HomeMy WebLinkAboutOpening of Quotes - 2026 Signal Knockdown & Wiring Proj No 126-019 - Midwestern Electric
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SCOPE OF WORK
CITY OF SOUTH BEND
PROJECT NAME: 2026 Signal Knock Down & Wiring Investigation
PROJECT NO. 126-019
QUOTES DUE 03/24/2026 by 9:00am by email to bpwbids@southbendin.gov
I. PROJECT DESCRIPTION
A. The project includes the furnishing of all equipment, material, insurance, and labor for installation of
traffic signal knock down replacements and wiring investigation at various locations within the City of
South Bend, IN. The locations at which replacements are to be installed or wiring investigation
performed will be assigned by the Division of Engineering on an as needed basis.
II. PREVAILING SPECIFICATIONS AND CONSTRUCTION STANDARDS AND SPECIFICATIONS
A. The City of South Bend's PREVAILING SPECIFICATIONS, most recent version, and
CONSTRUCTION STANDARDS AND SPECIFICATIONS, most recent version, are to be used on this
project.
B. Each Quote provider is specifically instructed to become completely familiar with the most recent
version of the PREVAILING SPECIFICATIONS and the CONSTRUCTION STANDARDS AND
SPECIFICATIONS prior to submitting a quote.
C. Wherever the PREVAILING SPECIFICATIONS refer to “State Specifications,” it shall mean the 2026
INDOT Standard Specifications for the letting effective after September 1, 2025.
D. These SPECIAL PROVISIONS will list only "Additions" or "Deletions" to the PREVAILING
SPECIFICATIONS and are to be used only in conjunction with the PREVAILING SPECIFICATIONS.
E. In the event of conflict between the SPECIAL PROVISIONS and the PREVAILING SPECIFICATIONS,
the SPECIAL PROVISIONS will govern.
III. TERM “OR EQUAL”
A. Prevailing Specifications: None
B. Additions
1. Where the term "or equal" is used in these specifications, the Quote provider deviating from
specified item shall file with his/her/its Quote a letter fully explaining and justifying his/her/its
proposed article or equal. The City of South Bend shall be the sole judge in determining if the “or
equal” offered meets the specification.
IV. TAX EXEMPT
A. Prevailing Specifications: None
B. Additions
1. Materials and properties purchased under contract with the Owner that becomes a permanent part
of the structure or facilities constructed are not subject to the Indiana Gross Retail Tax (Sales Tax).
The exemption number will be furnished to the Contractor upon award.
V. INDEMNIFICATION
A. Prevailing Specifications: None
B. Additions
1. Contractor agrees to indemnify, defend and hold harmless the City of South Bend, its agents,
officers and employees, from all costs, losses, claims and suits, including court costs, attorney fees,
and other expenses, arising from or out of the negligent performance of this Contract by Contractor,
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or because of arising out of any defect in the goods, materials or equipment supplied by the Quote
provider.
VI. INSURANCE
A. Prevailing Specifications: 2026, INDOT Standard Specifications Section 103
B. Additions:
1. All Contractors and subcontractors doing business with the City of South Bend shall present a
Certificate of Insurance showing coverage in the following minimum amount:
a. General Liability: Premises-Completed Operations or Products, Bodily Injury and Property
Damage Combined Single Limit - $5,000,000.
b. There shall be no exclusion for explosion, collapse or underground hazard.
c. Workmen’s Compensation: Statutory State of Indiana Employer's Liability - $100,000.
d. Auto Liability: Bodily Injury and Property Damage Combined Single limit - $1,000,000.
e. The City of South Bend shall be named as additional insured on the Certificate of Insurance.
VII. CONTROL OF WORK
A. Prevailing Specifications: 2026, INDOT Standard Specifications Section 105
B. Additions:
1. The complete responsibility for this project lies with the Director of Public Works of the City of South
Bend, Indiana acting through his authorized representatives.
2. Construction Engineering - The Contractor shall provide all the necessary, qualified personnel,
equipment and supplies to perform all work required under this item. There will be no direct payment
for this item.
3. The contractor is responsible to maintain the site which includes but is not limited to; dust control,
site security, erosion control, and protecting adjacent properties.
4. Work hours for the Project shall be from 7:00 a.m. through 6:00 p.m., Monday through Friday. No
work shall be permitted on weekends, Holidays, or after hours unless approved by the City of South
Bend Department of Public Works.
VIII. LEGAL RELATIONS
A. Prevailing Specifications: 2026, INDOT Standard Specifications Section 107
B. Additions:
1. The Owner, where mentioned in these documents, is the City of South Bend. The Engineer, where
mentioned in these documents, is the City of South Bend Department of Public Works – Division
of Engineering.
2. The Contractor shall apply for and obtain any and all required permits for the work from local, state,
and federal agencies and shall comply with permit requirements, including the St. Joseph County
/ City of South Bend Building Department.
3. If the Contractor awarded this contract is not a resident of Indiana, within thirty days, the Contractor
shall provide the Owner with proof that the Contractor is duly licensed, qualified and registered with
the Secretary of State of Indiana to engage in business within the State of Indiana.
4. The Contractor shall comply with all provisions of Indiana Code 5-16-13, as amended. The Owner
reserves the right to immediately terminate the public work project awarded should the Contractor
be found to be in violation of any provision of Indiana Code 5-16-13 and such violation shall result
in the forfeiture of Contractor’s performance bond to the Owner.
IX. PAYMENT FOR WORK
A. Prevailing Specifications: None
B. Additions:
1. Standard Unit Prices shall be paid as noted in the Unit Price Summary sheet.
2. The total compensation for services and line items is Not to Exceed $50,000.
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X. PROSECUTION AND PROGRESS
A. Prevailing Specifications: 2026, INDOT Standard Specifications Sec. 108
B. Additions:
1. The project will have a completion date of March 31, 2027 The contract time will start when the
Notice to Proceed is delivered and signed.
2. The City, Engineer, and Contractor will hold a pre-construction meeting following award of the
contract. The date of the Notice to Proceed will be agreed at that meeting.
3. The Contractor shall be required to mobilize within 5 – 10 working days after the Owner/Engineer
determines each project and gives the Contractor direction to proceed.
4. Contractor shall provide a schedule to the Owner prior to beginning any work on the site.
XI. CHANGE OF CONTRACT TIME
A. Prevailing Specifications: 2026, INDOT Standard Specifications Section 108
B. Additions
1. The Contract Time may only be changed by Change Order. Any Claim for an extension in the
Contract Time shall be based on written notice delivered to the Department of Public Works within
seven (7) calendar days of the occurrence of the event giving rise to the claim. Notice of the extent
of the claim with supporting data shall be delivered within fourteen (14) calendar days after such
occurrence unless an official of the Public Works Department allows an additional period of time to
ascertain more accurate data. The Contract Time will be extended in an amount equal to time lost
to delays beyond the control of the Contractor if a claim is made in accordance with this provision.
Such delays shall include acts of neglect by the Public Works employees, or to fires, flood, labor
disputes, epidemics, abnormal weather conditions, governmental procedures, or acts of God.
2. Unless otherwise provided, the Contract time is based upon normal weather conditions. An
extension is granted for weather conditions significantly more severe than normal if the Contractor
demonstrates to the satisfaction of the City that the delay in the progress of the work was due to
such weather. The basis to define normal weather with be the data compiled by the United States
Department of Commerce, National Oceanic and Atmospheric Administration (NOAA).
3. No extension of time will be granted if the Contractor, by his/her/its own action or inaction, including
fault or negligence of Contractor’s subcontractors, caused the delay, or for which any remedies are
provided under any other provision of this agreement.
4. The grant of an extension of time under this Section in no way constitutes a waiver by the City of
any rights or remedies existing under this contract at law or in equity.
XII. DEFAULT AND TERMINATION
A. Prevailing Specifications: 2026, INDOT Standard Specifications Section 108
B. Additions:
1. Events of Default shall include Contractor’s failure to perform any of its obligations under this
contract including failure to commence work at the time specified, failure to perform the work in
accordance with these specifications, unauthorized discontinuation of the work, failure to carry out
the work in a manner acceptable to the City, failure to observe Federal, State, or local laws or
regulations, and failure to comply with any other term of this contract.
2. If an Event of Default occurs, the City shall provide Contractor written notice and may permit
Contractor ten (10) calendar days after the date of the notice to cure the default. If the default is
not cured within the ten (10) day cure period, the City may at any time thereafter terminate this
contract in which case the termination shall be final and effective.
3. Upon an Event of Default, the City may invoke the following remedies in addition to those remedies
provided under separate provisions of this contract, the right of set-off against any payments due
or to become due to the Contractor against the retainage, the right to take over and complete the
Work. If the City notifies Contractor that City is invoking its right to complete the Work, all rights that
the Contractor has in order under Contractor’s subcontracts are assigned to the City, subject to the
City’s right to take assignment of all or only selected subcontracts at the City’s discretion. The sole
obligation accepted by the City under such subcontracts is to pay for Work satisfactorily performed
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after the date of the assignment. In the event a conditional assignment has not been executed, the
Contractor shall execute or cause to be executed any assignment, agreement, or other document
that may be necessary in the sole opinion of legal counsel to the City’s Board of Public Works to
evidence compliance with this provision. The Contractor shall promptly deliver such documents
upon the City’s request. In the case of such assignment, unless otherwise agreed in writing, The
Contractor remains liability to subcontractors for any payment already involved, and for any claim,
suit or cause of action based upon or resulting from any error, omission, negligence or other breach
of contract by the Contractor, its officers, employees, or agents arising prior to the date of
assignment to the City.
XIII. LIQUIDATED DAMAGES
A. Prevailing Specifications: 2026, INDOT Standard Specifications Section 108
B. Additions:
1. The contractor shall proceed with the work at such rate of progress to insure full completion within
the Contract Time. It is expressly understood and agreed, by and between the Contractor and the
Owner, that the Contract Time for completion of the work described herein is a reasonable time,
taking into consideration the average climatic and economic conditions and other factors prevailing
in the locality of the work, and excludes the time for unavoidable delays which were beyond the
control and without the fault of the Contractor.
2. If the Contractor shall fail to complete the work within the Contract Time, or extension of time
granted by the Owner, then the Contractor will pay to the Owner the amount for liquidated damages
a sum of five hundred dollars ($500.00) for each calendar day that the Contractor shall remain in
default after the time of completion stipulated in the Contract Documents.
3. The Contractor shall not be charged with liquidated damages or any excess cost when the delay
in completion of the work is due to the following and the Contractor has promptly given written
notice of such delay to the Owner and Engineer/Architect.
a. To any preference, priority, or allocation order duly issued by the Owner.
b. To unforeseeable causes beyond the control and without the fault or negligence of the
Contractor, including but not restricted to acts of God, acts of public enemy, acts of the Owner,
acts of another Contractor in the performance of a Contract with the Owner, fires, floods,
epidemics, quarantine restrictions, strikes, freight embargoes, and abnormal and
unforeseeable weather.
XIV. RETAINAGE AND FINAL PAYMENT
A. Prevailing Specifications: 2026, INDOT Standard Specifications Section 109
B. Additions:
1. Payments will be made every thirty (30) calendar days
2. Consistent with provisions of IC 36-1-12-14, the Board of Public Works shall retain a percentage of
payments throughout the duration of the project.
3. Before final payment and retainage are released the Contractor must satisfy the following:
a. All parts and labor meet requirements stated in the specifications.
b. Provide copies of test reports or cut sheets on all materials supplied.
c. Provide As-Built drawings in accordance with the City of South Bend Prevailing Specifications
for Public Works.
d. One (1) copy of the City of South Bend Completion Affidavit and one (1) copy of a Final Waiver
of Lien.
XV. WARRANTY
A. Prevailing Specifications: None
B. Additions
1. All Parts shall include the following:
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a. Performance specifications
b. Bill of Materials
c. Warranties on all parts
d. Installation and safety requirements
XVI. OTHER UTILITIES
A. Prevailing Specifications: None
B. Additions:
1. The Contractor shall verify the locations of all utilities by contacting Indiana811 by calling 811 (in
Indiana) or 1-800-382-5544 (outside of Indiana), or via www.indiana811.org, at least two (2)
working days, not counting Saturdays, Sundays or federal and state holidays before proceeding
with construction. It shall also be the Contractor’s responsibility to contact any other utility that is
not contacted by Indiana811 and verify the utility locations.
2. The Contractor shall be responsible for working with the other utilities, i.e., gas electric, telephone,
etc. in order to assure that all utilities that need to be replaced or relocated can be done with a
minimum disturbance to service. The Contractor shall also be responsible for coordinating
schedules with the various utilities such that they can proceed with their relocation work as
efficiently as possible.
3. If the odor of natural gas is detected in a work area at any time during the course of work, the
Contractor shall immediately notify NIPSCO at 1-800-634-3524. The Contractor shall also
immediately notify the residents of adjacent properties. The Contractor shall advise the residents
to evacuate their homes immediately if the odor is present within the dwelling.
4. Restoration of sprinkler systems damaged by the Contractor's operations shall be repaired by the
Contractor at no additional cost to the City or the Owner of the system.
XVII. MAINTENANCE OF TRAFFIC
A. Prevailing Specifications: 2026, INDOT Standard Specifications Sections 105 & 801
B. Additions:
1. Maintenance of traffic during construction shall conform to the “Indiana Manual on Uniform Traffic
Control Devices” and the City of South Bend Design and Construction Standards.
2. The attached “Traffic Closure Request” form is to be used for any lane restrictions or closures and
required to be filled out and sent to the Department of Public Works
3. The Contractor shall arrange and prosecute the work specified for this contract in such a manner
that traffic on existing streets is unrestricted throughout the Project. The Engineer shall approve
the method of traffic control. No construction equipment, vehicles, materials, supplies or temporary
facilities shall be left unattended in the right-of-way of any street or left parked overnight without
proper marking and lighting.
4. After the award of the contract and before beginning the work, the Contractor shall submit his/her/its
proposed schedule of operations for the review of the Engineer. The schedule of operations as
reviewed by the Engineer shall be maintained at all times.
5. There will be no direct payment for this work.
XVIII. DESCRIPTION OF WORK
A. Prevailing Specifications: None
B. Additions
1. Work to be performed shall include furnishing all labor, services, materials, insurance and
equipment for the installation of traffic signal knock down replacements and wiring investigation at
various places within the City of South Bend, IN.
2. The locations at which replacements are to be installed or wiring investigation performed will
be assigned by the Division of Engineering &/or the Division of Traffic and Lighting on an as
needed basis.
3. Prior to commencement of work at each location, the Contractor shall provide a cost estimate of
time and materials for review by the City representatives.
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4. The Contractor shall preserve and protect all surrounding property, structures, tenants, visitors and
their property from damage caused by the Contractor’s operations.
XIX. TS-2 CONTROLLER P-1 FOUNDATION
A. Prevailing Specifications: 2026, INDOT Standard Specification Section 805
B. Additions
1. A Type P-1 foundation shall be provided for a TS-2 Controller Cabinet in accordance with INDOT
Standard Drawings, see attached sheet.
2. The Contractor shall call for utility locates prior to the installation of the foundation.
3. Placement of the foundation shall be field verified by the Engineer prior to installation.
4. Cabinet foundation, wiring, and all necessary connections are included in this pay item.
5. The item TS-2 CONTROLLER P1 FOUNDATION shall be measured by each properly installed.
6. Payment shall be made at the contract unit price as set forth in the proposal as follows:
TS-2 CONTROLLER P-1 FOUNDATION……………… EA
XX. TS-2 CONTROLLER CABINET, INSTALL
A. Prevailing Specifications: 2026, INDOT Standard Specification Section 805
B. Additions
1. This work shall consist of installing the TS-2 Controller Cabinet to the poured foundation.
2. Contractor shall contact Coby Deal of City of South Bend Traffic and Lighting at 574-245-6001 to
coordinate pick up of the materials. The City will not be responsible for delivery of materials to the
project site.
3. The item INSTALL TS-2 CONTROLLER CABINET shall be measured by each properly installed.
4. Payment shall be made at the contract unit price as set forth in the proposal as follows:
TS-2 CONTROLLER CABINET, INSTALL ……………… EA
XXI. TESCO CABINET, INSTALL
A. Prevailing Specifications: 2026, INDOT Standard Specification Section 805
B. Additions
1. The electric service pedestals shall be a City of South Bend approved enclosure as manufactured
by Tesco Controls, Inc. Location of single and dual meter service pedestals are provided in the
plans. TESCO cabinets shall be painted black.
2. Cabinet foundation, wiring and all connections necessary are included in this pay item.
3. Traffic signals shall remain in operation at all times during installation of service pedestals.
4. The Contractor shall extend the wiring from the existing signal cabinet to the new service pedestal
in new conduit.
5. The removal of the existing service from the existing controller cabinet as shown on the plans will
not be paid for separately but shall be included in the cost of this pay item.
6. Payment shall be made at the contract unit price as set forth in the proposal as follows:
TESCO CABINET W/ DUAL SERVICE, FOUNDATION, WIRING, ETC, INSTALL……………… EA
TESCO CABINET W/ SINGLE SERVICE, FOUNDATION, WIRING, ETC, INSTALL……………… EA
XXII. SIGNAL CANTILIEVER, FOUNDATION
A. Prevailing Specifications: 2026, INDOT Standard Specification Section 805
B. Additions
1. Signal Cantilever Foundation shall be installed in accordance with 2010 INDOT Standard
Drawing E805-SGMA, see attached sheet.
2. The contractor shall call for utility locates prior to the installation of the foundation.
3. Placement of the foundation shall be field verified by the engineer prior to installation.
4. The item SIGNAL CANTILIEVER, FOUNDATION shall be measured by each properly installed.
5. Payment shall be made at the contract unit price as set forth in the proposal as follows:
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SIGNAL CANTILIEVER, FOUNDATION ……………… EA
XXIII. SIGNAL CANTILEVER STRUCTURE, SINGLE ARM, INSTALL
A. Prevailing Specifications: 2026, INDOT Standard Specification Section 805
B. Additions
1. This work shall consist of installing signal poles and mast arms to the poured foundations and
anchor bolts.
2. Contractor shall contact Coby Deal of City of South Bend Traffic and Lighting at 574-245-6001 to
coordinate pick up of the materials. The City will not be responsible for delivery of materials to the
project site.
3. The cost of all necessary anchor bolts, hardware, labor, etc. necessary for installation of the
cantilever structure shall be included in the cost of this item.
4. The cost of foundation, new signal heads, and wiring shall be paid for separately.
5. The item SIGNAL CANTILEVER STRUCTURE, SINGLE ARM, INSTALL shall be measured by
each properly installed.
6. Payment shall be made at the contract unit price as set forth in the proposal as follows:
SIGNAL CANTILEVER STRUCTURE, SINGLE ARM, INSTALL ……………… EA
XXIV. TRAFFIC SIGNAL HEAD, 3 SECTION, INSTALL
A. Prevailing Specifications: 2026, INDOT Standard Specification Section 805
B. Additions
1. Work for this item shall include the installation and assembly of new traffic signal head. Materials
will be provided by City of South Bend Traffic and Lighting. Contractor shall contact Coby Deal of
City of South Bend Traffic and Lighting at 574-245-6001 to coordinate pick up of the materials. The
City will not be responsible for delivery of materials to the project site.
2. The item TRAFFIC SIGNAL HEAD, 3 SECTION, INSTALL shall be measured by each properly
installed.
3. Payment shall be made at the contract unit price as set forth in the proposal as follows:
TRAFFIC SIGNAL HEAD, 3 SECTION, INSTALL ……………… EA
XXV. TRAFFIC SIGNAL HEAD, 5 SECTION, INSTALL
A. Prevailing Specifications: 2026, INDOT Standard Specification Section 805
B. Additions
1. Work for this item shall include the installation and assembly of new traffic signal head. Materials
will be provided by City of South Bend Traffic and Lighting. Contractor shall contact Coby Deal of
City of South Bend Traffic and Lighting at 574-245-6001 to coordinate pick up of the materials. The
City will not be responsible for delivery of materials to the project site.
2. The item TRAFFIC SIGNAL HEAD, 5 SECTION, INSTALL shall be measured by each properly
installed.
3. Payment shall be made at the contract unit price as set forth in the proposal as follows:
TRAFFIC SIGNAL HEAD, 5 SECTION, INSTALL ……………… EA
XXVI. PEDESTRIAN PUSH BUTTON ASSEMBLY, APS, INSTALL
A. Prevailing Specifications: 2026, INDOT Standard Specification Section 805
B. Additions
1. Work for this item shall include the installation and assembly of new pedestrian push button
assembly. Materials will be provided by City of South Bend Traffic and Lighting. Contractor shall
contact Coby Deal of City of South Bend Traffic and Lighting at 574-245-6001 to coordinate pick
up of the materials. The City will not be responsible for delivery of materials to the project site.
2. Pedestrian push button assemblies shall be in accordance with MUTCD and ADA guidelines.
3. The item PEDESTRIAN PUSH BUTTON ASSEMBLY, APS, INSTALL shall be measured by
each properly installed.
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4. Payment shall be made at the contract unit price as set forth in the proposal as follows:
PEDESTRIAN PUSH BUTTON ASSEMBLY, APS, INSTALL ……………… EA
XXVII. PEDESTRIAN SIGNAL HEAD, INSTALL
A. Prevailing Specifications: 2026, INDOT Standard Specification Section 805
B. Additions
1. Work for this item shall include the installation and assembly of new pedestrian signal heads.
Materials will be provided by City of South Bend Traffic and Lighting. Contractor shall contact Coby
Deal of City of South Bend Traffic and Lighting at 574-245-6001 to coordinate pick up of the
materials. The City will not be responsible for delivery of materials to the project site.
2. Pedestrian push button assemblies shall be in accordance with MUTCD and ADA guidelines.
3. The item PEDESTRIAN SIGNAL HEAD, INSTALL, shall be measured by each properly installed.
4. Payment shall be made at the contract unit price as set forth in the proposal as follows:
PEDESTRIAN SIGNAL HEAD, INSTALL ……………… EA
XXVIII. CONDUIT
A. Prevailing Specifications: 2026, INDOT Standard Specification Section 805
B. Additions
1. The material provided shall meet the National Electrical Manufacturers Association (NEMA) TC-2,
Type 2 requirements.
2. All conduit shall be paid for at the contract unit price per linear foot (LFT) installed. The cost of all
labor, material, utility and equipment necessary to complete the work shall be included in the unit
price. Any required drilling or coring of existing handholes shall be included in the conduit unit price.
3. Payment shall be made at the contract unit price as set forth in the proposal as follows:
CONDUIT, PVC SCHEDULE 80, 3” ……………… LFT
CONDUIT, PVC SCHEDULE 80, 2” ……………… LFT
XXIX. SIGNAL CABLE
A. Prevailing Specifications: 2026, INDOT Standard Specification Section 805
B. Additions
1. All signal cable shall be paid for at the contract unit price per linear foot (LFT) installed. The cost
of all labor, material, utility, and equipment necessary to complete the work shall be included in
the respective contract unit prices for signal cable.
2. Payment shall be made at the contract unit price as set forth in the proposal as follows:
SIGNAL CABLE, 3C/8 GA ……………… LFT
SIGNAL CABLE, 5C/14 GA ……………… LFT
SIGNAL CABLE, 3C/14 GA ……………… LFT
SIGNAL CABLE, 7C/14 GA ……………… LFT
XXX. STREET IDENTIFICATION SIGN, INSTALL
A. Prevailing Specifications: 2026, INDOT Standard Specification Section 805
B. Additions
1. Work for this item shall include the installation and assembly of new street identification signs.
Materials will be provided by City of South Bend Traffic and Lighting. Contractor shall contact Coby
Deal of City of South Bend Traffic and Lighting at 574-245-6001 to coordinate pick up of the
materials. The City will not be responsible for delivery of materials to the project site.
2. The item STREET IDENTIFICATION SIGN, INSTALL, shall be measured by each properly
installed.
3. Payment shall be made at the contract unit price as set forth in the proposal as follows:
STREET IDENTIFICATION SIGN, INSTALL ……………… EA
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CITY OF SOUTH BEND, INDIANA
CONTRACTOR’S QUOTE FOR PUBLIC WORK
PROJECT NAME: 2026 Signal Knock Down & Wiring Investigation
PROJECT NO. 126-019
QUOTES DUE 03/24/2026 by 9:00am by email to bpwbids@southbendin.gov
(Must be completed for all quotes. Please type or print)
Date: Firm:
Address:
City/State/Zip: Telephone Number: ( )
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
Installation of traffic signal knock down replacements and wiring investigation at various
places within the City of South Bend, IN
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City of South Bend, Department of Public Works
and dated for the sum of (enter the Total Quote as shown on the Proposal)
($ )
(Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachment.
