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Home My WebLink AboutAward Quote - 2026 Lamppost Program Proj No 1236-018 - Gama Sonic April 14, 2026 Mr. Matt Cohen Gama Sonic Solar Lighting 6185 Jimmy Carter Blvd., Suite F Norcross, GA 30071 matt@gamasonic.com RE: Quotation Award – 2026 Lamppost Program – Project No. 126-018 Dear Mr. Cohen: At its April 14, 2026 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $52,245.25. Please forward the following documents in one submittal by April 28, 2026 to my attention for Board of Public Works approval at hhorvath@southbendin.gov : 1) One (1) signed original of the Contract (enclosed) Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 14th Day of April, 2026, by and between Gama Sonic Solar Lighting, (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 126-018 DESCRIPTION: 2026 LAMPPOST PROGRAM COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $52,245.25 FUNDING: PR-00047154 The unit prices for this improvement were those prices as received and accepted by the Board on the 14th Day of April 2026. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS GAMA SONIC SOLAR LIGHTING President Member Printed Name Member Member Signature Member Attest: Clerk April 14, 2026 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: All Purchase Requisition Reviewers FROM: Lidya Abreha, Project Engineer, Division of Engineering SUBJECT: Award Memo 126-018 Lamppost Materials 2026 DATE: April 3rd, 2026 On April 3rd, 2026, Engineering opened electronically submitted quotes for the above project. The project is a materials quote to supply 100 solar-powered yard lampposts for the 2026 Lamppost Lighting cost-share program. Engineering solicited quotes from 4 suppliers: •Gama Sonic Solar Lighting •Clearworld US •Nature Power Products (RDK Products) •Xepa Technologies One quote was received: Quoter Total Quote Amount 1.Gama Sonic Solar Lighting $52,245.25 Engineering did not find any calculation errors in the submitted quote. Engineering recommends award of the quote to the lowest responsive and responsible quoter, Gama Sonic Solar Lighting, in the amount of $52,245.25. The Department of Public Works has appropriated sufficient funds from the 2026 Lamppost Program project, (Fund #101-500-439100--PROJ00000613) (Requisition #PR-00047261). Please respond with any questions. Enclosure Quote Documents April 14, 2026 GAMA SONIC USA, INC. 6185 Jimmy Carter Boulevard Suite F Norcross, GA 30071 Phone:727-688-5030 Fax:678-736-8308 Email:matt@gamasonic.com Memo: CHECK x CREDIT CARD Check #Card # Exp CVV Make Checks payable to Gama Sonic USA, Inc. 5.0% Authorized By Date TERMS AND CONDITIONS 0.0% ◦ All quotes are valid for 30 days from date of issue. ◦ All ordered will be processed for shipping within 1-2 business days after receiving proposal and payment or agreement of payment terms. ◦ Product order fulfillment is based on inventory levels at the time of purchase. -$ 52,245.25$ SUBTOTAL DISCOUNT CREDITS SALES TAX TOTAL 54,995.00$ 2,749.75$ -$ -$ -$ -$ -$ -$ -$ -$ FREE SHIPPING -$ -$ -$ -$ -$ -$ -$ 30001 100 EZ Anchor Mounting System $74.97 7,497.00$ -$ 97K012 100 Imperilal III Single Head Solar Light $299.99 29,999.00$ 97SP0 100 78" Standard Pole $174.99 17,499.00$ City of South Bend Department of Public Works Lidya Abreha 215 S. Dr. Martin Luther King Jr. Blvd., South Bend, IN 46601 Payment Type ITEM QUANTITY DESCRIPTION UNIT PRICE LINE TOTAL Sending check. Phone:574-235-5961Phone:574-235-5961 Email:labreha@southbendin.gov Email: labreha@southbendin.gov THANK YOU FOR YOUR BUSINESS! Date PO # 3/20/2026 007-2026-7 INVOICE Company:Company:South Bend Street Department -$ SHIPPING Billing Information Shipping Information Name:Attn: Engineering Street Address:731 S. Lafayette Blvd. City/ST/ZIP Code:South Bend, IN 46601 Name: Street Address: City/ST/ZIP Code: BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 4/03/2026 Name Lidya Abreha Department Public Works BPW Date 4/14/2026 Phone Extension 5961 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Mickey Lovy Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Gama Sonic Solar Lighting New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 2026 Lamppost Program Project Number PROJ0000748; PR47261 Funding Source General Fund Account No. 101-500-439100 Amount $52,245.25 Terms of Contract Lump Sum Quote Purpose/Description Lamppost for 100 households in identified target areas. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: