HomeMy WebLinkAboutPublic Hearing & Resolution - Lead Service Line Replacement and Inventory SRL 2027
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING
TO: Hillary Horvath, Clerk Board of Public Works
FROM: Becca Plantz, PE, Director of Engineering Services
SUBJECT: 2026 Preliminary Engineering Report
Lead Service Line Replacement and Inventory State Revolving Fund
2027
DATE: March 16, 2026 The Preliminary Engineering Report (PER) is a crucial component of the Drinking Water State Revolving Fund loan application process. Its primary purpose is to provide a comprehensive
evaluation of lead service line replacement and potholing for inventory improvement for the 2027 fiscal year. The PER ensures technical, financial, and environmental standards. It helps the Indiana Finance Authority (IFA) and other stakeholders understand the project’s feasibility and benefits, facilitating informed decision-making. This PER consists of replacing remaining schools and daycares for a service replacement plan performed in 2025, potholing strategic locations for improving the model and overall inventory, and replacing another contract of residential services meeting a list of qualifications. To accompany the PER for submission, the project team is requesting Board Signature on the SRF Loan Program Signatory Authorization Resolution and PER Acceptance Resolution.
SRF Loan Program PER Acceptance Resolution
Whereas, the (City) of South Bend, Indiana, has caused a Preliminary Engineering Report (“PER”), dated April 1, 2025, to be prepared by the consulting firm of Arcadis; and
Whereas, said PER has been presented to the public at a public hearing held on March 24, 2026, at the Board of Public Works meeting, for public comment; and
Whereas, the (City’s) Board of Public Works finds that there was not sufficient evidence presented in objection to the recommended project in the PER.
Now, therefore be it resolved that:
1.The PER dated April 1, 2025 be approved and adopted by the (City’s) Board of Public Works;and
2. Said PER be submitted to the State Revolving Fund Loan Program for review and approval.
Adopted and Passed by the (City) of South Bend, Indiana Board of Public Works, this 24th day of March, of 2026.
City of South Bend, Indiana
____________________________ ____________________________ Elizabeth A. Maradik, President Joseph R. Molnar, Vice President
____________________________ ____________________________ Murray L. Miller, Member Breana N. Micou, Member
___________________________ ___________________________ Abigail E. Magas, Member Attest: Hillary R. Horvath, Board Clerk
March 24, 2026
SRF Loan Program Signatory Authorization Resolution
Whereas, the City of South Bend, Indiana, (the “Participant”) has plans for a Drinking Water infrastructure improvement project to meet State and Federal regulations and the Participant intends to proceed with the construction of such project:
Now, therefore, be it resolved by the Board of Public Works, the governing body of the Participant, that:
1.Eric C. Horvath, Director of Public Works, be authorized to make application for a StateRevolving Fund Loan (“SRF Loan”) and provide the SRF Loan Program such information, dataand documents pertaining to the loan process as may be required, and otherwise act as the
authorized representative of the Participant; and
2.The Participant agrees to comply with State and Federal requirements as they pertain to the SRF
Loan Program; and
3.Two certified copies of this Resolution be prepared and submitted as part of the Participant’s
Preliminary Engineering Report.
Adopted and Passed by the Council / Board of Trustees of the City of South Bend, Indiana, this 24th day of March, of 2026.
Council / Board of Trustees
___________________________Elizabeth, Maradik, President
Attest: ____________________________ Candy Bermudez, Acting Clerk
Approved and signed by the Mayor of South Bend, Indiana this _________ day of _________ , of 2026.
____________________________ James Mueller, Mayor Attest: ____________________________ Bianca Tirado, City Clerk
BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM
Date: 03/16/2026
Name: Becca Plantz Department of Public Works – Engineering Division
BPW Date: 03/24/2026 Phone Extension: 5998
Required Prior to Submittal to Board
BPW Attorney X Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution
Other: Public Hearing Ease./Encroach
Required Information
Company or Vendor Name
New Vendor Yes If Yes, Approved by Purchasing No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No Project Name Lead Service Line Replacement and Inventory SRF 2027
Project Number 126-032
Funding Source
Account No. PR/PO #
Amount
Terms of Contract
Special Contract Provisions
Purpose/Description Public Hearing, Signatory Authorization Resolution, & PER Acceptance Resolution for LSL project details included in the Preliminary Engineering Report for State Revolving Funding including service replacements and potholing for improving the inventory.
For Change Orders Only
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