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Home My WebLink AboutQuote Award - 2026 Tree Removal Proj No 126-025 - TLC Tree Remocal March 24, 2026 Ms. Tracey Cannady TLC Tree Removal 60859 Rue Du Lac Dr. E. South Bend, IN 46614 Manfire2@aol.com RE: Quotation Award – 2026 Tree Removal – Project No. 126-025 Dear Ms. Cannady: At its March 24, 2026 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $12,700. Please forward the following documents in one submittal by April 14, 2026 to my attention for Board of Public Works approval at hhorvath@southbendin.gov : 1)One (1) signed original of the Contract (enclosed); and 2)Certificate of Insurance naming the City of South Bend as an additional insured. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 24th Day of March, 2026, by and between TLC Tree Removal, (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 126-025 DESCRIPTION: 2026 TREE REMOVAL COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $12,700 FUNDING: PR-00046867 The unit prices for this improvement were those prices as received and accepted by the Board on the 24th Day of March, 2026. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS TLC TREE REMOVAL President Member Printed Name Member Member Signature Member Attest: Clerk March 24, 2026 March 24, 2026 Page 1 of 1 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Hillary Horvath, Clerk Board of Public Works FROM: Caitlin Wyant, Project Engineer SUBJECT: Award Project No. 126-025 2026 Tree Removal DATE: March 24, 2026 On March 13, 2026, I opened and read quotes for the above project, which consisted of a base bid. The bidders ranked as follows: Bidder Amount 1. TLC Tree Removal $12,700.00 2. KR Tree Service $14,775.00 3. Chava Tree Service $16,095.00 4. American Tree Care $19,035.00 5. Higher Ground Tree Care $19,425.00 6. Kachur Tree Service $24,690.00 7. New Image Tree Service $27,650.00 I recommend award of a contract to the lowest responsive / responsible quoter, TLC Tree Removal in the amount of $12,700.00. Sufficient funds have been appropriated from Fund 202, curb & sidewalk division. Please call with your questions. Enc. Bid Tabulation, Lowest Quoter Quote Form BID TABULATION 2026 TREE REMOVAL Project No: 126-025 2026 TREE REMOVAL BASE BID Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 1 REMOVE TREE, 24 IN 4 EA 2,302.32$ 9,209.28$ 1,300.00$ 5,200.00$ 2,335.00$ 9,340.00$ 1,793.75$ 7,175.00$ -$ 1,825.00$ 7,300.00$ 1,475.00$ 5,900.00$ 2,415.00$ 9,660.00$ 2 REMOVE TREE, 30 IN 5 EA 2,579.00$ 12,895.00$ 1,500.00$ 7,500.00$ 3,070.00$ 15,350.00$ 2,372.00$ 11,860.00$ -$ 2,425.00$ 12,125.00$ 1,775.00$ 8,875.00$ 3,598.00$ 17,990.00$ TOTAL 22,104.28$ 12,700.00$ 24,690.00$ 19,035.00$ 16,095.00$ 19,425.00$ 14,775.00$ 27,650.00$ I hereby certify that the above truly and accurately represents bids received for this project on MARCH 13, 2026 CAITLIN WYANT, PROJECT ENGINEER AMERICAN TREE CARE CHAVA TREE SERVICE HG TREE CARE KR TREE SERVICE NEW IMAGE TREE SERVICEEngineer's Estimate KACHUR TREE SERVICETLC TREE REMOVAL S:\Public Works\Projects\Projects by Year\2026 Projects\126-025 2026 Tree Removal\1 - Admin\1 - BPW Documents\Quotes Received\Bid Tabulation & Review BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 03/16/2026 Name: Caitlin Wyant Department of Public Works – Engineering Division BPW Date: 03/24/2026 Phone Extension: 7483 Required Prior to Submittal to Board BPW Attorney X Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name TLC Tree Removal New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 2026 Tree Removal Project Number 126-025 Funding Source Motor Vehicle Highway Fund (202 – Curb & Sidewalk Divison) Account No. PR #46867 Amount $12,700.00 Terms of Contract Special Contract Provisions Purpose/Description 2026 Tree Removal work done in relation to curb & sidewalk work to be completed by CoSB Streets Dept For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: