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HomeMy WebLinkAbout04142026 BPW Regular Meeting Agenda - FinalCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA APRIL 14, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 1 1.REVIEW OF MINUTES A.Approve Agenda Review, and Regular Meeting Minutes of March 19, and March 24, 2026 2.OPENING OF BIDS A.2026 Street and Sewer Materials Bid - Project No. 126-015 1.Funding: 202, 251, 266, 412, 640, 641 B.2026 Asphalt Materials Bids – Project No. 125-016 1.Funding: 251, 266, 412 C.2026 Traffic Calming – Project No. 126-023 1.Funding: PR- 00046576, D.Sale of City-Owned Property 1.Location: 3814 S. Michigan St. E.Sale of City-Owned Property 1.Location: Vacant Lot 39 – Michigan St. 3.WARD BIDS AND APPROVE CONTRACTS A.Seitz Park Reconstruction, Phase II – Project No. 125-041 1.Company: Larson-Danielson Construction Co., Inc. 2.Amount: $5,281,019 3.Funding: PR-00045293 B.2026 Contractor Paving Round 1 – Project No. 126-017 1.Company: Rieth-Riley Construction Co., Inc. 2.Amount: $1,102,852 3.Funding: PR-00047154 4.AWARD QUOTATIONS AND APPROVE CONTRACTS A.2026 Lamppost Program – Project No. 126-018 1.Company: Gama Sonic Solar Lighting 2.Amount: $52,245.25 3.Funding: PR-00047261 B.2026 Signal Knockdown & Wiring Investigation – Project No. 126-019 1.Company: JBL Signals and Lighting 2.Amount: NTE $30,000 3.Funding: PR-00046300 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA APRIL 14, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 2 5. CHANGE ORDERS A. ND to DTSB Trail – Project No. 122-040A 1. Company: Milestone Contractors, L.P. 2. Change Order No.: 3 3. Increase Amount: $49,926.51; Additional One (1) Day 4. Percent of Increase: 0.89% 5. Total Percent of Change: 1.67% 6. Revised Contract Amount: $5,673,109.40; Completion Date May 24, 2025 7. Funding: PO-0030356 B. Raclin Murphy Encore Center – Project No. 123-056 1. Company: Larson- Danielson Construction Co., Inc. 2. Change Order No.: 6 3. Increase Amount: $64,989.70 4. Percent of Increase: 0.4% 5. Total Percent of Change: 5.9% 6. Revised Contract Amount: $16,099,214.79 7. Funding: PO-0032487 C. Studebaker Museum Skylight Replacement – Project No. 124-019 1. Company: Shaffner Heaney and Associates 2. Change Order No.: 1 3. Increase Amount: $1,500/ Additional Two-Hundred and Fifteen (215) Days 4. Percent of Increase: 2% 5. Revised Contract Amount: $78,447/Completion Date November 1, 2025 6. Funding: PO-0035275 D. O’Brien Splashpad and Restroom – Project No. 125-025 1. Company: C&E Excavating, Inc. 2. Change Order No.: 1 3. Increase Amount: $5,445 4. Percent of Increase: 0.35% 5. Revised Contract Amount: $1,547,868 6. Funding: PO-0041970 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA APRIL 14, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 3 E. Beacon Health Parking Lot – Project No. 123-076A 1. Company: Indiana Earth, Inc. 2. Change Order No.: 5 3. Increase Amount: $2,311.16 4. Percent of Increase: 0.09% 5. Percent of Change: 13.28% 6. Revised Contract Amount: $2,681,379.13 7. Funding: PO-0036234 F. Demolition of Former NIPSCO Building – Project No. 125-080 1. Company: Ritschard Bros., Inc. 2. Change Order No.: 1 3. Increase Amount: $7,500 4. Percent of Increase: 3.1% 5. Revised Contract Amount: $246,216 6. Funding: PO-0042066 G. WWTP Headworks Office Improvements – Project No. 125-023 1. Company: Larson-Danielson Construction Co., Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $2,046.12/Additional Eighty-Three (83) Days 4. Percent of Increase: 3.19% 5. Revised Contract Amount: $68,516.12/ Completion Date January 1, 2026 6. Funding: PO-0041167 H. SRTS Kennedy School – Project No. 123-017 1. Company: INDOT/Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 3. Original Start Day: June 8, 2026 4. Revised Start Date: May 4, 2026 5. Funding: PO-0041449 I. SRTS Muessel Primary/Holy Cross Schools – Project No. 122-066 1. Company: INDOT/Milestone Contractors, L.P. 2. Change Order No.: 1 3. Original Start Date: June 8, 2026 4. Revised Start Date: March 30, 2026 5. Funding: PO-0037460 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA APRIL 14, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 4 J. Riverfront West Urban Neighborhood Development – Project No. 121-067 1. Company: C&E Excavating, Inc. 2. Change Order No.: 1 3. Increase Amount: $522,000/Additional Thirty (30) Days 4. Percent of Increase: 8.73% 5. Revised Contract Amount: $6,501,535/Completion Date November 30, 2027 6. Funding: PO-0040183 6. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. 2024 EVSE Installations – Project No. 124-052 1. Company: Barnes Concepts LLC 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($91.25) 4. Percent of Increase: (0.18%) 5. Total Percent of Change: (0.18%) 6. Final Contract Amount: $49,233.75 7. Funding: PO-0036708 7. PROJECT COMPLETION AFFIDAVITS A. South Bend City Hall Renovation – Project No. 124-001 1. Company: Larson-Danielson Construction Co., Inc. 2. Final Contract Amount: $7,921,618.86 3. Funding: Economic Development LIT, TIF, Water & Sewer Capital 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2026 Contractor Paving Round 2 – Project No. 126-026 1. Title Sheet 1. Funding: PR-00047128 B. 2024 Lead Service Line Replacements Northwest Zone Rebid – Project No. 23-069CR 1. Title Sheet 2. Funding: State Revolving Fund CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA APRIL 14, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 5 9. RESOLUTIONS A. Resolution No. 14-2026 A Resolution of the City of South Bend, Indiana Board of Public Works Regarding an Agreement between the City of South Bend and Rides2U 1. Description: Agreement for a Local Rideshare Company Aiming to Provide Transportation Services through the Commuters Trust Program in Partnership with Innovation & Technology B. Resolution No. 15-2026 A Resolution of the City of South Bend, Indiana Board of Public Works Regarding the Purchase of Real Property Located at 1829-1837 Randolph St., South Bend, Indiana 1. Description: Purchase of Three (3) Properties in Connection with the CSO Project per Resolution 5156-25 Approved by the Common Council on December 9, 2025 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Real Estate Donation Agreement – Shiv Kumar Duggal & Surabhi Duggal 1. Description: Agreement for the Donation of the Vacant Lot at 1802 Fassnacht Ave. to the City’s Ownership B. Amendment No. 11 to Professional Services Agreement – SmithGroup Inc. 2. Description: Construction Administration for Seitz Park South Riverwalk Phase II, Project No. 125-041 3. Amount: $122,905 4. Funding: PO-0039160 B. Amendment No. 1 to Professional Services Agreement – Ratio Architects, LLC 1. Description: Design Services through Construction Documents for the Main St. Parking Garage and Podium, Project No. 125-065 2. Amount: $1,325,000 3. Funding: PO-0040559 C. Real Estate Purchase Agreement – Derrick Mangas 1. Description: Agreement for the Donation of the Vacant Lot at 130 E. Donald St. to the City’s Ownership in Exchange for Waiving $839.50 of Code Violations Imposed on the Property CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA APRIL 14, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 6 D. Amendment No. 1 to Professional Services Agreement – JQOL Global LLC 1. Description: Redesign of the Nexus Center Elevator, Project No. 125- 016 2. Amount: $38,700 3. Funding: PR-00040873 E. Amendment to AIA 133 CMc Contract – Garmong Construction Services 1. Description: Full GMP for Kennedy Park Renovations with Chosen CMc per I.C. 5-32, Project No. 123-008 2. Amount: $15,802,659 3. Funding: PR-00047164 F. Accept Qualifications – Bowen Engineering Corporation 1. Description: Select Qualifications and Initiate Contract Negotiations to Hire Provider for the Guaranteed Saving Contract for the Edison Water Treatment Plant Improvements, Project No. 123-067 2. Funding: State Revolving Fund and Water Capital G. Amendment No. 3 to Professional Services Agreement – United Consulting 1. Description: Arsenic Removal and Testing also Architectural