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HomeMy WebLinkAboutAmendment No. 1 to PSA - Nexus Center Elevators Proj No 125-016 - JQOL April 14, 2026 Ms. Jerica Kay Barlow JQOL Global LLC 8440 Allison Pointe Blvd., Suite 425 Indianapolis, IN 46250 jbarlow@jqolusa.com RE: Amendment No. to Professional Services Agreement Dear Ms. Barlow: At its April 14, 2026 meeting, the Board of Public Works approved the above referenced amendment for the redesign of the Nexus Center elevator, Project No. 125- 016 in the amount of $38,700. Enclosed please find a copy of the amendment for your records. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K, consisting of 7 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated May 13, 2025. AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. __1__ 1. Background Data: a. Effective Date of Owner-Engineer Agreement: May 13, 2025 b. Owner: City of South Bend c. Engineer: JQOL Global LLC d. Project: Nexus and Main / Wayne Garage Elevators 2. Description of Modifications: a. Engineer shall perform or furnish the following Additional Services: civil and surveying services. An allowance for architectural services is also included. b. The Scope of Services currently authorized to be performed by Engineer in accordance with the Agreement and previous amendments, if any, is modified as follows: To reduce costs, the new elevators shaft at the existing Nexus Center is being moved for the interior of the building as indicated in the original scope, to the exterior of the building. This shift will result in updated structural design services. [“Global_Change Order_Nexus Elevator Shaft_2026_R2”] 5. Agreement Summary (Reference only) a. Original Agreement amount: $48,000 ____________ b. Net change for prior amendments: $ N/A_____________ c. This amendment amount: $38,700_____________ d. Adjusted Agreement amount: $86,700_____________ The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is April 6, 2026. Page 2 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. OWNER: ENGINEER: By: By: Jerica Kay Barlow Title: Title: Director of Structural Engineering - IN Date Signed: Date Signed: April 6, 2026 April 14, 2026 8440 Allison Pointe Blvd, Suite 425 Indianapolis, IN 46250 317-661-1964 www.jqolusa.com April 6, 2026 JQOL CHANGE ORDER REQUEST Zak Tebell City of South Bend 215 S Dr. Martin Luther King Jr. Blvd, Suite 400 South Bend, IN 46601 Reference: Nexus Elevator Shaft South Bend, IN Dear Zak Tebell, We propose to render professional structural engineering services in connection with the Nexus Elevator Shaft in South Bend, IN (hereinafter called "the project"). This proposal represents a legal agreement between JQOL Global LLC., the designer of record and City of South Bend (Client). We will provide the Basic Services as described in Project Description below. Terms and Conditions shall be as provided in this proposal. Change Description To reduce costs, the new elevator shaft at the existing Nexus Center is being moved from the interior of the building to the exterior of the building. This shift will result in updated design and drawings. This change requires the additional services of civil design and surveying. Both scopes are included in this change order Project Description (Structural) 1. Structural design of a new elevator shaft at the existing Nexus Center in South Bend, Indiana. 2. This proposal assumes the shaft will be structurally independent of the existing building. 3. Elevator shaft will service the basement, first and second floors of the existing structure. a. Elevator shaft will be reinforced masonry with a cast-in-place concrete foundation. b. Elevator shaft will be located on the exterior of the building where the low roof transitions to the high roof on the east wall. 4. Structural modifications to the existing building will be limited to support of the exterior façade. 5. The new shaft may impose snow drift to the low roof. This proposal includes existing joist analysis. 6. This proposal assumes an architect will be included on this project team. Archtiectural services are not provided in this proposal. Project Description (Civil) 1. The project is located at 3607 S Main Street, South Bend, IN 46614. 2. JQOL will provide the following civil engineering services: a. Site layout based on architectural/structural placement of the elevator shaft. 8440 Allison Pointe Blvd, Suite 425 Indianapolis, IN 46250 317-661-1964 www.jqolusa.com b. Grading plan c. Utility coordination if necessary d. Erosion control plan i. It is assumed that the site is less than an acre of disturbance and no SWPPP/CSGP will be required 3. This proposal assumes that no site permitting will be required Project Description (Survey) 1. Surveyor will prepare a Topographic Survey for the site including the following: a. Establish horizontal control (State Plane East and Ground System) b. Establish vertical control (1988 Datum) i. Set a minimum of 1 temporary benchmark on site to be used during construction c. Select topographic survey (50-foot grid) and 25-foot overlap topographic survey i. Show spot elevations to the nearest 0.1 foot ii. Provide the location, size and elevation of all improvements within the survey limits iii. Plot the location of storm drainage structures, sanitary structures, roads, driveways, edges of curbs, parking areas, walks, water’s edge of ponds (if available), drainage ways, fencing, etc. iv. Provide the location and size of individual trees outside of wooded areas larger than 4” DBH within the survey limits v. Plot the location of the drip line of all groups of tree and vegetation where locating individual trees is not feasible vi. Measure finish floor elevation at each entrance and exit of existing building(s) within the survey limits d. Locate aboveground evidence of utilities on site, plus marks made on the ground by local utility companies (One Call). One Call will only locate utilities within the public right-of-way or within recorded easements e. CAD Drafting and creation of a TIN and contours (1-foot contour interval) f. Check property corners g. Review fees are the responsibility of the Client Fee for Basic Services 1. Based on the stipulations in this letter, the lump sum fee (LSF) for Basic Services will be: a. Structural Fee: $20,000.00 b. Civil Fee: $ 5,000.00 c. Survey Fee: $ 3,700.00 d. Architectural Allowance: $10,000.00 Total Fee: $38,700.00 (thirty-eight thousand seven hundred dollars) 8440 Allison Pointe Blvd, Suite 425 Indianapolis, IN 46250 317-661-1964 www.jqolusa.com 2. Reimbursable expenses will be billed to the Client as stated in Reimbursable Expenses listed below. Reimbursable expenses are not part of the Basic Service fee. REIMBURSABLE EXPENSES Description Rate Courier Cost x 1.10 UPS Cost x 1.10 Reproduction $0.50 per square foot Copying Cost x 1.10 Mileage $0.80 per mile Travel – Airfare Cost x 1.10 Travel – Car Rental Cost x 1.10 Travel – Hotel Cost x 1.10 Travel – Parking Cost x 1.10 Additional Site Visits $1,400 per Visit Permit Fees Cost x 1.10 Fee for Additional Services 1. Fees for additional services will be billed to the client at an agreed upon price, or at the stated hourly rates. A letter authorizing JQOL Global to proceed with additional services must be received before any work will be done. Hourly rates are as follows: Principal $300.00 Engineering Director $250.00 Senior Engineer $180.00 Project Manager $160.00 Project Engineer $140.00 Design Engineer $130.00 Administration $75.00 2. Substantial changes to the Project Description, or major revisions after the acceptance of design development drawings, shall be subject to additional fees based on the hourly rates or as negotiated. Billing 1. Billing of the original agreement applies. Items Not in Scope of Work JQOL Global assumes no responsibility, neither stated nor implied, for the adequacy of the following: 1. Mechanical, Electrical, Plumbing layout, design, function, compatibility, dimensions, etc. 2. Fire protection layout, design, function, compatibility, dimensions, etc. 3. Landscape layout, design, function, compatibility, dimensions, etc. 4. Services relating to Special Inspections, as outlined in IBC, are specifically omitted from this Agreement; Special Inspection Services shall be by separate contract between Construction Manager and Structural Engineer of Record. 8440 Allison Pointe Blvd, Suite 425 Indianapolis, IN 46250 317-661-1964 www.jqolusa.com 5. Hazardous materials. This agreement, consisting of five pages, represents the entire understanding between the Client and JQOL Global with respect to the project and can only be modified in writing signed by both firms. If it satisfactorily sets forth your understanding of our agreement, please sign this proposal and return it to JQOL Global. Thank you very much for considering JQOL Global for this project. Sincerely, JQOL Global LLC Accepted: By:____________________________ Title:___________________________ Jerica Barlow, P.E. Director of Structural Engineering | IN Date:___________________________ 8440 Allison Pointe Blvd, Suite 425 Indianapolis, IN 46250 317-661-1964 www.jqolusa.com Terms and Conditions This is an agreement effective as of the date signed by Client (“Effective Date”). Terms and conditions of the original agreement apply. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 4/7/2026 Name: Zak Tebell Department of Public Works – Engineering Division BPW Date: 4/14/2026 Phone Extension: 9358 Required Prior to Submittal to Board BPW Attorney X Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ratify Emergency Contract Ease./Encroach Required Information Company or Vendor Name JQOL New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Nexus Center Elevator Project Number 125-016 Funding Source PR-00040873 Account No. 430-10-102-121-443001--PROJ00000632 Amount $38,700 Terms of Contract Amendment 1 Special Contract Provisions N/A Purpose/Description Amendment 1 including redesign of Nexus Center elevator. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: