HomeMy WebLinkAbout06/04/13 Board of Public Works Claims ReviewCLAIMS REVIEW MEETING JUKE 4 2013 172
A Claims Review Meeting of the Board of Public Works was convened at 8:35 a.m. on Tuesday,
June 4, 2013, by Board President Gary A. Gilot with Board Members David Relos, Michael
Mecham and Mark Neal present. Board Member Kathryn Roos was absent.
ADDITION TO THE AGENDA
Mr. Gilot noted the addition to the agenda of a Change Order for the Century Center West
Entrance Project.
APPROVE CLAIMS
Mr. Neal stated that a request to pay claims has been received by the Board; each claim is fully
supported by an invoice; the person receiving the goods or services has approved the claims; and
the claims have been filed with the City Fiscal Officer and certified for accuracy. Mr. Neal stated
the following claims were submitted to the board for approval
Name
Amount of Clair"
Date
City of South Bend
$1,181,693.45
05/30/2013
City of South Bend
$2,093,763.18
05/31/2013
City of South Bend
$2,031,321.63
06/04/2013
St. Joseph County Housing Consortium
$2,805.10
05/08/2013
St. Joseph County Housing Consortium
$1,697.02
05/08/2013
St. Joseph County Housing Consortium
$21,281.18
04/24/2013
i nererore, Mr. Neal made a motion that after review of the expenditures, the claims be approved
as submitted. Mr. Mecham seconded the motion, which carried.
APPROVE CHANGE ORDER NO. 1 — CENTURY CENTER WEST ENTRANCE
IMPROVEMENTS —PROJECT NO, 112-067 TBD
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
of Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, Indiana, 46628,
indicating the contract amount be increased by $12,665.00 for a modified contract sure,
including this Change Order, in the amount of $161,635.00. Mr. Villa explained that after
removal of the front pavers, the substrate concrete was discovered to be cracked in numerous
spots and therefore unsuitable to support additional concrete. Due to those circumstances and the
depth of the area, it was determined the best long-term solution would be to substitute pavers
over the existing concrete substrate. Mr. Relos questioned whether the funding source shown,
Downtown TIF, was correct. Mr. Neal and Mr. Gilot concurred this was not the correct funding.
Mr. Neal noted that Century Center Capital could accommodate this work. Mr. Neal requested
Mr. Villa confirm with Century Center that they already have the funding in their budget and
approved by their Century Center Committee to cover this expense. Therefore, upon a motion
made by Mr. Gilot, seconded by Mr. Mecham and carried, the Change Order was approved
subject to Mr. Villa providing confirmation from Century Center to the Clerk of the Board, of an
approved Century Center funding source rather than Downtown TIF.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr. Gilot,
seconded by Mr. Mecham and carried, the meeting adjourned at 8:43 a.m.
BOARD OF PUBLIC, WORKS -
Gary A. Gilot, President
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David P�Rlos, ember
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Member
Mark W. Neal, Member
CLAIMS REVIEW MEETING
JUNE 4.,. 2013 173
ATTEST:
qLia M. Martin, C �ei