Services for Building Expansion to the Improvements at the Edison Water Treatment Plant, Project No. 123-067 2. Amount: $309,700 (Hourly NTE) 3. New Adjusted Total: $1,449,900 4. Funding: PO-0032687 11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Event Day at Eddy Street a) Date/Times: April 18, September 4, 12, 19, October 10, November 14,21,2026/ 8:00 a.m. to 3:00 a.m. b) Location: Eddy St. between Angela Blvd & Napoleon St. c) Favorable Recommendations 2. Event: May First Fridays DTSB a) Date/Times: May 1, 2026/ 1:00 p.m. to 11:00 p.m. b) Location: Michigan St. from Washington Ave. to Jefferson Blvd. Jefferson Blvd. from Parking Garage to Michigan St. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA APRIL 14, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 7 3. Event: June First Fridays – Kids Night Out a) Date/Times: June 5, 2026/1:00 p.m. to 11:00 p.m. b) Location: Michigan St. between Washington St. & Western Blvd. c) Favorable Recommendations 4. Event: Summer Reading Kick Off a) Date/Times: June 5, 2026/ 10:00 a.m. to 10:00 p.m. b) Location: Michigan St. between Wayne St. and Western Ave. c) Favorable Recommendations 5. Event: Corpus Christi Procession a) Date/Times: June 7, 2026/ 1:30 p.m. to 2:30 p.m. b) Location: Crossings at Intersections between Our Lady of Hungary Church on Calvert St. and St. Matthew’s Cathedral on Miami St. c) Favorable Recommendations 6. Event: Leeper Park Art Fair a) Date/Times: June 19-21, 2026/11:00 a.m. to 5:00 p.m. b) Location: Riverside Dr. from Michigan St. to Lafayette Blvd. c) Favorable Recommendations 7. Event: Bacon Around the Bend 5K a) Date/Times: June 20, 2026/ 6:00 a.m. to 11:00 a.m. b) Location: Rolling Closures from Niles Ave, & Cedar Blvd; Pokagon St., Lawrence St., Napoleon Blvd., St. Louis Blvd; Peashway St., Lawrence St., Pokagon St., and Leeper Ave. to Corby’s c) Favorable Recommendations 8. Event: Kids Triathlon a) Date/Times: July 18, 2026/ 5:00 a.m. to 12:00 p.m. b) Location: Fellows St. to Bowman St. St. Joseph St. to Dubail St., Marietta St., to Dayton St. Begin and Finish at Riley High School. c) Favorable Recommendations 9. Event: IDEA Week a) Date/Times: April 23, 2026/ 8:00 a.m. to 5:00 p.m. b) Location: Lafayette Blvd. from LaSalle Ave. to Colfax Ave. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA APRIL 14, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 8 12. STREET/ALLEY VACATIONS A. Applicant: Dave and Jennifer Ludwig 1. Location: Right of Way at 710 & 718 Napoleon St. 2. Purpose: The project will have removal of the home at the SW corner of Napoleon & St. Peters Street, split the property into 2 lots, erect 2 new homes on the site, relocate the sidewalk further north towards the curb on Napoleon, reconstruct the curb ramp at the SW corner of Napoleon/St. Peter 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria 13. TRAFFIC CONTROL DEVICES A. Removal - Accessible Parking Space Signs 1. Location(s): a) 130E. Altgeld St. b) 513 S. 28th St. c) 530 S. 23rd St. d) 1922 E. Fox St. e) 1841 N. Huey St. f) All Criteria Met 14. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 52440 Lily Rd. – Sewer B. 52455 N. Ironwood Rd. – Water 15. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: ITU AbsorbTech, Inc. 1. Location: 3900 West William Richardson Dr. 16. RATIFY BONDS A. Excavation Bonds 1. NextGen Earthworks LLC, Approved effective April 1, 2026 B. Occupancy Bonds 1. NextGen Earthworks LLC, Approved effective April 1, 2026 2. Justin Pletzke DBA Neighborhood Partners, Release effective May 12, 2026 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA APRIL 14, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 9 17. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0131159 a) Date: 03/10/2026 b) Amount: $2,544,976.49 2. Claim No.: GBLN-0131716; GBLN-0131844; GBLN-0132004 a) Date: 03/17/2026 b) Amount: $2,669,556.82 3. Claim No.: GBLN-0132012; GBLN-0132013; GBLN-0132344 c) Date: 03/24/2026 d) Amount: $6,073,218.10 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.