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HomeMy WebLinkAboutChange Order No 1 (F) & PCA - EV Charger Installations Proj No 124-052 - Barnes Concepts Regarding the closure of the EV Charger Project 124-052: Barnes Concepts, LLC represented to the City that it had completed its work related to EV Charger Project 124-052. As is customary, a final walkthrough was done and a punch list was created. It was observed that there were many items not up to electrical code or specifications written out in the project contract. These items were asked to be addressed in a timely manner as the worksites were not operable. Communication between the contractor and City Team became sporadic and indecisive. The City allowed time for a specific item to come in that needed repaired as a part of the punch list. Once that timeframe had passed, communication lacked and coordination did not happen. Only a few items on the initial punch list were addressed. Barnes Concepts has been advised by the City’s Legal Department that it is in breach of the contract with the City and that no further payments will be authorized. Punch items still remaining: Veterans Memorial • Each breaker should be labeled, or panel schedule updated, not with a Sharpie • Subpanel should be securely mounted. • The Subpanel should be properly landed with all conductors from Main panel • Fill in trench between electric panel to first pedestal Boland • Each breaker should be a 40 Amp breaker • Each breaker should be labeled, not with Sharpie • The Subpanel should be properly landed with all conductors from Main panel • Subpanel breaker at Main panel needs changed out to match existing Regards, Kyle Ludlow 1 $49,325.00 $0.00 $49,325.00 X $ $49,233.75 -0.18 % -0.18 % 0 days RECOMMENDED FOR APPROVAL Extension of date/time by previous change orders Date/time extension by this change order 0 daysNew completion date/time 6/30/2025 CONTRACTOR The new contract sum including this change order This Change Order represents a total change of Total change for entire project Original contracted completion date/time 6/30/2025 By this Change Order, the project amount is Increased 91.25Decreased All items completed substantially as planned. See attached Comparison of Estimate for overruns and underruns. The original contract sum Net change by previously authorized change orders The contract sum prior to this change order 124-052 EV Charger Installations 1/21/2025 (Final) PCR #1-CCB Replacement Installation , PCR #3-Retainage CITY OF SOUTH BEND, INDIANA DEPARTMENT OF PUBLIC WORKSPROJECT CHANGE ORDER DATE:4/1/2026 PROJECT NO: PROJECT NAME: CONTRACT DATE: CHANGE ORDER NO: SUBJECT OF CHANGE ORDER: Member Member Approved Date: President Member Member Printed Name and Title Barnes Concepts LLC Company Name 12562 Maryland St. Address BOARD OF PUBLIC WORKS Crown Point, IN 46307 City, State, Zip Contractor Signature CONSTRUCTION MANAGER CITY OF SOUTH BEND April 14, 2026 FINAL COST WITNESSETH: Date: Printed Name County of Residence My Commission ExpiresNotary Signature WITNESSESS: Before me, the undersigned Notary Public in and for said country and state, personally appeared _____________________, and acknowledged his/her signature to the above Project Completion Affidavit on the ________ day of _____________, 202______. The work under the above contract between the City of South Bend and the undersigned contractor having been completed, the City of South Bend, its officials and agents are hereby released from all claims and demands whatsoever arising under or by such contract, and that the contractor performed the work within the scope of the Specifications and Standards of the City of South Bend which were a part of the above Contract. Barnes Concepts LLC Company Address Crown Point, IN 46307 City, State, Zip Executed this ________ day of _________________, 202__________. Company Name Signature 12562 Maryland St. Printed Name CONTRACT SIGNED 1/21/2025 PROJECT Installation of eight public EV charging stations. Four at Boland Park and four at Veterans' 124-052 $49,233.75 CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS PROJECT COMPLETION AFFIDAVIT PROJECT NAME EV Charger Installations PROJECT NO Member Attest SOUTH BEND BOARD OF PUBLIC WORKS _____________________ _____________________ President Member _____________________ _____________________ Member Member _____________________ _____________________ DEPARTMENT OF PUBLIC WORKS APPROVAL This project is acceptable for final approval and we recommend to the Board of Public Works that it be ordained so. Construction Manager If the Contractor is a corporation, the following certificate will be executed. I, ____________________________________, certify that I am Secretary of the Corporation executing this release; that ___________________________________________ who signed this release on behalf of the contractor was then __________________________________ of said Corporation; that said release was duly signed for and on behalf of said Corporation by Authority of its governing body, and is within the scope of corporate powers: Secretary's Signature Corporate Seal Printed Name 4/1/2026 April 14, 2026 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 04/01/2026 Name Kyle Ludlow Department Public Works BPW Date 04/14/2026 Phone Extension 9157 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. 1 PCA Chg. Order, No. Traffic Control Resolution Other: Ease. /Encroach Required Information Company or Vendor Name Barnes Concepts LLC New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name EV Charger Installations Project Number 124-052 Funding Source PROJ00000576, 408-431000 Account No. PR-00037570 PO-0036708 Amount $49,233.75 Terms of Contract Purpose/Description _Project Closeout with Deduct Change Order for work not completed. For Change Orders Only Amount of Increase Decrease $ ($)91.25 Previous Amount $49,325.00 Current Percent of Change: Increase Decrease % (.18%) New Amount $ 49,233.75 Total Percent of Change: Increase Decrease % (.18%) Time Extension Amount: 0 New Completion Date: