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HomeMy WebLinkAbout04092026 BPW Agenda Review Meeting - FinalCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION APRIL 9, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 1 AGENDA REVIEW SESSION ACTION ITEM 1.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.INDOT/LPA Contract – Indiana Department of Transportation 1.Description: Contract for the Bendix Phase II Right of Way Phase, INDOT will Reimburse 80% of the Cost, Project No. 121-047 B.INDOT/LPA Contract – Indiana Department of Transportation 1.Description: Contract to Perform Consulting Work on the Traffic Central Management System, INDOT will Reimburse 80% of the Cost, Project No. 125-051 2.REVIEW OF MINUTES A.Approve Agenda Review, and Regular Meeting Minutes of March 19, and March 24, 2026 3.OPENING OF BIDS A.2026 Street and Sewer Materials Bid - Project No. 126-015 1.Funding: 202, 251, 266, 412, 640, 641 B.2026 Asphalt Materials Bids – Project No. 125-016 1.Funding: 251, 266, 412 C.2026 Traffic Calming – Project No. 126-023 1.Funding: PR- 00046576, D.Sale of City-Owned Property 1.Location: 3814 S. Michigan St. E.Sale of City-Owned Property 1.Location: Vacant Lot 39 – Michigan St. 4.OPENING OF QUOTATIONS A.The Pointe at Riverwalk Framing and Decking – Project No. 124-069F 1.Funding: River East TIF CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION APRIL 9, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 2 5. AWARD BIDS AND APPROVE CONTRACTS A. Seitz Park Reconstruction, Phase II – Project No. 125-041 1. Company: Larson-Danielson Construction Co., Inc. 2. Amount: $5,281,019 3. Funding: PR-00045293 B. 2026 Contractor Paving Round 1 – Project No. 126-017 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $1,102,852 3. Funding: PR-00047154 6. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 2026 Lamppost Program – Project No. 126-018 1. Company: Gama Sonic Solar Lighting 2. Amount: $52,245.25 3. Funding: PR-00047261 B. 2026 Signal Knockdown & Wiring Investigation – Project No. 126-019 1. Company: JBL Signals and Lighting 2. Amount: NTE $30,000 3. Funding: PR-00046300 7. CHANGE ORDERS A. ND to DTSB Trail – Project No. 122-040A 1. Company: Milestone Contractors, L.P. 2. Change Order No.: 3 3. Increase Amount: $49,926.51; Additional One (1) Day 4. Percent of Increase: 0.89% 5. Total Percent of Change: 1.67% 6. Revised Contract Amount: $5,673,109.40; Completion Date May 24, 2025 7. Funding: PO-0030356 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION APRIL 9, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 3 B. Raclin Murphy Encore Center – Project No. 123-056 1. Company: Larson- Danielson Construction Co., Inc. 2. Change Order No.: 6 3. Increase Amount: $64,989.70 4. Percent of Increase: 0.4% 5. Total Percent of Change: 5.9% 6. Revised Contract Amount: $16,099,214.79 7. Funding: PO-0032487 C. Studebaker Museum Skylight Replacement – Project No. 124-019 1. Company: Shaffner Heaney and Associates 2. Change Order No.: 1 3. Increase Amount: $1,500/ Additional Two-Hundred and Fifteen (215) Days 4. Percent of Increase: 2% 5. Revised Contract Amount: $78,447/Completion Date November 1, 2025 6. Funding: PO-0035275 D. O’Brien Splashpad and Restroom – Project No. 125-025 1. Company: C&E Excavating, Inc. 2. Change Order No.: 1 3. Increase Amount: $5,445 4. Percent of Increase: 0.35% 5. Revised Contract Amount: $1,547,868 6. Funding: PO-0041970 E. Beacon Health Parking Lot – Project No. 123-076A 1. Company: Indiana Earth, Inc. 2. Change Order No.: 5 3. Increase Amount: $2,311.16 4. Percent of Increase: 0.09% 5. Percent of Change: 13.28% 6. Revised Contract Amount: $2,681,379.13 7. Funding: PO-0036234 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION APRIL 9, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 4 F. Demolition of Former NIPSCO Building – Project No. 125-080 1. Company: Ritschard Bros., Inc. 2. Change Order No.: 1 3. Increase Amount: $7,500 4. Percent of Increase: 3.1% 5. Revised Contract Amount: $246,216 6. Funding: PO-0042066 G. WWTP Headworks Office Improvements – Project No. 125-023 1. Company: Larson-Danielson Construction Co., Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $2,046.12/Additional Eighty-Three (83) Days 4. Percent of Increase: 3.19% 5. Revised Contract Amount: $68,516.12/ Completion Date January 1, 2026 6. Funding: PO-0041167 H. SRTS Kennedy School – Project No. 123-017 1. Company: INDOT/Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 3. Original Start Day: June 8, 2026 4. Revised Start Date: May 4, 2026 5. Funding: PO-0041449 I. SRTS Muessel Primary/Holy Cross Schools – Project No. 122-066 1. Company: INDOT/Milestone Contractors, L.P. 2. Change Order No.: 1 3. Original Start Date: June 8, 2026 4. Revised Start Date: March 30, 2026 5. Funding: PO-0037460 J. Riverfront West Urban Neighborhood Development – Project No. 121-067 1. Company: C&E Excavating, Inc. 2. Change Order No.: 1 3. Increase Amount: $522,000/Additional Thirty (30) Days 4. Percent of Increase: 8.73% 5. Revised Contract Amount: $6,501,535/Completion Date November 30, 2027 6. Funding: PO-0040183 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION APRIL 9, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 5 8. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. 2024 EVSE Installations – Project No. 124-052 1. Company: Barnes Concepts LLC 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($91.25) 4. Percent of Increase: (0.18%) 5. Total Percent of Change: (0.18%) 6. Final Contract Amount: $49,233.75 7. Funding: PO-0036708 9. PROJECT COMPLETION AFFIDAVITS A. South Bend City Hall Renovation – Project No. 124-001 1. Company: Larson-Danielson Construction Co., Inc. 2. Final Contract Amount: $7,921,618.86 3. Funding: Economic Development LIT, TIF, Water & Sewer Capital 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2026 Contractor Paving Round 2 – Project No. 126-026 1. Title Sheet 1. Funding: PR-00047128 11. RESOLUTIONS A. Resolution No. 14-2026 A Resolution of the City of South Bend, Indiana Board of Public Works Regarding an Agreement between the City of South Bend and Rides2U 1. Description: Agreement for a Local Rideshare Company Aiming to Provide Transportation Services through the Commuters Trust Program in Partnership with Innovation & Technology B. Resolution No. 15-2026 A Resolution of the City of South Bend, Indiana Board of Public Works Regarding the Purchase of Real Property Located at 1829-1837 Randolph St., South Bend, Indiana 1. Description: Purchase of Three (3) Properties in Connection with the CSO Project per Resolution 5156-25 Approved by the Common Council on December 9, 2025 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION APRIL 9, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 6 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Real Estate Donation Agreement – Shiv Kumar Duggal & Surabhi Duggal 2. Description: Agreement for the Donation of the Vacant Lot at 1802 Fassnacht Ave. to the City’s Ownership B. Amendment No. 11 to Professional Services Agreement – SmithGroup Inc. 3. Description: Construction Administration for Seitz Park South Riverwalk Phase II, Project No. 125-041 4. Amount: $122,905 5. Funding: PO-0039160 C. Amendment No. 1 to Professional Services Agreement – Ratio Architects, LLC 1. Description: Design Services through Construction Documents for the Main St. Parking Garage and Podium, Project No. 125-065 2. Amount: $1,325,000 3. Funding: PO-0040559 D. Real Estate Purchase Agreement – Derrick Mangas 1. Description: Agreement for the Donation of the Vacant Lot at 130 E. Donald St. to the City’s Ownership in Exchange for Waiving $839.50 of Code Violations Imposed on the Property E. Amendment No. 1 to Professional Services Agreement – JQOL Global LLC 1. Description: Redesign of the Nexus Center Elevator, Project No. 125- 016 2. Amount: $38,700 3. Funding: PR-00040873 F. Amendment to AIA 133 CMc Contract – Garmong Construction Services 1. Description: Full GMP for Kennedy Park Renovations with Chosen CMc per I.C. 5-32, Project No. 123-008 2. Amount: $15,802,659 3. Funding: PR-00047164 G. Accept Qualifications – Bowen Engineering Corporation 1. Description: Select Qualifications and Initiate Contract Negotiations to Hire Provider for the Guaranteed Saving Contract for the Edison Water Treatment Plant Improvements, Project No. 123-067 2. Funding: State Revolving Fund and Water Capital CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION APRIL 9, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 7 H. Amendment No. 3 to Professional Services Agreement – United Consulting 1. Description: Arsenic Removal and Testing also Architectural Services for Building Expansion to the Improvements at the Edison Water Treatment Plant, Project No. 123-067 2. Amount: $309,700 (Hourly NTE) 3. New Adjusted Total: $1,449,900 4. Funding: PO-0032687 13. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Event Day at Eddy Street a) Date/Times: April 18, September 4, 12, 19, October 10, November 14,21,2026/ 8:00 a.m. to 3:00 a.m. b) Location: Eddy St. between Angela Blvd & Napoleon St. c) Favorable Recommendations 2. Event: May First Fridays DTSB a) Date/Times: May 1, 2026/ 1:00 p.m. to 11:00 p.m. b) Location: Michigan St. from Washington Ave. to Jefferson Blvd. Jefferson Blvd. from Parking Garage to Michigan St. c) Favorable Recommendations 3. Event: June First Fridays DTSB a) Date/Times: June 5, 2026/1:00 p.m. to 11:00 p.m. b) Location: Michigan St. between Washington St. & Western Blvd. c) Favorable Recommendations 4. Event: Summer Reading Kick Off a) Date/Times: June 5, 2026/ 10:00 a.m. to 10:00 p.m. b) Location: Michigan St. between Wayne St. and Western Ave. c) Favorable Recommendations 5. Event: Corpus Christi Procession a) Date/Times: June 7, 2026/ 1:30 p.m. to 2:30 p.m. b) Location: Crossings at Intersections between Our Lady of Hungary Church on Calvert St. and St. Matthew’s Cathedral on Miami St. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION APRIL 9, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 8 6. Event: Leeper Park Art Fair a) Date/Times: June 19-21, 2026/11:00 a.m. to 5:00 p.m. b) Location: Riverside Dr. from Michigan St. to Lafayette Blvd. c) Favorable Recommendations 7. Event: Bacon Around the Bend 5K a) Date/Times: June 20, 2026/ 6:00 a.m. to 11:00 a.m. b) Location: Rolling Closures from Niles Ave, & Cedar Blvd; Pokagon St., Lawrence St., Napoleon Blvd., St. Louis Blvd; Peashway St., Lawrence St., Pokagon St., and Leeper Ave. to Corby’s c) Favorable Recommendations 8. Event: Kids Triathlon a) Date/Times: July 18, 2026/ 5:00 a.m. to 12:00 p.m. b) Location: Fellows St. to Bowman St. St. Joseph St. to Dubail St., Marietta St., to Dayton St. Begin and Finish at Riley High School. c) Favorable Recommendations 14. TRAFFIC CONTROL DEVICES A. Removal - Accessible Parking Space Signs 1. Location(s): a) 130E. Altgeld St. b) 513 S. 28th St. c) 530 S. 23rd St. d) 1922 E. Fox St. e) 1841 N. Huey St. f) All Criteria Met 15. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 52440 Lily Rd. – Sewer B. 52455 N. Ironwood Rd. – Water 16. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: ITU AbsorbTech, Inc. 1. Location: 3900 West William Richardson Dr. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION APRIL 9, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 9 17. RATIFY BONDS A. Excavation Bonds 1. NextGen Earthworks LLC, Approved effective April 1, 2026 B. Occupancy Bonds 1. NextGen Earthworks LLC, Approved effective April 1, 2026 2. Justin Pletzke DBA Neighborhood Partners, Release effective May 12, 2026 18. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0131159 a) Date: 03/10/2026 b) Amount: $2,544,976.49 2. Claim No.: GBLN-0131716; GBLN-0131844; GBLN-0132004 a) Date: 03/17/2026 b) Amount: $2,669,556.82 3. Claim No.: GBLN-0132012; GBLN-0132013; GBLN-0132344 c) Date: 03/24/2026 d) Amount: $6,073,218.10 19. PRIVILEGE OF THE FLOOR 20. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.