ACCEPTANCE
The above quote is accepted this day of 20
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Elizabeth A. Maradik, President Joseph R. Molnar, Vice-President
Abigail E. Magas, Member Breana N. Micou, Member
Murray L. Miller, Member Attest: Hillary Horvath, Clerk
By
(Signature)
(Printed Name of Person Signing)
03/23/26 Midwestern Electric, LLC.
1620 East Chicago Avenue
East Chicago, IN, 46312 219 397-4444
03/24/26
Gene Mann
24,528.00Twenty Four Thousand Five Hundred Twenty Eight and Zero Cents
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When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to
this Affidavit.
CONTRACTOR’S NON-COLLUSION AND NON-DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF ___________ )
) SS:
COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent
any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made
without reference to any other bid and without any agreement, understanding or combination with
any other person in reference to such bidding. Contractor further says that no person or persons,
firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift,
commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment
activities in Iran.
a. For purposes of this Certification, “Iran” means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time-to-time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time-to-time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an unauthorized
Indiana
Lake
Version 9/29/2021 Page - 11 Public Works Quote
alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of
Contractor’s newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3.
Contractor’s documentation of enrollment and participation in the E-Verify Program is included
and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a City
contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter
directly or indirectly related to employment because of race, sex, religion, color, national origin,
ancestry, age, gender expression, gender identity, sexual orientation or disability that does not
affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or
any combination of the foregoing including, but not limited to, public works contracts awarded
under public bidding laws or other contracts in which public bids are not required by law, the City,
its agencies, boards, or commissions will consider the Contractor’s good faith efforts to obtain
participation by those subcontractors certified by the State of Indiana as a Minority Business
(“MBE”) or as a Women’s Business Enterprise (“WBE”) as a factor in determining the lowest,
responsible, responsive bidder.
Contractors seeking the award of a City contract cannot be required to award a subcontract to an
MWBE; however, they may not unlawfully discriminate against said MBE/WBE. A finding of
noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a
City contract for a period of one (1) year from the date of such determination, and such
determination may also be grounds for terminating the contact to which the discriminatory practice
or noncompliance pertains.
7. The undersigned Contractor agrees that the following nondiscrimination commitment shall
be made a part of any contract which it may henceforth enter into with the City of South Bend,
Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-
8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel
Version 9/29/2021 Page - 13 Public Works Quote
QUOTE/PROPOSAL
CITY OF SOUTH BEND
PROJECT NAME 2026 Signal Knock Down & Wiring Investigation
PROJECT NO. 126-019
QUOTES DUE 03/24/2026 by 9:00am by email to bpwbids@southbendin.gov
Item
No. Description Unit Unit Price
1 TS-2 Controller P-1 Foundation EA
2 TS-2 Controller Cabinet, Install EA
3 Tesco Cabinet w/Dual Service, Foundation, Wiring, Etc., Install EA
4 Tesco Cabinet w/Single Service, Foundation, Wiring, Etc., Install EA
5 Signal Cantilever, Foundation EA
6 Signal Cantilever Structure, Single Arm, Install EA
7 Traffic Signal Head, 3 Section, Install EA
8 Traffic Signal Head, 5 Section, Install EA
9 Pedestrian Push Button Assembly, APS, Install EA
10 Pedestrian Signal Head, Install EA
11 Conduit, PVC Schedule 80, 3” LFT
12 Conduit, PVC Schedule 80, 2” LFT
13 Signal Cable, 3c/8 GA LFT
14 Signal Cable, 5c/14 GA LFT
15 Signal Cable, 3c/14 GA LFT
16 Signal Cable, 7c/14 GA LFT
17 Street Identification Sign, Install EA
18 Traffic Signal ISMA Certified Level 2 Technician HR
19 Laborer HR
20 Licensed Electrician HR
Firm:
Address:
City/State/Zip: Telephone Number: ( )
Fax Number: ( )
By
(Signature)
(Printed Name of Person Signing)
$3,300.00
$1,850.00
$3,600.00
$7,800.00
$2,700.00
$235.00
$265.00
$115.00
$235.00
$75.00
$74.00
$1.00
$1.00
$1.00
$1.00
$145.00
$115.00
$145.00
$270.00
$3,600.00
Midwestern Electric, LLC.
1620 East Chicago Avenue
East Chicago, IN 46312 219 397-4444
Gene Mann