment Renewal a) Applicant: Therapeutic Indulgence b) Location: 903 E. Jefferson Blvd. c) Favorable Recommendations 5. Type: Massage Establishment Renewal a) Applicant: AB Reflexology & Massage b) Location: 2614 S. Michigan St. c) Favorable Recommendations 6. Type: Massage Establishment Renewal a) Applicant: King Massage b) Location: 2052 E. Ireland Rd. c) Unfavorable Recommendations/See Comments 7. Type: Transient Merchant a) Applicant: Homestead Steaks LLC b) Date/Time: May 8-12, 2026/ 10:00 a.m. to 7:00 p.m. c) Location: 4640 S. St. Joseph St. – Menard’s Parking Lot d) Favorable Recommendations Subject to if using Tent Must Meet Guidelines and Applicable Permitting B. Sidewalk Café Permits 1. Applicant: The Early Bird Eatery a) Location: 117 E. Wayne St. b) Date/Time: Monday-Friday 8:00 a.m. to 2:00 p.m./Saturday-Sunday 9:00 a.m. to 2:00 p.m. c) Favorable Recommendations Subject to Meeting the Minimum ADA Clearances CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA APRIL 28, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 7 2. Applicant: Ivy Alley Social House a) Location: 321 W. Wayne St. b) Date/Time: Tuesday-Sunday/ 11:00 a.m. to 11:00 p.m. c) Favorable Recommendations Subject to Meeting the Minimum ADA Clearances C. Long Term Occupancy Permit 1. Applicant: F.A. Wilhelm Construction Co., Inc. a) Location: Madison St. between Michigan St. and Main St. b) Description: Facilitate Construction of the Madison Lifestyle District Project c) Dates: March 30, 2026, to December 31, 2027 d) Favorable Recommendations 2. Applicant: Ancon Construction a) Location: Sidewalks abutting 2614, 2616, & 2626 Main St. and 109 E. Eckman St. b) Description: Construction of New Laundromat and Replace City Sidewalks Along Main St. and Eckman c) Dates: May 2026 through September 2026 d) Favorable Recommendations 11. STREET/ALLEY VACATIONS A. Applicant: Dave and Jennifer Ludwig 1. Location: Right of Way at 710 & 718 Napoleon St. 2. Purpose: The project will have removal of the home at the SW corner of Napoleon & St. Peters Street, split the property into 2 lots, erect 2 new homes on the site, relocate the sidewalk further north towards the curb on Napoleon, reconstruct the curb ramp at the SW corner of Napoleon/St. Peter 3. Favorable Recommendations Subject to Sidewalk being Entirely within the Newly Established Right-of-Way and Remain to the South of the Existing Established Trees and Installation of ADA Ramps CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA APRIL 28, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 8 12. TRAFFIC CONTROL DEVICES A. Removals - Handicapped Accessible Parking Space Sign 1. Location(s): a) 718 S. 28th St. b) 725 S. 27th St. c) 1117 Roosevelt St. d) All Criteria Met 13. RATIFY BONDS A. Excavation Bonds 1. Sunnybrook Excavating LLC, Approved effective April 9, 2026 2. Peerless-Midwest, Inc. Approved effective April 15, 2026 B. Occupancy Bonds 1. Sunnybrook Excavating LLC, Approved effective April 9, 2026 2. ClimbX Clean Solutions, Approved effective April 16, 2026 3. Defender Roofing & Construction LLC, Approved effective April 20, 2026 4. Peerless-Midwest, Inc., Approved effective April 15, 2026 5. F.A. Wilhelm Construction Co., Inc., Approved effective April 21, 2026 14. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0132462; GBLN-0132586; GBLN-0132633 a) Date: 03/25/2026 b) Amount: $2,395,118.54 2. Claim No.: GBLN-0133126; GBLN-0133194; GBLN-0132950 a) Date: 03/31/2026 b) Amount: $3,037,870.44 3. Claim No.: GBLN-0133475; GBLN-0133637; GBLN-0133764 c) Date: 04/08/2026 d) Amount: $1,464,423.06 4. Claim No.: GBLN-0133958; GBLN-0134034 e) Date: 04/14/2026 f) Amount: $2,627,223.21 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA APRIL 28, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 9 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.